COLLEGE PLANNING COUNCIL

The College Planning Council (CPC) is one of Valencia’s four governing councils. Among the Council’s responsibilities are designing and conducting 1) a collaborative strategic planning process, and 2) a collaborative budgeting process that links the annual budget to the strategic plan.

The Council works closely with and consults the Senior Leadership Team as it designs and conducts these processes. The CPC created Task Forces to carry out the phases of the planning process, and the charges, agendas, and minutes of those task forces may be accessed through the strategic planning web page. Volunteers were recruited collegewide for the various task forces. The task forces include: Vision, Values, and Mission; Data and Situational/Needs Analysis; Communications, and Evaluation. A task force addressing Strategies, Goals, and Objectives will be established in early 2007.

The CPC is committed to a collaborative process with many opportunities for involvement of those within the college and in the community that we serve. Throughout the planning process, we will schedule big and small group meetings, community meetings, consultations with key constituencies, and discussions by the governing councils and the senior leadership team, all of which combine to enable broad based participation.

The 2006-07 Council membership includes: Karen Blondeau, Danielle Boileau, Tom Byrnes, Suzette Dohaney, Fitzroy Farquharson, Jean Marie Fuhrman, Keith Houck, Sonya Joseph, Susan Kelley, Michele McArdle, Lana Powell, Darlene Powers, Ruth Prather, Shawn Robinson, David Rogers, Joyce Romano, Jovan Trpovski, Linda Vance, Kaye Walter, Rose Watson, Bill White, and George Witta.

During the January - April 2007 period, the Council will meet on January 25, February 22, March 29, April 26 at 2:30, with meetings moving among the campuses. For details, contact Rita Moore, at rmoore38@valenciacc.edu.

Typically, the Council meets nine times per year, on the third Thursdays of January, February, March, April, May, June, July, September and October. A tenth meeting may be scheduled in early December, depending upon the nature of any pending business.

Questions about the College Planning Council may be directed to its co-chairs, Susan Kelley (skelley@valenciacc.edu) and Fitzroy Farquharson (ffarquharson@valenciacc.edu).

Design Principles for the Strategic Planning Process
The College Planning Council established the following principles to guide the strategic planning work:
(These are numbered for ease of reference, but are not listed in any priority order.)

1. The planning process and the plan that it yields will be learning-centered, will be grounded in the College’s history of excellence, innovation, and community, and will support the quality and aspiration that bequeath the College with its distinctive place in higher education.
   
2. The process will be strategic by impacting the results the college aims to provide to society and to students as they progress in their programs of learning.
   
3. The planning process will be collaborative by operating within our shared governance structure that ensures broad-based participation and by providing a means for stakeholder groups to be heard and to influence the plan.
   
4. The process will build trust through effective communication and negotiation, by making it safe to identify and challenge assumptions, and by supporting agreements on shared values and the making of mutual commitments that are the basis for the strategic plan, and that are honored as the plan is implemented.
   
5. The process will be meaningful in that it will help the College to establish a vision of the future that shapes, defines, and gives meaning to its strategic purpose, and in that it will help to shape strategic decisions, some of which are identified in advance.
   
6. The process will be data-driven, using qualitative and quantitative data, routinely reviewed as the plan is implemented, with the aim of continuous improvement.
   
7. The plan will include formative and summative evaluation components that evaluate the planning process itself, as well as the implementation of the plan, using agreed upon performance indicators.
   
8. The process will have a clear cycle of activities, with a beginning and an end, and timed and structured to coordinate well with SACS accreditation requirements.
   
9. The process will be as simple as possible while yielding a viable plan, avoiding the trap of imposing more order than the College can tolerate, and integrating planning into permanent governing structures and collegewide meetings, rather than creating a separate set of activities removed from the governance and life of the College.
   
10. The process will support the integration of fiscal, learning, and facilities plans with the strategic plan of the college, through careful timing and by clearly connecting each of these plans to the College’s revised Vision, Mission, and Values.
    
11. The strategic plan will be useful to and therefore used by councils, campuses and departments as they prepare their plans, and will encourage a future orientation to their work.
    
12. The process, its language, its products, and the results of the plan will be communicated to all employees internally.
    
13. The plan will be expressed clearly, with language that is understood by stakeholders and with clear means of measuring progress.
    
14. The process will be truly comprehensive, and will have clearly assigned roles for individuals and groups, including students.

Work Products of the Planning Process

The College Planning Council has named the following as the products of the planning process:

• needs assessment/situational analysis/environmental scan, providing a common understanding of the present and the anticipated future, including information about our competitors and clearly defined gaps in results at the mega, macro, and micro levels, as defined by Roger Kaufman’s planning model
• reviewed/revised mission (the role we will play), vision, and values statements
• a set of college strategies (the ways in which we will play our role and get results), goals (what results we want to accomplish within our role), measurable outcomes objectives (how much will we change specific results at the mega, macro, and micro levels as used in Kaufman’s model), and related activities to achieve the objectives within an agreed upon timeframe
• an evaluation plan, including indicators/measures of institutional effectiveness, revised as needed, and a means of assessing the extent to which College decisions are consistent with the plan
• a recommended assignment of responsibilities for objectives to the governing councils
• list of major decisions to be impacted by the plan, which could include decisions such as:
  - academic program plans for new campus(es) and evolution of programs on existing campuses
  - the goals in the College enrollment plan
  - Future Valencia Foundation fund raising goals
  - Focus of the Quality Enhancement Plan for SACS in 2010-2012
  - Professional development multi-year plan
  - Multi-year financial plan and annual budgets
  - Major external funding requests with collegewide impact, such as Title III and Title V
  - Community relations priorities and programs
  - Efforts designed to support student learning and to maintain academic excellence
  - Strategic facilities plans
• Final proposed planning document for submission to the president and trustee

For information about the Learning-Centered Initiative, please click on this link: http://valenciacc.edu/lci/StrategicPlan0813.asp

MEETING AGENDAS

      July 27, 2006
      September 28, 2006
      October 26, 2006
      January 25 , 2006
      January 25, 2007

MINUTES

      May 25, 2006
      September 28, 2006
      October 26 , 2006
      July 27, 2006
      January 25, 2007