Collegewide Staff Council Meeting

Absent: Catherine Cutlip (WPC), Deborah Donohue (OSC), Becky Hopkins (WPC)

Lorraine Whipple distributed an updated list of the Staff Council representatives on each collegewide council and committee. The importance of keeping an accurate history of Staff Council involvement was stressed. It was noted that at least one person on the list was promoted to a Professional position as a result of the Student Services Redesign; therefore, the list needs to be reviewed for others who may no longer be Career Staff employees.

Lorraine also distributed a draft survey form she proposed each representative on the councils or committees be asked to complete on an annual basis. Since they are representing the Staff Council, it is important they feel their involvement is valuable and that there is some accountability in place. Council members agreed that the survey would be of value, and a suggestion was made to preprint the name of the council/committee on the surveys prior to sending them out for those representatives who serve on more than one group. If the representative has not attended meetings, a decision will have to be made whether or not to replace the representative. Lorraine suggested that campus councils might want to invite one or two representatives from the various committees from their respective campuses to report at council meetings each month to enhance their involvement and accountability.

College Planning Council Report

_ Carol Janz reported that the members of the College Planning Council (CPC) were pleased with the results of the SACS reaffirmation visit.

_ Strategic Budget Initiatives, reviewed and ranked by the Budget and Financial Advisory Group, were submitted and discussed. Due to some uncertainty during the review of the Strategic Budget Initiatives, three initiatives were returned to the originators to be submitted as new position requests; however, the CPC decided that these initiatives should be ranked, which is presently being done. The roles of each group will be clarified, defining their responsibilities.

_ Carol=s term on the CPC ends this summer, and Joanna Branham was selected as the new Staff Council representative for the CPC.

Executive Council Report

_ Debi Jakubcin has been placed on a team to develop hiring principles for faculty and non-faculty positions.

_ Debi reported that the new position requests submitted by the Provosts and Vice Presidents were reviewed, prioritized and submitted to the President for consideration.

_ Due to the SACS findings, it will be necessary to improve the LRC at the Winter Park Campus.

_ The reclassification procedure for college employees will be based on a 4-5 year renewal cycle; however individual position reclassification requests may still be submitted annually.

_ The college calendar was approved, and it was noted that there are still 20 paid holidays.

_ College Learning Day has been scheduled for September 16, 2003.

_ Meet the Candidates sessions for the East Campus Provost position have been scheduled beginning the week of May 12.

The collegewide issues lists were distributed and discussed. Several items were placed on the retired list. A few items need to be brought to the attention of the Executive Council, such as consistency in overtime compensation.

The updated Staff Council brochure was distributed and discussed. There was general consensus to change the graphic on the cover. The brochure will be distributed to new career staff employees by representatives of the Staff Council accompanied by a welcome letter.

Plans for the Staff Council web page were discussed. A draft format was reviewed and approved. Visitors to the web page will be able to navigate to each campus= Staff Council page which will mirror the main Staff Council web page and provide links to e-mail campus representatives.

A retreat has been scheduled for the collegewide Staff Council representatives on June 27 at the Professional Development Center. The main focus of the retreat will be to brainstorm ways to increase participation in the Staff Council, make the Staff Council more visible, and develop goals for the Council.

The Grapevine Awards were discussed, with each campus representative submitting copies of their award certificate. There was discussion as to whether or not there should be a College Grapevine Award, separate from the campus awards. This matter will be discussed further at a later date.