Frequently Asked Questions (FAQs)

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1. How can I make a PDF search-engine friendly?
2. How do I save a Microsoft Word document as PDF?
3. Can you help me connect to my faculty site?
4. What is the future of FrontPage?
5. How do I add functional form fields to my Adobe PDF form?
6. How do I add my personal Web link to the Faculty Web Site Index?
7. How do I update to the new version of JInitiator?
8. How do I clear my DNS cache?
9. Banner Password Guidelines, Help, and Policy

How can I make a PDF search-engine friendly?

In order to allow your PDF to be accurately indexed by the search engines, it is important to use a descriptive filename and title.

For example, if you have a PDF that explains Withdrawal Policies, make the filename descriptive:

• Good: withdrawal_policies.pdf
• Bad: wthdrlpols1.pdf

In addition to the filename, the title metadata is important because Google will display it as a heading in search results. The title metadata can be set in the properties dialog.

For example, a search on the word "accounting" will look like similar to the image below in the Valencia search results. The word is big and bold so the user can see it easily. The text in blue is what is entered in the title field of the PDF document properties.

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How do I save a Microsoft Word document as PDF?

1. Close any open Microsoft Office software
2. Visit Microsoft's Save as PDF Add-In page.
3. Click the download button, select 'Run', and accept the user agreement.
4. Open Microsoft Word and click the Office logo in the upper left hand corner of the window - you should now have a PDF option under 'Save As'.

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Can you help me connect to my faculty site?

Faculty Web sites were recently moved to a new server. This change is an improvement that will provide the College with more faculty Web space, and will allow your site to load more quickly.

If you are having difficulty connecting to your faculty Web site, please try the following:

• If you are using FrontPage, set your site name like this example: http://faculty.valenciacc.edu/asmith
• Remove IDC\ from the front of your username
• If it still does not work after removing IDC\, try adding WEBSFACULTY\
  
• Re-enter your password (all lower case!).
• If you are using FTP software besides FrontPage, set your FTP address to faculty.valenciacc.edu

If you have any questions, concerns, or are in need of a faculty website, please contact the Help Desk at x5555.

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Microsoft discontinued the Web authoring tool Frontpage in late 2006. SharePoint Designer has been introduced as a replacement tool .

Although the FrontPage product line was discontinued, FrontPage can still be used to create and edit faculty.valenciacc.edu pages. Faculty also have the option to easily create a Faculty FrontDoor page using a Web interface that can be accessed through Atlas.

Microsoft currently offers a free demo of SharePoint Designer.

For more information regarding the future of FrontPage please click here.

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Step 1: Add the Advanced Editing toolbar.

The Advanced Editing toolbar in Acrobat contains many tools for working with your PDF files. The Form Tools are found in the pull-down menu in the Advanced Editing toolbar.

Button and Text Field tools are just some of the tools found in the Advanced Editing toolbar of Acrobat Professional. Buttons are visual objects that can be used with pages and forms to enhance the interactive and visual quality of the document. Buttons can use actions, like bookmarks, but have added advantages:

• Button Field Tool - can have actions associated with it.
• Text Field Tool - used for entering text. The field can contain scrolling text, multiple lines, or a maximum number of characters.

To make working with the different tools easier, first do this:

1. Choose Tools > Advanced Editing > Show Advanced Editing toolbar
2. Choose View > Toolbars > Properties Bar
   
   

As you select the different editing tools, the Properties bar will make it easier to select your tools as you work.

 

Step 2: Creating the first Text Field

1. From the top menu, choose Tools > Advanced Editing > Advanced Editing Toolbar.
2. Select the Text Field Tool from the pull-down list.
   
   
3. Drag a rectangle to the right of "Semester" and release the mouse.
   
   
4. In the General Tab of the Field Properties window, type "Text1" or name accordingly to your field names.
   
   
5. In the Options Tab of the Field Properties window, deselect scroll long text.
6. Leave the other Tab settings for now.
7. Close the Field Properties window.

 

Step 3: Duplicating the Text Fields

To duplicate the field:

1. With the field tool selected, click the text field you just made.
2. Control-click (Mac) or right-click (Windows) and select "Create Multiple Copies ."
3. Choose 1 down and 7 across.
4. Press the enter key.
5. Adjust each field so that it fits in the space provided.
6. Repeat steps 1 through 12 for the Subject and Grade row of the lesson plan sheet, except, this time, set the number of fields to 1 down and 12 across. Adjust as necessary.
   

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To add your personal faculty Web site link to the Faculty Web site Index, please follow the steps below.

• You must be a Valencia faculty member to add your link.
• If you do not have a Valencia Faculty Web site:
  • you can use Faculty Frontdoor to start create a site in minutes
  • you can request faculty server Web space here

How do I publish my personal web site on the Faculty Web Sites List?

1. Log into Atlas and access the FrontDoor Editor in the "Faculty Services" tab.
2. Click the Sign in to My Faculty FrontDoor link in the "Faculty Tools" channel.
3. Click on the Edit My Information link.
4. Scroll towards the bottom of the page.
5. Enter your Web site address (URL) in the "Faculty Web Site" field.
6. Place a CHECK in the box next to Publish My Faculty Web Site.
7. Click the Save button.

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1. Open your browser and disable any pop-up blockers you have installed
• How to disable the Google pop-up blocker
• How to disable the Yahoo pop-up blocker


2. Open the Control Panel by clicking on 'Start' (in the lower left-hand corner of your screen), then click 'Control Panel'
   
   
3. Click on Add or Remove Programs
    
4. Find ALL versions of Oracle JInitiator and uninstall them by clicking on 'Change/Remove'.
    
   


5. Once JIniator has been uninstalled, go to Banner in Internet Explorer ONLY. A box should appear you that will prompt you to download the latest JInitiator. If this box doesn't come up, there is a good chance you still have a software blocking pop-ups still enabled. This must be disabled.
   
   
   
   Click on the text that says "This website wants to install the following add-on...."
   
   
   
   
   
6. Click on "Install ActiveX Control..."
   
   
   
   A box similar to the one above will appear. Please choose Install, then follow the default prompts. After Oracle JInitiator has completed the install, please restart your computer.
   

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