Email Distribution Lists

The following table outlines the e-mail distribution list criteria for our e-mail system. The lists are automatically populated by processes that are tied to HR records; however the list Administrator can add or delete members that are an exception to the processes.
To assure accuracy of the data please notify HR of any changes for your campus location.

TOP

Administrating GroupWise Distribution Lists

Administrators of a Global e-mail Distribution List (this is a list kept on the e-mail server accessible to the entire college – not to be confused with personal distribution lists) will have oversight of membership to assure accuracy.

DL’s are/will be automatically updated by an automated process; this process will not add or remove people who have been manually added, nor add people who have been manually removed. This automated process will update DLs daily.

The primary criteria for automatically being added are: Campus Address and Mail Code as indicated by HR in Banner.

Instructions for DL Administrators:

1. In order to make the Distribution Lists easier to find the naming will be as such: dl-[name_of_list], ex: dl-College Wide Distribution
2. Administration: Two administrators are suggested needed for each DL, assuring there is always a backup.
3. Adding or removing names from the DLs is done through the GroupWise Address Book – only GroupWise users can be added to a DL.

1. Open the Address Book and select the Novell GroupWise Address Book:

   

2. Expand the address book by clicking on the + sign
3. Select the DL that you will be administrating and right mouse click to select details:

   

4. A window will open up and then select Add or Remove:



5. As you enter names double click name in the list to add it to the DL. To remove people click on their name and press delete.




6. When done adding or removing participants select OK.

   

Thank you for your assistance helping to assure that the DLs are up to date and, once automated, these lists should require minimal oversight.

TOP