Check-Out and Borrowing Procedures

General Terms | Renew | Return | Overdue Fines | Lost Materials | Reserves | Privacy

How to Check Out and Borrow Library Materials

Step 1: Find the item or items you would like to borrow from the library. Ask a library staff member for help if you are unsure how to locate an item.

Step 2: Borrowers must present a valid Valencia ID card. Students must be enrolled in classes during the current semester. The Library Borrower ID number is the 14-digit number appearing on the back of the Valencia ID card. All Borrower IDs must be validated for use in accessing library materials. Contact the library or Submit a "Validate ID" request form online.

Step 3: Bring the item with your Valencia ID to the Service Desk or Self Service Check-Out station on the first floor. If your Valencia Borrower ID has not yet been validated, please see the Service Desk.

Step 4: Borrowers can access information about the status of their library accounts by logging in to My Account with a validated Borrower ID number.

Terms & Guidelines

Circulation of General Materials

In the library, the terms "circulation" and "circulating" refer to items that are able to be checked out and borrowed from the library.

Currently enrolled students of Valencia, enrolled students of the Florida Community College System and the State University System may check out library materials with a valid student ID card.

• Three week check-out period.
• Up to 25 books at a time.
• A request can be placed on an item that is checked out. Library staff will notify you when the item becomes available.

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Renewing Materials

Materials can be renewed, unless another user has placed a request on the item. Borrowers can renew materials online by logging in to My Account with a validated Borrower ID number.

• Students may renew checked-out materials a maximum of two times.
• Reserve materials may be available for renewal based on demand, at the discretion of library staff.
• Overdue materials may renewed up to 30 days after the due date; however, fees will accumulate during the overdue period until the item is renewed or returned.
• Currently enrolled students may renew items beyond the final due date of the semester ONLY if they are also enrolled for the following term.

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Returning Materials

Materials can be returned to any of the Valencia Libraries. Materials returned to West Campus Library may be placed in the book drop outside Building 6, or brought to the Service Desk (1st floor).

• Materials returned after library hours on the due date will NOT be considered overdue.
• Materials returned more than 30 days overdue will be considered Lost.
• Please see a Library Services staff member if you are returning a lost or damaged item.

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Fines for Overdue Materials

Borrower is responsible for all materials checked out on his or her card. Damage, loss or late return of materials will result in fines and other charges.  A hold is placed on registration, grades, transcripts and graduation for any outstanding obligations.

• Charge of $.25 per day, per item for overdue materials.  
• Maximum fine is $5.00 per item.
• To ensure confidentiality of student records, information concerning fines may not be released to second parties. For more details about privacy, jump to Privacy of Circulation Records below.

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Fines for Lost Materials

The charge for lost materials is the current replacement price of the material plus a non-refundable service charge of $5.00.

• A refund for lost material payments is issued if the material is returned within 30 days of the payment date. Refunds will not be issued after 30 days from the payment date. The $5.00 service charge is not refundable.
• Under special circumstances, exceptions may be considered at the discretion of one of the campus Library Directors.

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Circulation of Reserve Materials

Professors place materials on reserve to maximize access to a limited amount of material. Some reserve materials are for library use only and cannot be removed from the library (non-circulating).  Other reserve materials are available for overnight, 3-day or 7-day circulation.

• Reserve items are only available to Valencia and UCF students.
• A Valencia ID card (or UCF ID and borrower card) is required to check out reserve materials.  
• A limited number of West Campus textbooks are available on Reserve.

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Fines for Reserve Materials (Students)

Fines for circulating reserve material range from 25 cents per hour to $1.20 per hour, with maximum fines of $5.00-$100.00, depending on the demand for the item.

Overdue reserve materials and unpaid fines will result in a hold being placed on registration, grades, transcripts and graduation.

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Privacy of Circulation Records

The Family Educational Rights and Privacy Act of 1974 (20 U.S.C. Sec. 1232g), also known as the Buckley Amendment, requires that all student records, including library circulation and fine records, be private.  In order to comply with this law, no information regarding circulation transactions or fines will be released without a valid photo ID (Valencia ID for current students). Protected information can be released over the telephone ONLY AFTER the receipt of a written request for information, including name, address, telephone number and signature.  A written request for information may be telefaxed to the West Campus Library at (407) 582-1686.

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