Minutes

College Learning Council

November 6, 2003

 

Members Present:         Lisa Armour, Tracy Edwards, Paula Gastenveld, Tim Grogan, Ty Johnson, Joyce Romano, Michael Shugg, Sharon Sorrough, Rose Watson, Silvia Zapico

 

Absent:                         Tom Adams, Aida Diaz

 

Council Staff:                Virginia Miller (recording), Louise Pitts

 

 

New members of the council, Ty Johnson and Joyce Romano, were introduced.

 

ACTION ITEMS

 

Minutes:         The minutes of the October 2, 2003 meeting were corrected as follows:  In the second paragraph, “The CLC's suggestions were that” will be changed to “During discussion, the following points were raised:”  The minutes were approved as corrected.

 

DISCUSSION ITEMS

 

Departmental Assessment/Outcomes:

Tracy Edwards explained that in response to the SACS review, a number of activities were initiated which resulted in the Departmental Assessment/Outcomes documents.  The draft documents were discussed at College Assembly day. 

 

The draft documents and a summary of the discussions are now posted on the CLC Web page.  They will be used as a starting point for discussion in the development of final documents, which need to be completed by April, 2004.

 

The assessment agenda will be developed by Tracy Edwards, provosts and deans.  Progress reports will be made to the CLC.

 

Final Recommendations from the Tenure Summits

Lisa Armour distributed summary notes from the Tenure Summits.  Council members reviewed the latest additions to the notes and made minor revisions to add clarity.

 

Lisa Armour agreed to ask Bill Mullowney, Vice President of Policy and General Counsel, to review the wording of the notes before they are presented to Dr. Shugart as a description of the procedures related to the tenure process.

 

The CLC endorsed the document.

 

Status of SLP Action Items Assigned to the CLC

Lisa Armour distributed a summary of the status of the CLC action items.  She requested that council members review the summary and let her know of any status descriptions needing revision.

 

Learning Support Systems Strategic Plan, Final Report

Tracy Edwards indicated that this document replaces the old Educational Technology Plan and will be used as a tool to assist in the discussion of the scope of services to be included in the new Collegis contract.  Any comments/feedback should be forwarded to the Collegis Negotiations Team, which includes council members Tracy Edwards and Michael Shugg.  The need for consistent collegewide services was noted.

 

Members were asked to review the plan and send comments, copying all CLC members, to Tracy Edwards by Friday, November 13. Tracy will forward feedback to the negotiation team.

 

The council accepted the plan and extended a special thank you to Linda Swaine and Jan Baltzer for their excellent work.

 

CLC Bylaws

Tim Grogan shared his revised version of the draft bylaws.  Esa Frazier will be asked to replace the draft posted on the website with the revised version.  Lisa Armour will gather suggestions about the document over the next two weeks.  She will incorporate the suggestions into a final draft that will be emailed to each council member.  Adoption of the bylaws will be an Action Item at the next CLC meeting.

 

CLC SPD Funds

Because there are a variety of SPD fund accounts available for use by faculty and staff, it was suggested that the CLC’s SPD funds be given a more descriptive name.  Sharon Sorrough and Louise Pitts will work with Vicki Pipkin to develop materials that provide an overview of the categories of SPD funds available and instructions for applying for them.

 

New Members

It was suggested that an orientation for new members of governing councils be developed and conducted at the beginning of each academic year.

 

Strategic Communication Committee

Dr. Edwards reported that the purpose of this committee is to improve existing communication mechanisms/processes at the college and propose new ones.  In the past, inconsistencies and gaps in communication have created challenges in keeping people informed and involved.

 

Committee co-chairs will meet to discuss existing communication mechanisms/processes and determine when and how to report the committee’s work and gather feedback.

 

Rescheduling of the January Meeting

The January meeting of the CLC will be on Friday, January 9.  The meeting will be scheduled from 9 – 11 a.m. on West Campus in room 6-202.

 

Title III (West Campus) Program Report:  tabled until the December meeting

Title III (East Campus) Program Report:  tabled until the December meeting

Title V (Osceola Campus) Program Report:  tabled until the December meeting

 

 

INFORMATION ITEMS

 

Draft of Sabbatical Proposal

A draft sabbatical proposal has been distributed to Communication Team members, who will gather feedback from the college community and suggest revisions to the Editing Team by November 21st.