Attachment A:  Draft Minutes

College Learning Council

May 6, 2004

 

 

Members Present:     Chris Borglum, Aida Diaz, Tracy Edwards, Paula Gastenveld, Tim Grogan, Ty Johnson, Joyce Romano, Michael Shugg, Rose Watson, Martha Williams, Silvia Zapico

 

Council Staff:             Louise Pitts

 

Guests:                       Kim Adams (Recording), Todd Hunt, Steve Myers

 

Tracy Edwards began the meeting by welcoming Michael Shugg as the new co-chair of the CLC and Kim Adams as the new Executive Assistant for the VP of Academic Affairs and CLO.

 

ACTION ITEMS

 

April Minutes:  The April minutes were approved as submitted.

 

SPD Funding Requests:

Emily Hooker – Emily Hooker submitted a request for eight members of the Learning Evidence Team to attend the AACC Assessment Conference, June 2004.  The total amount of the request is $13,550.  Tim Grogan noted that this would be good for team building, as well as a learning assessment for these new members of the LET. 

ACTION:  Request approved.

 

Steve Myers – Professor Myers presented a request to accompany five students to the Iwokrama Rainforest Preserve in Guyana, South America March 10-19, 2005.  The question of whether the CLC would want to fund an ongoing project of this type was discussed 

Tracy Edwards suggested that if this is ongoing, the funds should perhaps be campus-based.  It ACTION:  Request deferred until the July meeting.  Once the SPD budget for the 2004-05 year has been allocated

 

DISCUSSION ITEMS

 

Review of SLP Action Items Assigned to the Learning Council and CLC Action Item Work Plan and Primus Responsible:  Louise Pitts presented a report of the SLP Action Items/Primuses which are specific to the CLC.  She noted that many action items have been completed.  At this time, there is a need to determine if the primuses for the remaining items should be changed, as follows:

 

1.2 - Enrollment Plan – Tracy Edwards and Morgan Philipps, primuses.  Change Primuses to the Learning Leadership Team.

 

2.2 – Review College’s Dual Enrollment Program with Internal and External Partners to Achieve Learning-Centered goals – completed; Falecia Williams primus, which will remain the same.

 

2.3 – Measure and Report on the Level of Preparedness of FTIC students by School and District - Ron Nelson, primus; the item is completed.

 

2.4 - Reassign Student Success Course to Academic Affairs   Primus, Joan Tiller.

 

2.5 – Implement EAP Curriculum and Measure Impact on Student Learning.  Completed – Nick Bekas and Ann Puyana, primuses (Nick primary).

 

2.8  Improve Student Mastery and Success in Preparatory Courses. .Ann Puyana, Primus; this is ongoing, also listed on Precedence Map. 

 

3.1  Create Leadership Team to Focus on Excellence in Adjunct Faculty Support.  Tracy Edwards suggested that David Hosman, rather than Ann Puyana, should be primus.  Louise Pitts stated that some of the Action Items have become confusing and should perhaps be broken down further, as in 3.1.  Tim Grogan suggested that recruiting should be moved to an area other than the CLC for continued follow-up (suggestion, move to CEC)

 

3.2  Implement Early Recruitment Program and Accelerated Hiring Schedule to Complete Faculty Hiring by May 1 Each Year.- It was decided to refer 3.2 to the College Planning Council for consideration to move 3.2 under the auspices of the CEC.

 

3.3  Develop Three-Year Staffing Plan for Faculty and Staff – Aida Diaz requested that the LLT be added as a primus to this item.  Michael Shugg said that he believes the LLT should be the primus alone, with Stan Stone as a resource.  Joyce Romano said that the VPs also need to be added as a primus as they handle staffing for their divisions.  It was determined that the LLT and the Stan Stone should be joint primuses and reporting to CEC.

 

3.6  Professional Development Task Force - Ann Puyana will continue as primus.

 

3.7  Implement Recommended Changes to Faculty Academy - Pat Nellis is currently the primus, it was determined that Helen Clarke should be primus.

 

3.8  Redefine the Leadership Roles of Deans as Learning Leaders - Tim Grogan, primus.  This item is complete and should be moved to an operational item rather than a strategic item.  This item will be marked as completed on the SLP Action Items list.

 

4.1  Implement a Multi-Year Strategy to Incorporate the Core Competencies Throughout College Curriculum, Teaching, and Assessment and 4.2  Develop a Plan to Identify and Align Learning Outcomes and Assessment Procedures. . .These items were grouped together for 2002-03, with Pat Nellis and Philip Bishop as primuses.  It was determined that the primuses should be changed to Emily Hooker and Roberta Vandermast  as co-chairs of the Learning Evidence Team.

 

4.3  -Promote and Support Classroom Assessment Models through Prof. Dev. And Curriculum Design - Pat Nellis, primus.  This item is ongoing.  Paula Gastenveld said that it will be difficult to make this item happen if we don’t have adequate funding and staff to create the Learning Support Centers.  Silvia Zapico noted that space is a huge issue.  It was suggested that this item could be better worded, so that at some point in time it could be considered complete.  Tracy suggested deferring this particular action item to the Learning Evidence Team for review and a recommendation. Tim noted that this action should apply for 4.1, 4.2, and 4.3.

 

4.4  Implement LifeMap as a Developmental Advising Model and a Template for Student Academic and Career Planning - the consensus was that this item should be identified as a completed action item and moved to operations status.

 

4.5  Implement a Multi-Year Strategy of Course Review.  Primus - Pat Nellis and Ruth Webb.   It was decided that the primus should be changed to the co-chairs of the Learning Evidence Team.

 

            The remaining Action Items will be discussed at the June meeting.

 

Bookstore (guest Todd Hunt):  Michael Shugg noted that Todd Hunt was invited to speak because of a report by Dan Dutkofski that was reviewed at the April CLC meeting.  Todd was asked to report on the status of the bookstore.  He stated that he started with a three-year plan that has since evolved into a four-year plan, with the following basic components:

 

·        Technology – Last Fall, a new system was implemented, and in February they went live with inventory management, followed by a sales component. Point of Sale has been the most challenging.  Valencia is only the second school in the country to go on this particular Point of Sale software, and we are in the process of ironing out issues with the software.  The billing process is also being changed from paper to electronic.  Book prices are now available on Valencia’s website.  Todd states that our equipment is superior to any other college bookstore he has visited.

·        Human Resources – He is restructuring the organizational chart so that not every position reports to him.

·        Facilities – Valencia’s bookstore facilities are historically deficient, but they are working to improve the situation.  We are 50 – 100% below the national average for space per student population.  The Winter Park Campus is the only bookstore location with adequate space.  East Campus has the space available, but must reorganize.

·        Other Remarks:

o       Aa Bookstore Advisory Committee is something that would greatly enhance the productivity and sales for the bookstore.

o       There is a need to get the Book Order Forms, Spring Semester, processed earlier than May.  Tim Grogan said that we need to follow-up on getting together a group to investigate the situation and offer a solution.  Michael suggested looking at the calendar and ongoing processes, as well as how policies and procedures affect learning.  Joyce accepted the responsibility of looking at the schedule with the Calendar and Scheduling Committee. 

·        Used books significantly lower the cost, as much as 25%.  Also, early ordering could have incentives attached.

ACTION:  It was recommended to request the CEC undertake the formation of a Bookstore Advisory Committee

 

 

The following Discussion Items will be moved to the June agenda:

 

·        Tenure Re-evaluation

 

·        Developmental Education

 

INFORMATION ITEMS

 

Learning Day:  Information regarding this year’s Learning Day can be found on Valencia’s website.

 

SLP Brown Bag Conversations:  Discussions are ongoing.

 

Achieving the Dream:  Community Colleges Count – Lumina Foundation Grant Opportunity:  Tracy Edwards discussed the Lumina Grant, which is designed to better serve and close the performance gap for minority students.  There were 100 schools invited to submit a grant proposal.   Susan Kelley is currently writing the grant, which is due Friday, May 7.  This grant will assist Valencia with work that is currently underway..