On-Site Management

What does this service include?

We will provide on-site staff members who will report directly to your event site. Our team of experienced professionals are capable of handling multiple responsibilities and offer workable solutions to any problems that arise. Our staff will oversee setups, monitor schedules, and serve as the primary contact for all participants, speakers, and directors. The role of the on-site staff varies with the needs of each meeting, but can include:

• Meeting with the facility's management and staff to review the needs and goals of the meeting prior to the start of the meeting and arrival of guests.
• Setting up of the meeting registration area including the organization of meeting handouts or other materials.
• Setting up meeting signs to efficiently manage traffic flow.
• Overseeing, adjust, and manage the meeting room and audiovisual setup.
• Coordinating and manage exhibitors' needs, their displays, and other special individuals or groups that are part of the meeting.
• Tracking and manage food and beverage set up and consumption.
• Monitoring and adjust the meeting schedule, food and beverage breaks, and other related events in coordination with you, the speakers, and/or the meeting director.
• Serving as the coordinating contact person for facility staff, participants, speakers, exhibitors, and meeting directors.
• Supervising the cleanup, packing and shipping of meeting materials. Coordinating the shipping, delivery, and organization of all meeting materials from the facility.

Why should I outsource this service?

The planning has been completed and now it's time for the meeting to take place. Our personal confirmation and follow-through allows for a smooth, stress-free experience.

Where can I get more information?

Please contact by email or call us directly at 407-299-5000, extension 3219.

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