Vol. XXXIV, No. 44

November 14, 2005

This Week at Valencia.

Monday, November 14

Career Program Advisors, 3 p.m., East Campus, 4-133A

Tuesday, November 15

Student Affairs Leadership Team, 3 p.m., West Campus, 6-202

Wednesday, November 16

WP Career Staff Council, 10 a.m., Winter Park Campus, 226

Design and Operations, 1 p.m., East Campus 3-113

Thursday, November 10

Faculty Council, 2:30 p.m., East Campus, 5-112

Important Information Regarding December 30, 2005 Pay Date

Valencia Community College will be closed for Winter Break beginning December 22, 2005 through January 2, 2006.

Employees on direct deposit will have funds available to them on December 30, 2005. To have funds directly deposited into an account of your choice and available for withdrawal on Friday, December 30, 2005, employees must sign up for direct deposit no later than November 22nd. The form can be found online under "Online Forms" or by contacting the Payroll Department at extension 1060. Forms received after November 22nd will not be processed until January 2006.

Attach a photocopy of a personal check or authorization from your bank with the required information to the Direct Deposit Authorization Agreement Form.

If you have any questions, please contact the Payroll Department at extension 1060 or stop by the office on the West Campus, building 1, room 254.

The Bookstore is having a 50% off sale

The bookstores are cleaning house. There is a 50% off sale on many Valencia clothing styles going on now until we clear out enough to make room for new merchandise. Come in and check it out.

News from Procurement

Beware of solicitors calling you regarding your copier toner needs. This is a scam and the college will be billed an over inflated price for the goods. Our current copier companies DO NOT call employees. Orders are placed when needed, and the company supply/service phone number is found on the unit. In many cases, the toner cartridge is included in our service agreement. All invoices for supplies or service should be sent to Procurement at MC 4-42. Any questions or concerns? Call Procurement at x5532, E-mail us at or visit our web-site at http://valenciacc.edu/procurement.

With Thanksgiving fast approaching, we are notifying our vendors not to deliver any items while the college is closed. If you would like a copy of the flyer we send out, you can download it from our web-site:

P-Card holders beware of E-mail scams from banks. We have been informed by several users that they have received E-mails from banks asking them to verify personal information. Our P-Card provider, JPMorgan/Chase will not notify you via E-mail. All administrative changes (on both sides) will be coordinated through the Procurement Office and we will notify you of any changes or updates.

The latest from Leadership Valencia

Budget Forum- Join this 90-minute session sponsored by the College Planning Council. Learn about Valencia's Operating Budget and an explanation of the budget process. Bring your questions for Q & A at the end of this session. Tuesday, November 15, 1:30- 3 p.m., Osceola Campus, Room 1-230, registration code: PBF1115.

FrontPage Advanced - Get deeper into FrontPage with advanced topics and tricks. Take your styles to the next level with Cascading Style Sheets and Themes using one set of styles for all the pages in your web. Then, create dynamic content with Forms, Web Components, Active Server Pages, and data - driven web sites. Finally, get the lowdown on the top tips and ideas for web page design in the 21st Century. Thursday, November 17, 1-5 p.m., West Campus, Room 6-220, registration code: TFP1117.

Maximizing Your Student's Learning Curve: Online Student Orientations - Give your students the tools they need to start right in WebCT. Learn about ready made assessment tools, handouts, tutorials and instructional aids which can assist students in developing proficiency in your WebCT course. NOTE: Users should be familiar with or be current WebCT users. Friday, November 18, 10 a.m.-noon, Osceola Campus, Room 2-116, registration code: LMSL1118.

Painless Procurement - Tips and Tricks for Purchasing end users with moderate experience. Learn how to make your job easier by avoiding mistakes that cause application errors and problems with the Procurement Department. Several topics will be covered during the one hour period, such as website, shortcuts, and the P-Card. Friday, December 9, 2-3 p.m., East Campus, Room 7-113, registration code: LPP1104.

To register for any Leadership Valencia workshop, mail a completed registration form to DTC-1, fax to ext. 3134, or register online at http://valenciacc.edu/leadership/regstr.asp. For additional information contact Janice Swanson at ext. 3126 or jswanson5@valenciacc.edu.

We Are Moving . . . .

Human Resources and Payroll will begin moving into their new facility the week of Thanksgiving. Please accept our apology up front for any convenience this may cause you. The new facility will be on the East Side at the new Public Safety Institute Building/CJI location at 8600 Valencia College Lane.

Please make note of the following phone number changes. The old numbers will "roll over" until the transition is completed. More detailed information will be forth coming.

Payroll                           Old Ext.          New Ext.

Staff Assistant                   1822            8122

Dant, Regina                      1505            8105

Johnson, Sherry                 1291            8191

Staff Assistant                    1060            8160

Pomales, Loyda                  1059            8159

Ratliff, Barbara                   1259               8100

Santiago, Jessica               1242               8142                                                         

Check Processing Room     1061               8161

Payroll Department Fax      1032               8132

Human Resources         Old Ext.          New Ext.                                           

Bouchard, Sue                    1780                8080

Bradt, Noemi                     1713                8013

Buczynski, Adela                5534                8034

Carneiro, Ademir                5516                8016

Ceasor, Beverly                  1524                8024

Elkins, Mary Beth               5588                8088

Staff Assistant                     1656                8056

Green, Daisy                      1202                8003

Johnson, Dannette              1757                8057

Johnson, Sarah                   1851                8051

Livingston, Joe                    1269                8069

Luse, Barbara                     1045                8045

Marcia, Linda                     1738                8038

McCoy, Deborah               5581                8081

Nelson, Vicki                     1531                8031

Page, Jennifer                     1231                8032

Peckham, Diane                 1739                8039

Pauldo, Aleshia                   1002                8002

Pipkin, Vicki                       2317                8017

Shepherd, Ann                   1516                8010

Staff Assistant                     1530                8030

Smuder, Kristen                 1207                8007

Stevenson, Sherian             1742                8042

Stone, Stanley                    5575                8000

Swenson, Mariann              1228                8028

Varady, Rachael                 1741                8041

Williams, Martha                5580                8090

Youngman, Laurie              1416                8116

Zubak, Anita                      1333                8033

Emplymt Voice Mail           1253                8053

Human Res. Main Fax        1450                8050

Benefits Fax                       1049                8049

Employment Fax                 1679                8079

Insurance Fax                     1469                8070

Retirement Fax                   5665                8065

Vice President Fax             5577                8077

Valencia awarded $2 million to enhance nursing program

Valencia will again lead an initiative to increase the enrollment, retention and success rates of students in the College's Nursing program. Valencia will be joined in the initiative, known as Partners for Building Healthy Communities (PBHC), by Seminole and Lake-Sumter Community Colleges, as well as 12 hospital partners, nine other education partners, and Workforce Central Florida. The $2 million award comes from U.S. Department of Labor's Employment and Training Administration: Community-Based Job Training Grants.

PBHC's goal is to increase the number of students who graduate and pass state licensure requirements to become a Registered Nurse. Census Bureau data show that nursing jobs in Central Florida will grow by 34.5% through 2010, and when job openings due to retirements and separations are factored in the demand is greater. Regional workforce data show a need for more than 5,300 nurses in Central Florida through 2012, and annually, an average 868 new RNs are needed to meet the region's demand.

Valencia and its partners, Seminole and Lake-Sumter, lack the training capacity to address the high demand for RNs in the region. The colleges have identified issues such as student academic preparation for a career in nursing; limited clinical environments to enhance student learning prior to entering the workforce; limited lab and computer equipment and software to support clinical instruction; and the need for more faculty and curriculum development opportunities and other instructional enhancements.

PBHC proposed a variety of training activities, which include clinical training in medical and clinical simulations; clinical training sites at partner hospitals for all students; graduation and state licensing test preparation training; academic preparation for prospective nursing students through tutoring and advising; and transition to college-level nursing programs through established academic programs such as Tech Prep and Dual Enrollment.

The partnership has also identified a number of ways to potentially increase capacity for nursing programs, such as development of clinical simulation equipment and software to provide highly specialized clinical simulation training that is aligned with A.S. degree and national licensing standards; creation of an intensive regional Faculty and Curriculum Development Institute to support clinical curricular modules, faculty skills sets, and simulation technologies; and development and expansion of online courses to support students who are interested in re-taking the State licensing test. The grant funding began November 1, and will be expended over a three-year period.

Help needed with Part-time Hourly Time Sheets (Form HR-28)

As Valencia grows, so does the amount of paperwork submitted and processed every pay period. The Payroll Dept would appreciate your efforts in correcting the increasing problems we are having with the hourly time sheets submitted to our department. Correcting these errors is very time consuming. Here are some things you can do to help:

. Please follow the Hourly Part-time & Student Time Sheet Schedule reporting hours worked for the periods on this schedule.
. Verify that the correct budget number is recorded and the correct GL Code is checked.
. Make sure the top portion of the time sheet is completed, hourly rate, hours worked, daily line total is correct, total dollar amount due employee, etc.
. If the employee is entitled to Shift Differential, Parking or Overtime, please record those hours in the proper section.
. When an employee works over 29 hours, make sure an Exception Form has been completed and approved prior to the employee exceeding the 29 hour limit. Attach the form as backup to the time sheet.
. Employees working more than a 6-hour work day are required to take at least a half hour meal break.
. If an employee works in more than one department, supervisors should verify that there are no overlapping hours being reported on either time sheet.
. Verify the hours recorded on each timesheet.
. Make sure the time sheet is signed by the employee and approved by the supervisor.
. Please make sure the timesheet is legible.
. Make sure timesheets are submitted by the due dates on the schedule. Employees will not get paid on time if time sheets are submitted late.
. The Hourly Part-time & Student Time Sheet Schedule is on the Valencia Home Page under Human Resource then Employee Resources.
. Form (FA-63) Part-time Work over 29 Hours is on the Valencia Home Page under Valencia Forms Online.

We would like to thank you in advance for your efforts to eliminate errors on the Part time Hourly time sheets.

Kudos

Dr. Diane Reed, Pathways Into Nursing Retention (PIN) Specialist, and Dr. Linda Speranza, Director of the PIN Program, were invited to present "Pathways Into Nursing: A Model Community College Program Helping to Address America's Healthcare Crisis" at The College Board - Forum 2005 in New York City on November 1. Typically a maximum of four model programs from colleges and universities across the nation are invited to present at the annual Forum.

Corinne B. Linton has authored the recently published Quick Study Health Chart entitled "An Introduction to Health Care." The six page laminated chart addresses topics in the areas of: health care financing, consent, medical records, confidentiality, Medicare/Medicaid/SCHIP, treatment rights, advance directives, managed care models, hierarchy of health care, patients' rights/responsibilities, physician/patient relationship and health professionals.

Helen Clarke and Philip Bishop's article, "Faculty Competency by Design: A Model for Institutional Transformation" was published in the 2006 To Improve the Academy: Resources for Faculty, Instructional and Organizational Development.

John Stover, Coordinator of Recruitment and Retention of Ethnically Diverse Students, was awarded the Lowell Stafford Courage Award by the Orange County Corrections Department (OCCD) on November 3, 2005. The Lowell Stafford Courage Award is the highest honor that a volunteer may receive from OCCD and was created to honor one person annually who embodies the dedication and commitment to volunteerism. Volunteering is a serious commitment and represents one of the highest forms of self-sacrifice. It is the spirit of volunteerism that builds and rebuilds lives, develops supportive communities, and allows the efforts of one to impact a few, the efforts of a few to impact hundreds, and the efforts of hundreds to impact thousands.

Lillian Tribino has earned her Master of Arts Degree in Organizational Management from the University of Phoenix Online Campus. This degree was possible thanks to educational institutions that cater to working adults through online instruction, personal perseverance, family support and the life long passion for learning.

Submissions to the Bulletin are encouraged, so please e-mail your information for the college community to Mary Jane Jones, Staff Assistant in Marketing and Media Relations. Deadline for submission is 5 p.m. on the Tuesday preceding each Friday's distribution. Mary Jane can be reached at ext. 1017 or mjjones@valenciacc.edu