Vol. XXXIV, No. 32

August 22, 2005

This Week at Valencia.

Tuesday, August 23:

Special District Board of Trustees meeting, 11 a.m., Downtown Center

Wednesday, August 24:

Academic Assembly, 8:30 a.m., East Campus PAC

(see bottom of Bulletin for agenda)

New Human Resources Procedures Effective Immediately

Using Employee Identification Numbers Instead of Social Security Numbers: When preparing forms for submission to Human Resources and/or Payroll, please be aware of procedures now in place to help protect employees from identity theft. Effective immediately, Employee Identification Numbers should be used instead of Social Security Numbers on all forms where such an identifier is required.

Human Resources will be working with the Office of Information Technology to update on-line forms, replacing the line currently used for a Social Security Number, with a line for an Employee ID Number. Lists of employee names and identification numbers are being prepared for distribution to administrators. Employee ID Numbers are also printed near the top of each pay check and direct deposit stub.

NOTE: The Employee ID Number should not be confused with the VID number used in Atlas and/or Banner. These identifying numbers are not the same and are not interchangeable. Human Resources and Payroll cannot access employee information with a VID number and VID numbers should not be used on HR/Payroll forms. Please contact Human Resources at extension 1333 if you have any questions.

Faculty Development Joins Atlas

All Teaching/Learning Support (TLS) workshop/seminar registration will be done using the Atlas system beginning this fall. Whether signing up for TLA, Faculty-2-Faculty, Scenarios, or Destination, you will now be able to register for faculty support activities online. You even will be able to access your "transcripts" though Atlas!

Registration is easy, just follow the "How To" steps. If you have further questions please contact Dee Long at ext. 2526 or dlong@valenciacc.edu. Please type "Atlas Question" in the subject line of your e-mail.

"Library" Is Back!

In response to popular demand, common usage, and an evolved concept of the resource, we are returning to the use of the word Library instead of Learning Resources Center (LRC). The change has been made in the current catalog, and signage will be changed gradually along with regularly-scheduled facelifts and remodeling. Please adjust literature and web postings from your own area as you revise and develop materials, especially those intended for students. With everyone's cooperation, we can smoothly ease into this shift. Thank you for your help in getting the word out (and the new one in)!

Spring Term Professional Development Planning for Faculty & Staff

Is professional development important to you and your colleagues? If so, we would like to invite you to serve on the Leadership Valencia Task Force. Leadership Valencia offers professional development programs designed to enhance job performance and career growth for Valencia faculty and staff. The Leadership Valencia Task Force meets once each term to research, develop and implement workshops.

The next task force meeting to plan for Spring Term is Monday, September 12, 2:45 p.m., East Campus, Room 3-113. Please call extension 3128 to confirm your participation.

If you are interested in joining the Leadership Valencia Task Force or have a topic you think should be offered, please forward a brief description to Donna Dudash, DTC-1, or email ddudash@valenciacc.edu. Thank you!

News from Procurement

On-line ordering with Office Depot is for consumable office supplies only. Prior to using the Office Depot web-site, a Purchase Order must be created or your P-Card account number must be set up in advance. The GL used for on-line orders is: 655010 or 655020. Consumable supplies include items such as: pens, pencils, tablet pads, batteries, sticky notes, paper clips, folders, hanging folders, etc. All other items should be purchased via the requisition/procurement process. Please contact Procurement at x5532 for assistance.

Under Florida Administrative Code 69I-40.103, types of personal or departmental items that the college does not pay for out of operational funds are: coffee, tea, sugar, candy, paper products (cups, bowls, plates), plastic silver ware, over the counter medicine, band aids, art work, office decorations, clocks, cleaning supplies, bottled water, etc.

Office cleaning is a service provided by Plant Operations, college-wide. Any special requests regarding cleaning should be directed to the Plant Operations office on your campus.

Copier and printer paper orders should be directed to the Copy Centers located on your campus. Special paper can be ordered through this office.

Procurement has set up a special vehicle on our web-site to assist you in ordering your toner cartridges and name tags. These two commodities are provided by Minority owned suppliers who offer us exceptional pricing and service. Therefore, we ask that you buy all your toner cartridges and name tags exclusively from these suppliers on our web-site: http://valenciacc.edu/procurement/facultystaff.asp. Once you complete the easy step by step instructions, Procurement will create a PO and notify you via E-mail when the order is placed.

Hello and Goodbye.

A warm Valencia welcome is extended to Melanie Adams, Word Processing Specialist, West, mc 4-2, ext. 1337; Stephen Carter, Groundskeeper, West, mc 4-9, ext. 1279; Kenya Davis, Student Services Specialist, Depot, West, mc 4-10, ext. 1343; Michael Montalvo, Graphic Designer, West, mc 4-19, ext. 1093 and Mario Rivera Luyanda, Lead Custodian, East, mc 3-3, ext. 2208.

Agenda: Academic Assembly

August 24, 2005
East Campus

8:30 - 9:15 a.m.
BREAKFAST (buffet style)
Building 5, Cafeteria

9:30 - 10:15 a.m.
PROGRAM
Performing Arts Center

Welcome
Jerry D. Buchanan
Chairman, District Board of Trustees

Faculty Address
Amy N. Bosley
President, Faculty Association

Recognition of 2005 Newly Tenured Faculty
Amy Bosley

Recognition of 2005-2006 Sabbatical Recipients
Amy Bosley

Recognition of 2005 NISOD Award Recipients
Louise Pitts
Interim Vice President and Chief Learning Officer

Recognition of 2004-2005 Advanced Degrees Conferred
Louise Pitts

Recognition of 2004-2005 Council Chairs
Sanford C. Shugart
President of Valencia Community College

Introduction of Executive Vice President/Chief Learning Officer, Dr. Kaye Walter
Sanford C. Shugart

Recognition of 2005-2006 Endowed Chair Recipients
Geraldine Gallagher
President & CEO, Valencia Foundation

10:15 - 10:30 a.m.
BREAK

10:30 - 11:45 p.m.
President's Address
Sanford C. Shugart

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions, and relevant information for the college community to Mary Jane Jones, Staff Assistant in Marketing and Media Relations. Deadline for submission is 5 p.m. on the Tuesday preceding each Friday's distribution. Mary Jane can be reached at ext.1017,mc 4-34 or mjjones@valenciacc.edu