Vol. XXXIV, No. 19

May 23, 2005

This Week at Valencia.

Monday, May 23:

Instructional Affairs Committee, 8:30 a.m., West Campus, 6-202

Career Program Advisor mtg., 3 p.m., West Campus TBA

Thursday, May 26:

College Planning Council, 2:30 p.m., Osceola Campus, 2-240

Summary - District Board of Trustees meeting

Dr. Sanford Shugart, President, began the meeting by recognizing Dr. Louise Pitts who has accepted the role of interim vice president for academic affairs and chief learning officer following the departure of Dr. Tracy Edwards, who recently resigned her position to take a presidency at a community college in Canada.

Reports

East Campus: Dr. Shugart invited Dr. Anthony Beninati, interim provost for East Campus, to update the board on the newest developments on East Campus. Dr. Beninati then introduced a video presentation titled, "New Horizons in Learning," which highlighted many developments on the campus: the newly completed Building 8, an adjacent parking garage, renovation work and enhancements in Building 1, Building 2, the LRC and the bookstore, the introduction of the learning community model led by Philip Bishop, the development of computerized testing in the Communications Department, Flat Foot Records and the Music Production program, and recent Student Development activities. The video was produced by James Wells in the Faculty Development Center along with Student Development.

Representative Andy Gardiner: Dr. Shugart interrupted the East Campus report to introduce visiting Florida congressman Andy Gardiner (R-Orlando), who had been helpful to Florida's community colleges by aiding in the passage of the Capital Improvement Fee Bill during the recent legislative session. Rep. Gardiner had attended Valencia as a student at one time.

Civic Leadership Intern Program: East Campus Professor Mark Logas, U.S. Government, gave an overview of the Civic Leadership Internship Program, which allows students to intern with political leaders in federal, state and local government. Success stories include a student who interned with the Democratic National Committee in Washington and was later allowed to meet with then-presidential nominee John Kerry and his running mate, John Edwards, on their Florida campaign tour.

Operations Improvement Program: Helene Loiselle, assistant vice president for facilities, gave a presentation on the Operations Improvement Program she instituted in December of 2003. Since then, Loiselle reported, the department's overall organizational effectiveness rating has increased from 20.7% to 51.29%. Measures included work planning, work accomplishment, workload identification and work appraisal Tangible improvements noted were a 66% decrease in "discomfort" calls, the implementation of a preventative maintenance program, increased proactive work orders and increased inspection by supervisors. Loiselle said that the next phrase of the improvement program would focus on customer service, with plans for a web-based work order interface before the end of the calendar year.

Internal Auditors Report: Undria Stalling, internal auditor to the Board of Trustees, reported on recent updates to the college policy manual on the use of petty cash funds. The results of her review will include changes in the procedures for petty cash usage included the introduction of the "P-card."

Faculty Association Report: Dr. Shugart introduced Amy Bosley, East Campus Professor of Speech, who will assume the presidency of the Faculty Association on Thursday from outgoing president Chris Borglum. Professor Bosley expressed her excitement to the board for the work ahead and noted that her successor would be political science Professor Tom Byrnes, who will be the first president of the association to be elected by the entire faculty instead of ascending to the position through the Faculty Association board.

Foundation Report: Vice-Chairman Larry Slocum reported that the Foundation's first-ever "signature" fund-raising event was a success, raising $112,000 for student scholarships. The college will apply for a state match which could bring the total to $224,000. Slocum said that many notable persons attended the ticketed event including Magic Johnson, Miss America, Florida Secretary of State Glenda Hood and Orange County Mayor Rich Crotty. Slocum said that the wine-tasting was such a success that they have already begun plans for next year's fundraiser, which will be held on April 29, 2006.

President's Report: Dr. Shugart gave the board an update on summer enrollment, saying that FTE for the Full Term was up by 4% and Summer A FTE was up by 5%. He asked Dr. Bill Mullowney, Vice President and General Counsel, to review the latest developments in the Florida Legislature. Dr. Mullowney said the college had received planning money for Building 10 on West Campus, which when completed would be the largest building on any Valencia campus in the college's history. Dr. Mullowney also reported that legislation had passed to support an increase in the capital improvement fees charged to students, resulting in $1.3 to $1.4 million in additional dollars for the new fiscal year.

New Business

The Board of Trustees unanimously authorized an increase in student fees for the 2005/2006 school year. Starting with the fall term in August, Florida residents will pay $66.11 per credit hour to attend Valencia, a 9.33% increase over last year. Out-of-state tuition will rise to $248.05 per credit hour, a 9.19% increase.

The latest from Leadership Valencia

Diabetes - Hosted by representatives of Orlando Regional Medical Center, this workshop will cover topics such as the risk factors and prevention of diabetes. Join us on Thursday, May 26, 10:00 a.m. - 12:00 p.m., at West Campus, Room 6-202, registration code GDIA2.

AAWCC: Path to Leadership - We continue our series of brown bag lunches through this academic year with various Valencia leaders as they share their own stories about their Path to Leadership. Each person's interpretation of leadership and their journey is unique. Note: Dessert will be provided. Sponsored by the Valencia Chapter of American Association for Women in Community Colleges (AAWCC). Join us on Thursday, May 26, 1:00-2:00 p.m., at East Campus, Room 3-113, registration code PPTL526.

Banner Refresh: Reviewing General Student Information - Topics will include accessing a student's admissions information, general student, holds, test scores, academic status, and current enrollment/registration information. Note: Hands-on participation is limited to staff who have access privileges to query student information in the General Person, General Student, and Registration modules of Banner. Join us on Thursday, May 26, 1:30-3:30 p.m., at East Campus, SSB-142, registration code TRGSW.

Word Styling - Go beyond word processing to Word Styling! Avoid the common word-processing mistakes most people make, such as multiple spaces, poor use of tabs and too many fonts. By making use of Styles in Microsoft Office, you can easily change the look of your document, coordinate your fonts and appearance across multiple documents, and increase compatibility with the Web. Join us on Tuesday, May 31, 1:00-2:00 p.m., at West Campus, Room 6-220, registration code TWS531.

To register for any Leadership Valencia workshop, mail a completed registration form to DTC-1, fax to ext. 3134, or register online at http://valenciacc.edu/leadership/regstr.asp. For additional information, please call Donna Dudash at ext. 3128.

Florida Retirement System Members Annual Statement

The Florida Retirement System (FRS) is in the process of preparing the 2005 FRS Member Annual Statement for all employees participating in the FRS Pension Plan. If you have had a change of address within the last year, please make sure to update this information with the Human Resources department. This will ensure timely delivery, of your FRS Member Annual Statement, to your home address. If you have any questions, please contact Barbara Luse, Human Resources, ext. 1045.

News from Procurement

Requisition Line Types in Oracle determine how the invoice from the supplier is going to be paid. Currently, there are 3 line types that we use: Amount Based, Goods, and Services.

Amount Based and Service line types are used when you are not sure how much money you will use at a given time. Example: Office Depot, the PO may be for $500, but you will use that money at different times with different amounts. Accounts Payable will be able to pay whatever the invoice amount is.

The Goods line type is used when you know the exact cost of the item or you are ordering equipment over $750. Example: Qty 1, color printer, price: $756. Qty 1 is ordered, and Qty 1 is received.

Although we live in a 'paperless society', paper requisitions are still needed for the following: all travel, Bookstore purchases, reimbursements, SPD, or anything requiring a check. If you have received an invoice prior to a purchase order, submit a paper requisition with the invoice and an explanation as to why the invoice was received prior to a PO.

Valencia's Procurement Card Program continues to grow! Recent additions include East Campus, Valencia Enterprise, Winter Park Campus and West Campus. Osceola Campus is next in line for training. Cardholders are able to take advantage of the streamlined procurement process created by PCard use, and suppliers love it too! Are you tired of preparing requisitions for small dollar purchases? If your answer is yes, and you are a full time VCC employee who does the purchasing for your department, then talk to your Supervisor/Manager/Director about obtaining a PCard.

Kudos

Winnie Ching, part-time librarian, Osceola Campus, won Second place in the Florida State Creative Writing, Short Story for Children contest. This contest was sponsored by The American Association of University Women. Her story was entitled "When the Moon Shines."

Congratulations to Teresa Gallagher, Instructional Assistant, West Campus, who received her Baccalaureate, Summa Cum Laude, in Organizational Communications from Rollins College this May. Kudos also go to Debi Jackubcin, Manager of the Fitness Center, East Campus who also graduated from Rollins College with her Baccalaureate in Organizational Communications. Both women intend to pursue their Masters Degreeat Rollins this fall and spring term respectively.

Congratulations to Professor George Witta, who was named Osceola Campus PTK Professor of the Year. Tracy Aitcheson was named Osceola Campus MARS Club Staff Member of the Year. Ana Dragan and Susan Hamm were named Osceola Campus' Mary Jane McKinnon Student of the Year.

Hello and goodbye.

A warm Valencia welcome is extended to Lorie Gacey, Accounting Clerk, mc DTC-3, ext. 3317; Rudy Rodriguez-Arevalo, Security Officer, Osceola, mc 6-5, ext. 4199 and Paul Alford, Instruction Design Specialist, Information Technology, mc 4-38, ext. 5408.
 

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions, and relevant information for the college community to Mary Jane Jones, Staff Assistant in Marketing and Media Relations. Deadline for submission is 5 p.m. on the Tuesday preceding each Friday's distribution. Mary Jane can be reached at ext.1017, mc 4-34 or mjjones@valenciacc.edu.