Vol. XXXIII, No. 01

August 23, 2004

This Week at Valencia.

Monday, August 23 - Fall Term begins

Fun Facts from Procurement

This past fiscal year, the college spent $140,000 on copy paper. Here is a breakdown of the most heavily used paper: letter size - white, 4980 cases, $110,256.00; assorted colors, 752 cases, $21,058.00; legal size -white, 21 cases, $593.00; assorted colors, 13 cases, $513.00; cardstock, letter size- assorted colors, 89 cases, $2,356.00

Formal copy paper bids are done every six months by the Procurement Department to ensure competitive pricing. Open communication between the Copy Centers and Procurement is ongoing as we strive to meet the demands of the college.

The funding for the copy paper comes from the charges your department incurs when you send work to the copy centers or when you purchase color paper at the copy center.

Valencia Purchasing Card Program

The intent of the procurement card program (P-Card) is to provide departments with a streamlined method of purchasing small dollar items, thereby reducing the volume of requisitions, purchase orders, invoices and checks processed by Valencia staff.

The P-Card is not intended for the casual user or for travel. In order for the P-Card program to be successful, and generate revenue in the form of a rebate paid to the college, the card must be issued only to those staff that are responsible for the majority of the buying within the individual departments. Therefore, is not advantageous to the College to issue a P- Card to Campus Deans, Directors, Provosts and other administrators. P-Cards need to be in the hands of business officers and Valencia staff that are purchasing small dollar items on a daily and or regular basis.

The P-Card is a Master Card issued to authorized Valencia staff who have received training on its proper use and reconciliation. The Valencia P-Card is not a travel card and should not be used as such. The college does offer the opportunity, for approved staff, to apply for an American Express Travel Card. Information on the American Express Travel card may be obtained by contacting Patty Nicholas, at ext. 3465, or e-mail pnicholas@valenciacc.edu.

The Valencia Purchasing Card Program has been successfully rolled out to several college departments thus far and additional campus wide implementations will be announced very soon. For more information concerning the Valencia P-Card program, contact procurement at extension 5532 or valenciaprocurement@valenciacc.edu.

Hello and Goodbye.

A warm Valencia welcome is extended to Bonnie Brownell, Manager, Conferencing & Meeting Planning Services, College & Community Relations, mc DTC-1, ext. 3129; Jacquelyn Miller, Word Processing Specialist, mc 4-2, ext. 1266; Elaine Skurzewski, Staff Assistant III, Security, mc 4-25, ext. 1455; Undria Stalling, Internal Auditor, mc DTC-4, ext. 3217 and Janice Karas, Rotating Cashier, College Bookstore, mc 4-13, ext. 1771.

Looking for us?

The Payroll Department has moved from Bldg. 1, Room 143, West campus, upstairs to Room 254. Phone extensions/mail codes remain the same.

Kudos.

Angelique Smith just completed her degree program at Jones International University. She received a Master Education e-Learning:
Technology and Design and will graduate in December, Summa Cum Laude. This fall she plans on continuing to improve services at the West Campus Teaching & Learning Center and to teach Education courses here at Valencia.

Cisco Systems News

Cisco Networking Regional Academy at the Osceola Campus conducted training for new instructors within the networking academy. It consisted of instructors from Celebration High School, University High School, TECO/PATHS - Technical Education Center of Osceola, and three East Campus instructors. Denise Ross, CCNA/CCAI, Regional Academy instructor conducted the training in June and July 2004.

Cisco Systems' 15th Annual User Conference, Networkers 2004 was held in July in New Orleans. Denise Ross, Director for Certification Programs attended this conference as the representative of the Cisco Networking Training Academy - Regional. The conference provided opportunities for training and information necessary to keep up with Cisco's technologies, solutions, and products. Cisco furnished Regional/Local Academies with new software, Packet Tracer 3.1 that students can use to visually assist with router and switch configurations in the event equipment is not available.

Valencia Faculty & Staff Identification Cards

If you are a full-time employee and would like to receive a 2004-2005 Faculty/Staff ID card, please contact Human Resources at extension 1333 or fax your request to 407-582-1450. Give us your full name, mail code, and Valencia telephone extension number. We will prepare a card for you and send it to you through interoffice mail.

Adjunct Instructors may request ID cards through their departmental offices. Departmental offices may obtain sheets of blank ID cards by contacting Human Resources at extension 1333. There are 10 cards on each sheet.

FACC Wants You!

If you are not a member of the Florida Association of Community Colleges (FACC), please consider joining today. Valencia President Dr. Sanford Shugart is offering to pay your first year's membership. FACC works for YOU, to support the future of community colleges. We are strong in number and your membership will help make us stronger. Please join today - for an application, call Debi at ext. 2281, or go to www.FACC.org. Please make a difference today.

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions, and relevant information for the college community to Mary Jane Jones, Staff Assistant in Marketing and Media Relations. Deadline for submission is 5 p.m. on the Tuesday preceding each Friday's distribution. Mary Jane can be reached at ext.1017, or mjjones@valenciacc.edu.