Vol. XXXVII, No. 06
February 18, 2008

This Week at Valencia

Monday, February 18

Instructional Affairs Committee, 8:30 a.m., West Campus, 6-202

Tuesday, February 19

District Board of Trustees, 8:30 a.m., West Campus, 6-202 (see the end of this document for the Board Agenda)

Senior Staff mtg., 1 p.m., West Campus, 14-100

Wednesday, February 20

Learning Evidence Team, 2:30 p.m., East campus, 3-113

Thursday, February 21

Faculty Council, West Campus, HSB-211 (no time showing on Web calendar)

Kerouac Celebration

On Saturday, February 23, Valencia Community College will host a free literary event in continuation of the celebration of the 50th anniversary of the publication of Jack Kerouac's book, On the Road. The event will take place at the East Campus Performing Arts Center from 1-5 p.m.

Former Poet Laureate and Kerouac fan, Billy Collins, will be at the college for a reading and book signing, beginning at 3:35 p.m. Valencia students, faculty and local poets, including former Kerouac House artist in residence, Darlyn Finch, will give readings prior to Mr. Collins’ appearance. Student readings will be from 1-2 p.m., and local poets from 2:05-3:30 p.m.

For more information please contact Nichole McPherson at nmcpherson@ valenciacc.edu or 407-582-3121.

Rental of Academic Regalia for Commencement

Commencement will be held on Saturday, May 3. The college is using a new vendor this year for the regalia, and the order process has changed. This is the same vendor that will be providing regalia for our students. Head sizes will no longer be necessary because caps are adjustable. Please contact Patty Nicholas for an order form. All orders must be submitted to Patty Nicholas at mail code DTC-3 prior to March 14.

Valencia will pay for the rental of your regalia if ordered by March 14. Payment for regalia late orders (received after March 14) will be the direct responsibility of the employee along with any surcharges for shipping. Regalia rates are as follows: Associate-$38.70; Bachelor-$28.70; Master-$32.15; Doctor-$41.85 (all prices include gown, cap, tassel and hood)

You are encouraged to take advantage of this opportunity to order your regalia without charge.   If you have any questions, please contact Patty Nicholas at ext. 3465.

You will be notified via email when the academic regalia has been delivered to your campus Business Office.

News from Procurement

If you have a pesky salesperson interrupting your work schedule, you can tell them that per College Policy 6Hx28:04-04, sales persons and solicitors are not permitted on campus to distribute literature, solicit funds, or sell to faculty or staff without prior approval through the appropriate channels. The Procurement Office or Student Development should be the first point of contact for all potential suppliers. Please ask vendors to call our office for an appointment. If any follow-up is necessary, Procurement will contact the departments and set something up at your request and convenience.

General Operating Fund 1 Expenditures - These funds are considered ‘State’ funds and expenses should be limited to educational or administrative expenses. We are required by Statute and Rule to apply a fiduciary responsibility over the expenditure of tax payer funds. With the exception of limited promotion and public relations accounts, these funds CANNOT be used for:

• food or beverages
• coffee or coffee supplies
• entertainment
• departmental social functions
• holiday decorations for the office
• office decorations for the office
• employee awards, gifts or recognitions
• party supplies
• personal items
• cleaning supplies

Procurement Card FAQ.  Q: Why should I use a PCard?  A: Using the PCard saves you time by eliminating the need to use personal funds and obtain reimbursements. The PCard also saves the college money by being less costly in terms of associated processing fees versus payments by requisitions. Most vendors like it too because they get paid more quickly.

Save a tree or two - The college spends approximately $120,000 per year on copy paper. That breaks down to about 25 million sheets of paper. What happens to most of that paper? It gets thrown away. We all need to look at the current way we conduct daily business and see if there is a better, more economical, ego-friendly way. Here are some suggestions:

• When distributing meeting agendas or minutes, e-mail them instead of copying them and handing them out.
• Use overhead projectors to display agendas or topic for discussion.
• Scan and e-mail documents instead of copying and sending through inter-office mail services.
• If copying, use both sides of the sheet, reducing the amount of paper used
• Scan and store your documents to a folder/file on the Network as opposed to copying and storing is an upright file cabinet
• Utilize our established contracts such as Office Depot to get the best possible price and work with Procurement on the purchase of non-contract items to solicit quotes and or competitive bids.
• Buy consumables that are environmentally friendly and recyclable.

Please recycle any paper that you are throwing away. Blue recycle bins are located in every building/department. Help us save our planet.

Copyright Laws - College Policy 6Hx28:04-30 states that the making of photocopies or other reproductions of copyrighted material is prohibited. Laminated cards with full details are being distributed college wide to post at all copiers. If you have not received one, please contact our office at ext. 5532 and we will send you one.

Destination 2008

Teaching and Learning Support would like to invite you to join us this summer in Destination 2008, Valencia’s annual faculty development opportunity which brings educators together to define outcomes, design lessons, and learn techniques that will lead to improved student learning. All faculty, full and part-time, including counselors and librarians, are eligible to participate. 

Destination 2008 is designed to offer different programs to faculty who wish to experiment or are curious about various tools to improve student learning. We are able to provide the following tracks this summer:  Action Research, LinC, Alternative Delivery, and General Education Outcome. A full schedule, online application form and flyer are all available at http://faculty.valenciacc.edu/destination/

PDT Information Sessions for Tenured and Tenure-Track Faculty

The Professional Development Implementation and Oversight Team (PDT) will be holding thirty-minute information sessions for the Professional Development Component to the Faculty Compensation Plan on the following dates and campuses:

• Osceola Campus, February 26, 1-1:30, 1:30-2, 2-2:30, and 2:30-3 p.m., Room 3-110
• West Campus, March 4, 1-1:30, 1:30-2, 2-2:30, and 2:30-3 p.m., Room HSB-211
• East Campus, March 6, 1-1:30, 1:30-2, 2-2:30, and 2:30-3 p.m., Room 8-122

Full details about the plan can be found at: http://faculty.valenciacc.edu/association/pdtTeam2.asp

2008-09 Endowed Chairs for Learning Leadership Program

Applications are now being accepted for the 2008-09 Endowed Chairs for Learning Leadership Program. The program provides resources tofull-time teaching faculty for the advancement of instruction and learning. This year the Valencia Foundation is offering 39 chairs, altogether totaling $197,400. Of special note is the $25,700 Maguire Family Teacher Enhancement Chair open to all academic disciplines.

The guidelines and application package can be found on the Foundation’s Web site at http://www.valencia.org/ or by calling Becky Gallup at ext. 3218.  Applications must be received in College & Community Relations by February 28 at 5 p.m.

Leadership Valencia Offerings

Formation: A Little Lunch, A Little Literature and A Lot of Lively Discussions - Bring your lunch and join us for lunch and literature. This is a one-hour relaxed discussion with colleagues around poetry or short prose chosen each meeting by one of the group.We will discuss educators' stories and poems and prose they have chosen that gives sustenance and courage to continue their work with others. February 19, 1-2 p.m., East Campus, Room 4-212B, registration code: LFORM-6 and February 26, 1-2 p.m., East Campus, Room 4-212B, registration code: LFORM-7

Banner for Beginners Finance & Procurement -Includes INB and Self Service. February 28, 8 a.m.-12 noon, Criminal Justice Institute, Room 228, registration code: TBB-4.

Refresh Banner for Finance & Procurement - Open to all who have attended a Beginners Finance & Procurement workshop. February 28, 1-4 p.m., Criminal Justice Institute, Room 228, registration code:TBR-4.

Circles of Belonging - Ever wonder what makes a person tick? Individual experiences play a huge part in shaping the way we interact with others and view the world around us. This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships. Through discovery and discussion, learn more about yourself and the people around you. Participants will leave the session with an increased understanding of and appreciation for similarities and differences. February 19, 8:30 a.m.-12:30 p.m., Criminal Justice Institute, Room 100, registration code: PCOB-1.

Authentic Engagement and the Creativity Imperative - This session could be called "from good to great". It is about you. It is about finding your passion in life, your path, and taking the right actions. Whatever collective, collaborative situation you are in - classroom, family, study team, peer group, department, committee or taskforce - all can benefit from more authentic engagement and creativity. For students, faculty and staff, anyone with a dream, anyone on a mission, anyone with a hunch that there must be a better way. For more information, email jswanson5@valenciacc.edu or JBelcher@valenciacc.edu. If we are to lead the world or at least develop the leaders to lead the world out of the current and deepening economic, social, environmental, political, religious crises; authentic engagement and creativity are imperative. February 28, 1-4 p.m., East Campus, Room 5-112, registration code: LAECI-1

Reading Circle: Leading with Soul: An Uncommon Journey of Spirit - With the appearance of Leading with Soul in 1995, Terry Deal and Lee Bolman became pioneers in the movement to reconnect work and spirit. Since then interest in the spiritual dimensions of leadership and work has exploded. More and more people are coming together in the search for depth and meaning in their work and lives. Join us for this brown-bag lunch reading circle sponsored by the AAWCC. February 29, 12 noon-2 p.m., Winter Park Campus, Room 226, registration code: PREAD

Sexual Harassment Learning Scenarios (Kickoff Meeting) - Become familiar with what constitutes and what does not constitute sexual harassment. Define sexual harassment and the two types: Quid Pro Quo and Hostile Work Environment. Learn what Valencia's policy is on this issue. Gain an appreciation as to how sexual harassment affects different individuals and the organization as a whole. Learn what to do as a victim or witness of sexual harassment at the workplace. Presented by Joe Nunes, Human Resources and Vanessa Moreno, Valencia Enterprises. February 29, 9:30-11 a.m., Criminal Justice Institute, Room 228, registration code: LSH

Visit the Leadership Valencia Web site at http://valencia.cc.fl.us/leadership to register for all Leadership Valencia workshops and additional information.

We would like to congratulate the five top finishers in the Body-For-Life First Round challenge:

• Winner:  Kristen Abel
• Runner-up:  Heather Parrish
• 2nd Runner-up's: Karen Blondeau, Cathy Mizell and Stephanie Rando

Kudos

Valencia students competed against 11 other community colleges across Florida at the recent 2008 FCCAA Winter Music Symposium, held at UNF in Jacksonville. Congratulations to Feryal Qudourah, 1st place and $2,000 scholarship-vocal competition; Ellen Betances, 1st place and $2,000 scholarship-piano competition; and Toccara Scott, honorable mention-vocal competition. Faculty advisors Troy Gifford, Alan Gerber and Don Schmaus attended the event with the students.

Valencia Community College- District Board of Trustees -Regular Meeting

February 19, 2008, 8:30 a.m., Room 6-202, West Campus, 1800 Kirkman Road, Orlando, Florida

AGENDA       

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:     

• Approval of Minutes – December 11, 2007, Regular Meeting

II. Reports

A. West Campus (Dr. Jared Graber, Acting Provost, West Campus)

Topic¨EPI Program by Dr. Nick Bekas Director/Ombudsman of the Education Preparation Institute (EPI)

B. West Student Government Association Report (Mr. T. J. Cole, West SGA President)

C. Completers (Dr. Kaye Walter, Executive Vice President, Chief Learning Officer)

D. Strategic Planning Update (Ms. Susan Kelley, Vice President Institutional Advancement)

E. Quarterly Financial Report (Keith Houck, Vice President Administrative Services)

F. Construction Report (Mr. Houck)

G. Performance Management Project (Mr. Houck)

H. Spring Term Enrollment (Dr. Walter and Dr. Joyce Romano, Vice President Student Affairs)

I. Audit Report and Update (Ms. Undria Stalling, Internal Auditor)

J. Faculty Council Report (Ms. Rose Watson, President, Collegewide Faculty Council)

K. Valencia Foundation Report (Mr. Raymer Maguire, Trustee)

L.  President’s Report (Dr. Sanford Shugart)

III.  New Business

A. Valencia Community College Foundation Approval of State Matching Requests

B. Budget Amendment Request, Amendment Number 1 for FY 2007-2008

C. Budget Amendment Request, Amendment Number 2 for FY 2007-2008

D. Revised Technical Fee Improvement Plan

E. Downtown Center Lease Amendment

F. HVAC Renovations, Building 3, East Campus

G. Dental Hygiene Equipment

H. Additions, Deletions or Modifications of Courses and Programs

I. Valencia Enterprise Courses and Fees

J. Human Resources Agenda

K. Submission of Grant Proposals

L. Property Deletion

IV.  Other Business