Vol. XXXVII, No. 03
January 28, 2008

This Week at Valencia

Thursday, January 31

Collegewide Staff Council, 12 noon, East Campus, 5-112

Our 40th anniversary celebration provides the opportunity to pause to recognize outstanding colleagues who have helped to make Valencia the great institution it is today. We all know that just one celebration year truly would not be long enough to single out and recognize every deserving person. Therefore, we are asking your help in selecting 40 colleagues, past and present, who represent the best of Valencia.

Nominees may be anyone associated with Valencia (including employees, alumni, and community members) who have brought distinction to the college and/or the community through professional achievements, service to the community, and/or outstanding contributions to the College.

A task force will select 10 persons representing each of the four decades during the 1967-2007 time period, for a total of 40 honorees. The task force includes Ivan Applebaum, Fiona Baxter, Becky Gallup, Christian Campagnuolo, Amanda Body-Hoaglen, Susan Kelley, Gustavo Morales, Michael Shugg and Eileen Stana.

To nominate someone for this recognition, please complete the 40th Anniversary Nomination form located at www.valenciacc.edu/40years or contact Rita Moore at ext. 2467 or rmoore38@valenciacc.edu to receive a paper application.

Completed nomination forms may be submitted on-line or in paper form. If submitting on-line, simply click on the submit button at the bottom of the Web page. To submit a paper application, please send to Rita Moore at mail code 3-35. Both paper and electronic applications must be received no later than 5 p.m. on Friday, February 15.

The awards will be presented at the Valencia Foundation “A Taste for Learning” event on the evening of April 12 at the Rosen Shingle Creek Hotel in Orlando. (For more information about this event, see http://www.valenciacc.edu/foundation/taste/default.cfm)

If you have any questions, please contact Rita Moore at extension 2967, or email rmoore38@valenciacc.edu.

Deadline Approaching for Submitting Applications for Alumni Scholarships

We are now acceptingapplications for two scholarships. Please see the details and applications on our website http://www.valenciacc.edu/alumni/scholarships.cfm

• Distinguished GraduateAward for $1,000
• Mayor Crotty UCF-Valencia 2+2 scholarshipfor graduating Valencia students for $4,000

Applications must be received by 5 p.m., February 8 at the Valencia Alumni Association office, Downtown Center,190 S. Orange Ave. 3rd Floor, Orlando, FL 32801.

Procurement News

Following are answers to several “frequently asked questions” received by the Procurement Department.

Procurement Card:Q: What kind of transactions can be paid by PCard?A: The PCard is to be used for purchases directly related to Valencia business only. Typically, these are your low-dollar, high-volume purchases, such as office supplies, conference registration fees, educational supplies, institutional memberships, subscriptions, and the like.Airline tickets for individuals authorized to travel can also be purchased with a PCard.For further information on what the PCard can be used for, please contact Kacy Weekes at ext. 1974.

Cabin Creek (Little Bean Café) Food Services: For information on food and catering services and information for the current session, including hours of operations, catering guide, menu and request forms, go to http://valenciacc.edu/procurement/FoodServices.asp.

Requisitions, Banner and Payment: Who to call?

• Accounts Payable Department for questions regarding check requests, invoices or anything that has to do with a payment.
• Budget Department for questions regarding your budget or accounts
• OIT for assistance with Banner login or for new accounts. Contact person is Dodie Dingley at ext. 1340
• Procurement for questions regarding Banner requisitions, supplier information, supplier business profile form and W-9 form. Call ext. 5532 or email valenciaprocurement@valenciacc.edu

Help us help ourselves.We need your input to help us become a more efficient department.Let us know what process or procedure can be improved to make your life easier.

Ethics in Procurement - Purchasing Services believes that all persons in the procurement process at the college should have a highly developed sense of professional ethics to protect their own and Valencia's reputation for fair dealing.To strengthen ethical awareness and provide high standards of ethical practices, Valencia Community College subscribes to the National Association of Educational Procurement (NAEP) Code of Ethics.

NAEP Code of Ethics

• Give first consideration to the objectives and policies of my institution.
• Strive to obtain the maximum value for each dollar of expenditure.
• Decline personal gifts or gratuities.
• Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
• Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
• Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
• Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
• Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit.
• Accord a prompt and courteous reception insofar as conditions permit to all that call on legitimate business.
• Cooperate with trade, industrial and professional associations, and with government and private agencies for the purpose of promoting and developing sound business practices.
• Foster fair, ethical and legal trade practices.
• Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

Review of College Policy - According to Valencia Community College Policy 6Hx28:06-12, the following spending thresholds require:

• $3,500-$24,999 - three written quotes are needed
• $25,000-$250,000 - a formal invitation to bid (ITB) or request for proposals (RFP), depending on the circumstances, is solicited and advertised by the Procurement Department for comparative bids.Award is approved by the Procurement Director with concurrence from requesting department.
• $250,000 + - Procurements exceeding this amount require the District Board of Trustees approval.

Best business practice dictates written quotes for any goods/services under the $25,000 threshold. Procurement encourages departments to submit quotes with their requisitions.This gives you (the user) a good idea of the cost of the good or service and it gives Procurement a bench mark from which to work to finalize the purchase. This may or may not end up being the "official" quote. If the submitted quote does not end up being the "official quote,” (the one that we use) then Procurement will obtain the necessary quotes. Procurement will help obtain any quotes that are needed provided we have a good description of what is required.

Leadership Valencia Offerings

Banner for Beginners Finance & Procurement -Includes INB and Self Service.February 15, 8 a.m.-12 noon, Winter Park Campus, Room 134, registration code:TBB-3.

Refresh Banner for Finance & Procurement -Open to all who have attended a Beginner’sFinance & Procurement workshop.February 15, 1:30-3:30 p.m., Winter Park Campus, Room 134, registration code:TBR-3.

Formation: A Little Lunch, A Little Literature, and A Lot of Lively Discussions - Bring your lunch and join us for lunch and literature. This is a one hour relaxed discussion with colleagues around poetry or short prose chosen each meeting by one of the group.We will discuss educators' stories and poems and prose they have chosen that gives sustenance and courage to continue their work with others.

• January 29, 1-2 p.m., East Campus, Room 4-212B, registration code:LFORM-3
• February 5, 1-2 p.m., East Campus, Room 4-212B, registration code:LFORM-4
• February 12, 1-2 p.m., East Campus, Room 4-212B,registration code:LFORM-5

Panasonic MFD Basic Training Workshop - Basic training for all users who have a Panasonic MFD (Multi-functional device) unit in their department and want to learn the different functionalities such as scan, fax, print and e-mail. January 31, 9-10:15 a.m., East Campus, Room 3-113, registration code:TMFD-1 or January 31, 10:30-11:45 a.m., East Campus, Room 3-113, registration code:TMFD-2.

Advanced Panasonic MFD Training Workshop - Advanced user's session to discuss LAN and desktop faxing, in depth network print functions, secure printing, push scanning versus pull scanning, and remote copying. January 31, 1-3 p.m., East Campus, Room 3-113, registration code:TMFD-3.

Classroom Performance Systems - This is a face-to-face professional development section which will guide faculty through the interface and practical application of this formative assessment tool for traditional courses. NOTE: For Faculty, Deans, and Managers. February 4, 1-2:30 p.m., Winter Park Campus, Room 219, registration code:TCPS-1 or February 5, 1-2:30 p.m., West Campus, Room 6-326A,registration code:TCPS-2

Institutional Review Board (IRB) Training, Part One- A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process. Part One will provide an overview of human research protection and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. NOTE: Completion of this workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review. February 8, 9-11 a.m., West Campus, Room 6-202, registration code: PIRB1-1.

Institutional Review Board (IRB) Training, Part Two - Planning to conduct a research project that will require completing the application for Valencia's new Institutional Review Board (IRB) process?  Part Two will walk you through the Valencia IRB application process through interactive discussions, including questions and discussion of examples. Recommended pre-requisite - IRB Training, Part One. February 8, 11 a.m.-12 noon, West Campus, Room 6-202, registration code: PIRB2-1.

Computer Essentials - This is a basic computer course to help you learn the essentials of file management, plug-ins, trouble-shooting, file types and document extensions to help faculty be prepared for teaching in the online environment.NOTE: For Deans and Faculty.February 14, 1-2:30 p.m., East Campus, Room 4-133C,registration code:TCE.

Spring Formation Retreat, In the Spirit of Spring - Spring is on the horizon and what better time to come together with friends for some rest from that everyday process called "school" and renewal for the mind, body and spirit. Join us for our 4th Annual Spring Formation Retreat. Here you can rejuvenate your spirit while being with friends in a peaceful place. It is never "share or die" at a Formation gathering. Join us and allow yourself to find some moments of quiet and joy this spring. February 28, 4 p.m. through March 1, 1 p.m., Canterbury Retreat, Oviedo, Florida.   Registration deadline is February 15. All inclusive registration fee is $300.Fee may be covered by SPD for eligible full-time employees. Registration code:LSFR

Visit the Leadership Valencia Web site at http://valencia.cc.fl.us/leadership to register for all Leadership Valencia workshops and additional information.

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjjones@valenciacc.edu