Vol. XXXVI, No. 43
November 12 , 2007

This Week at Valencia

Monday, November 12

Professional Staff Leadership Team, Winter Park Campus

Wednesday, November 14

College Operations Council, 9:15 a.m., East Campus, 3-113

College Curriculum Committee, 2 p.m., East Campus, 3-113

Learning Evidence Team, 2:30 p.m., West Campus, HSB-211

Thursday, November 15

Collegewide Staff Council, 9 a.m., Sand Lake Center

Faculty Council, Winter Park Campus, Room 108

Last Chance to take the User Satisfaction Survey of Library’s Online Resources

You may not recognize the "LINCC" name, but have you ever used online resources to search for a book, find an article or access a database through one of Valencia's libraries? LINCC is the portal for all of Florida's 28 community colleges to share an incredible amount of material, a service that most of us take for granted! Periodically LINCC administers a user satisfaction survey. This feedback is used to evaluate the users' experience. Please take a few minutes to complete this online survey. You will be able to identify your status (student, faculty, administrator, other). The 11 question survey runs through November 16 and is available at http://survey.cclaflorida.org/surveys/student2007.htm

Procurement News

The copier refresh program began in February 2006 with a pilot program at the Downtown Center. In April 2006 we expanded the pilot program to include East Campus, Building 5, Student Services. As of October 2007, Osceola Campus, Winter Park Campus, West Campus SSB building and several other departmental copiers have been successfully replaced with multi-functional machines that can copy, print, scan, fax and e-mail.  While we are only about 70% complete, the success of the program and savings to the college has been evident since day one.

The college owns or leases 150 copiers at its different campus locations.  Many of these copiers are over five years old. After months of analyzing invoices, deleting machines from the billing cycle, and concentrating on removing older, costly equipment, the collegewide copier refresh program was established.  This program is to help ease the burden of capital outlay and find a more efficient way to utilize multifunctional machines while replacing old copiers, costly printers, scanners and temperamental fax machines. 

The following are just a few examples of the inefficiencies found during our research that ultimately convinced us of the need for a standard, centralized copy program:

• Four expired leased copiers cost the college an additional $41,154 in maintenance by keeping the equipment 30 months after the original 60 month agreement. Leased copiers are NOT tracked by Property Control, therefore these machines went unnoticed.
• Procedures were not in place to alert Procurement when a copier went to surplus, therefore monthly maintenance costs continued on the billing invoice. A huge part of the copier refresh program has been to double check the activity of older units on the billing cycle. Several units were removed from billing and savings, approximately $4,000 were used to place new copiers in needy departments.
• Surplused machines that were removed from monthly billings were being redeployed to a different location. When service is required on a machine that was removed from billing, a minimum charge of $325 is billed to the college per visit. Departments would be notified of the cost, but could not absorb the repair in their operational budget. Keeping track of re-deployed units was almost impossible.
• Because of the multiple vendors used to purchase copiers over the years, different charges were assessed for different units. Most units included 1,000 to 5,000 copies per unit per month, while other units were a per click charge from the first copy. Overage copies were billed to the college at a rate of .007-.01/copy. Most months carried an additional $4,000-$9,000 per month copier overage cost depending on volume. The collegewide account was expected to absorb this cost and departments were not aware of this fluctuating cost. It was always the impression that copies were ‘free’ at the college.
• With the growth and new buildings in recent years, PECO money was available for new equipment, including copiers. Although the machines were purchased with this money, the service contract, supplies, and overages continued to deplete the CW Duplicating budget.
• There was no uniformity or evaluation done for each new copier purchased at the college.  Departments bought or leased from salesmen who sold them the biggest and fastest unit available.  Functionality like faxing or scanning were never utilized, even though we purchased all the bells and whistles. They functioned as expensive copy machines, never networked or running at their full potential.

In 2005, Valencia partnered with Seminole Office Solutions, a local woman-owned company, who has successfully implemented our ‘student pay-4-print’ program in the libraries.  In mid 2007, we added the Math labs on both East and West Campuses for student use.  Because of Seminole’s expertise in this field and the success they had at Daytona Beach Community College, we were able to implement a carefully designed plan - unique to each individual/or departmental needs - while staying within our yearly operational budget. All multifunctional equipment is networked allowing us accurate meter readings, faxing capabilities, printing, scanning and scan to e-mail. 

Because there is no special funding for this project, we are pooling our resources and technology to ensure the success of the program. Procurement is coordinating the installation and training of all new equipment and handling the monthly service contracts. Monthly service contracts include the costs of all toner, black and color, and service to all functions of the machine. Currently the college does not pay for any service agreements on printers, scanners or fax machines. Repairs, if necessary, are coordinated with OIT and sent to an outside company for evaluation. In FY 04/05 the college spent $25,512 with C&S Data, the company repairing small desk top equipment.

Every July 1 departments have a budget for departmental photocopying (account 620040).  The purpose of this account is to pay for copy jobs sent to the copy center. What we have observed over the past few years is that departments are not using these funds and are transferring their unused money into other office materials and supply accounts and spending it on printers, fax machines, toner cartridges, scanners and computers. Computers are also under a collegewide refresh program and coordinated through our OIT Department.  We are now asking that departments use these funds instead to help cover copier costs every month. By paying .02/for copies not included with the cost of the machine - overage varies by machine - we are able to replenish the copier refresh program for the replacement of additional copiers. In an effort to become more efficient and ‘Green,’ we are requesting that departments help us by working towards the elimination of inefficient desk top equipment by directing the majority of your printing/scanning/fax jobs to the multifunctional units.

The copier refresh program is attempting to replace departmental copiers on an as-needed basis, with priority given to the most urgent needs. These copiers are designed for general office use with duplexing, stapling and hole punch capabilities. Life expectancy should be three years of good service if they are not over-worked. They are NOT designed for mass production and assembly-line type reproduction. Our main copy centers located on both East and West Campus provide excellent service with quick turnaround time. The machines in the copy centers are high volume workflow, with print shop quality, running 105 print/copies per minute. All medium to large projects should be taken or sent electronically to the copy centers. 

Should you have any questions regarding this program, please contact Mary Ellen Davies at ext 5527.

Voices of Valencia Offerings for Spring 2008

The Voices of Valencia is entering the “Year of the Rat” (Pack) as it sings its musical tribute to Frank, Dean, Joey, Peter and Sammy! During Voices of Valencia’s 11th spring, they will be doing a Homecoming Tour, singing at the East, West, Winter Park and Osceola Campuses.  It will be a year to remember as they sing great tunes like “Sway,” Fly Me to the Moon,” “Me and my Shadow” and more! You don’t want to miss out, so register right away. MUN 1311, Voices of Valencia, CRN# 21961.  Starts Tuesday, January 8, East Campus, 3-124

Valencia A Cappella Choral is looking for singers to sing a wide variety of A Cappella Styles.  Male and female barbershop quartets and mixed voice groups help make up these great ensembles. The Juliettes sing in the female barbershop tradition, while Intone sings the same music as the Voices of Liberty featured at Disney’s Epcot. We are ALWAYS looking for new singers so don’t be left out. MUS 2930, Valencia A Cappella Chorale, CRN# 22100. Starts Monday, January 7, East Campus, 3-124.

Starting in January 2008, Valencia Chamber Chorus will begin rehearsals on the West Campus.  Under the direction of veteran choral director, Mr. James C. Jones the chorus will be performing a wide variety and styles of music. Just because we are calling it a Chamber Chorus doesn’t mean that we will only be chamber size or performing chamber styles. We encourage all who want to sing to come join us. No audition is necessary, just sign up and show up. MUS 2930, Valencia Chamber Chorus, CRN# 25586. Starts Thursday, January 10, West Campus, 5-253.

For more information on any of these three upcoming classes please contact James Jones at vov@rightnote.com, 407-230-6100 or visit the Website at www.rightnote.com.

Leadership Valencia

Identity Theft: The Crime of the Millennium - As of April 2003, 11.8 million Americans have been victims of identity theft.If you do not own a shredder in your home and/or place of work, if you still carry your social security card in your wallet, if you do not check merchant copies of your debit/credit card receipts, and if you still use the mailbox red flag, then you will want to attend this session. November 14, 2-3 p.m., Osceola Campus, Room 3-300, registration code: GIT.

Institutional Review Board (IRB) Training, Part One - A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process. Part one will provide an overview of human research protection and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. Note: Completion of this workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review. November 15, 1-3 p.m.,Winter ParkCampus, Room 220, registration code: PIRB1-5 OR November 30, 9-11 a.m., Osceola Campus, Room 1-232, registration code: PIRB1-6.

Institutional Review Board (IRB) Training, Part Two - A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process.Part two will go through the Valencia IRB application process through interactive discussions, including questions and discussion of examples.(Recommended pre-requisite:IRB Training Part One.) November 15,3-4 p.m., Winter Park Campus, Room 220, registration code: PIRB2-5 OR November 30, 11 a.m.-12 Noon, Osceola Campus, Room 1-232, registration code: PIRB2-6.

Total Engagement/Authentic Engagement - Have you ever paid total attention to anything? Have you ever had anyone pay total attention to you? Is it even possible? Can you imagine the possibilities in being totally engaged? This hands-on participatory, lots-of-fun workshop is all about getting your teeth into something big, finding passion and diving in fully. Strange and intentionally foreign sounding topics will include but not be limited to: learning to stay, listening without anchorage, leaving the shore, following the showing, being a contribution, grope vs. rote, curiosity/courage/creativity, what to do when you're lost and wherever you are, you may call here. NOTE:  All activities that are to count toward a full-time faculty member’s Professional Development Plan need to be approved in advance by their Dean or Director. Please direct questions to Jim Belcher, JBelcher@ValenciaCC.edu. November 27, 1-4 p.m., East Campus, Room 3-113, registration code: LTE.

Formation: A Little Lunch, A Little Literature, and A Lot of Lively Discussions -Bring your lunch and join us for LUNCH and LITERATURE.This is an hour-long relaxed discussion with colleagues around poetry or short prose chosen each meeting by one of the group. December 4, 1- 2 p.m., East Campus, Room 5-112, registration code: LFORM-6.

Kudos

History Professor Charles Killinger presented a paper entitled "The American Anti-Fascism of Renato Poggioli: A Historical Perspective" as part of symposium that traveled from Amherst to Brown and Harvard Universities. The symposium celebrated the life and career of Poggioli, a renowned expert on comparative literatures, political activist, and the father of NPR senior European correspondent Sylvia Poggioli.

A Warm Welcome to These New Full-time Employees

Mary Ann Alexander-Magalee, professor, Nursing WEC, West Campus, mc 4-14, ext. 1063

Pamela Lapinski, professor, Nursing WEC, West Campus, mc 4-14, ext. 1568

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjjones@valenciacc.edu