Vol. XXXVI, No. 39
October 15, 2007

This Week at Valencia

Monday, October 15

Instructional Affairs Committee, 8:30 a.m., East Campus, 3-113

Strategic Goal One Team, 2 p.m., East Campus, 3-113

Evaluation Task Force, 2:30 p.m., West Campus, HSB-211

Strategic Goal Three Team,2:30 p.m., West Campus, 9-140B

Tuesday, October 16

District Board of Trustees, 8:30 a.m., Osceola Campus, 2-219B

Strategic Goal Four Team, 2 p.m., West Campus,9-140B

Wednesday, October 17

Learning Evidence Team, 2:30 p.m., West Campus,1-212

Thursday, October 18

Faculty Council, West Campus, HSB-120

This year's Learning Day is scheduled for October 23, and will be held on Valencia's East Campus. Learning Day is a college-wide assembly built into the college calendar in order for full-time employees to have the opportunity to come together and participate in a wide range of workshops to support professional and personal development and collectively focus on Valencia's learning-centered mission. 

A representative team of Learning Day planners chose the theme "Valencia's Values" for Learning Day 2007. During the day, workshops will be held during four different time slots and will focus around three varied pathways – Personal Enrichment, Learning and Professional Develolpment – providing multiple opportunities for everyone during each time slot.

Check-in begins at 8 a.m. with a continental breakfast. Signs will direct you to the check-in tables. An important difference this year is there will be no pre-registration for specific workshops. After checking in, you will be free to choose among the options available during each of the four time slots. To help you select your top choices in advance, you will receive the Learning Day Program via inter-office mail in the next few days. We encourage you to take time to review the offerings and to select your top two or three choices. This will enable you to have two "back up" sessions already in mind in case your first choice session room is full. A copy of the program can also been downloaded at http://valenciacc.edu/learningday/

See you there!

Energy Wise

The Valencia Energy Team is pleased to announce that Valencia has executed a contract with Siemens Building Technology Group to start construction upgrades of the chiller plant on West Campus. These upgrades involve renovating the old plant and installing new energy efficient chillers to supply energy needs for all existing buildings as well as the new buildings that are being constructed. Our energy conservation efforts have paid off in terms of a substantial savings on our utilities cost for last school year. Our goal is to attain a level of conservation competence that will eliminate the need to increase our energy budget and at the same time upgrade our infrastructure to accommodate the most technologically advanced systems that will move us into a carbon neutral position.

Please do your part in helping us to conserve energy where necessary. These efforts are as simple as tuning off the lights in your office or other unused space when you leave, and use the blue paper recycling bins as directed.

Energy Myth: Fluorescent lights should only be switched once or twice a day, to avoid power surges and drastically reduced lamp light.

Energy Fact: Global paper use has grown more than six-fold since 1950. One-fifth of all wood harvested in the world ends up in paper. It takes two to three and half tons of trees to make one ton of paper. Pulp and paper is the fifth largest industrial consumer of energy in the world, using as much power to produce a ton of product as the iron and steel industry. In some countries including the United States, paper accounts for nearly 40 percent of all municipal solid waste. Making paper uses more water per ton than any other product in the world. (Source: The Worldwatch Institute).                                

  - The Valencia Energy Team

Don’t Miss Out On Your Opportunity to Participate in Valencia’s Focus on the Workplace Program

We are currently accepting applications for Spring Term and Summer Term A 2008. Don’t miss out on your opportunity to participate in this unique program which allows you to work in an exciting business environment and see first hand what employers expect from Valencia’s college graduates. Learn how to improve the teaching and learning that takes place in your classroom through incorporating “real world” applications.

All full-time, tenure or tenure-track faculty, full-time counselors, advisors and professional staff are eligible to apply with your supervisor’s approval. Eligible faculty are released from two 3-credit hour classes to participate. Advisors, counselors and professional staff are released for 40-80 hours (one-two weeks) and can participate any time during the year.

The deadline to apply is October 31. For more information and to get an application, go to: valenciacc.edu/focus/ or call LeSena Jones at ext. 3344.

News from Procurement

After several months of using the new Banner finance software, we are beginning to understand the system and how it works.  More important, how to update/modify/change an existing document, because we all know that we live in a non-perfect world. 

A way to make changes easier down the road is if we start when creating the requisition.

By un-checking the Document Level Accounting box in INB Banner when creating a requisition, will allow us to add to the PO if necessary using a different FOAP.  It is strongly recommended to create all requisitions by un-checking this box for any changes that may occur once the requisition is a Purchase Order.

Surplused Copiers - if a copier has been sent to surplus, it has been removed from all service maintenance contracts, including toner cartridges and staples. Should a department pick up one of these surplused units, it is the responsibility of that department to maintain all service and supply calls. A purchase order must be generated prior to ordering. If you are not sure if your unit is covered under a maintenance agreement, please call extension 5532 for verification.

New Office Depot catalogs available - the new 2007-2008 Business Solutions Division catalog is now available. To receive your new BSD catalog, simply add the SKU 337-412 to your next order.

Leadership Valencia

Formation: A Little Lunch, A Little Literature, and A Lot of Lively Discussions. Bring your lunch and join us for lunch and literature. This is a one-hour relaxed discussion with colleagues around poetry or short prose chosen each meeting by one of the group. October 16, 1-2 p.m., East Campus, Room 8-105D, registration code: LFORM-3 OR October 30, 1-2 p.m., East Campus, Room 4-212B, registration code: LFORM-4.

Florida Retirement System (FRS) & the Deferred Retirement Option Program (DROP) - This first workshop provides an in-depth look at the FRS and DROP programs. Some of the topics will include your options under each one as well as how your retirement benefit is calculated and how your DROP money accumulates. Discussion will include the benefits that Valencia allows retirees to continue and the tax implications of your benefits. October 17, 2:30-4:30 p.m., CJI Campus, Auditorium, registration code: GFRS.

Review Board (IRB) Training, Part One - A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process. Part One will provide an overview of human research protection and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. Completion of this workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review. October 18, 9-11 a.m., East Campus, Room 3-113, registration code: PIRB1-4.

Institutional Review Board (IRB) Training, Part Two - A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process. Part Two will walk through the Valencia IRB application process through interactive discussions, including questions and discussion of examples. (Recommended pre-requisite: IRB Training Part One.) October 18, 11 a.m.-12 noon, East Campus, Room 3-113, registration code: PIRB2-4.

Valencia's Incentive Retirement Program & the 401a/403b/457 Plans - Discover the aspects of Valencia's own Incentive Retirement Program, Terminal Leave Payout, and the 401a/403b/457 plans and how they all work together to save you money. Tax implications will also be discussed. October 25, 9-11 a.m., CJI Campus, Auditorium, registration code: GRETIRE.

Social Security & Medicare - A representative from the Social Security Administration will discuss what to expect, and the procedures to follow, to enroll in Social Security and Medicare. A representative from Valencia's Human Resources will discuss the coordination of benefits between Medicare and the college's retiree health insurance. October 31, 1-3 p.m., CJI Campus, Auditorium, registration code: GSSM.

Register for all Leadership Valencia classes at http://www.valenciacc.edu/leadership/.

Kudos

History professor Charles Killinger was the guest of the Istituto Gaetano Salvemini in Torino, Italy where he presented a paper entitled "Salvemini, gli intellettuali americani, la politica americana." The meeting was the first in a year-long series celebrating the lives and careers of Italian victims of Fascist repression.

On the Move

Maritza Goodman has moved to the Institutional Technology offices, West Campus, SSB-121. Her telephone extension is the same (ext. 1626) but her mail code has changed to 4-12.

A Warm Welcome to These New Full-time Employees

Richard DeLaRosa, security officer, East Campus, mc 3-14, ext. 2000
Bradley Honious, managing director, Financial Aid Services, West Campus, mc 4-17, ext. 1458

A Fond Farewell and Best Wishes to These Retiring Full-time Employees

David Denny, Custodial Services, West Campus, retiring 11/30/07
Steve Norman, TV Video & Production, West Campus, retiring 1/2/08

VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

Regular Meeting, October 16, 2007 - 8:30 a.m., Room 2-219B, Osceola Campus, 1800 Denn John Lane, Kissimmee, Orlando, Florida

AGENDA                                            

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman
Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity
Pledge of Allegiance to the Flag
I.              Approval of Minutes – September 18, 2007, Regular Meeting
II.            Reports
                A.            Osceola Campus Update (Dr. Silvia Zapico, Provost)
                B.            Osceola Student Government Association Report (Mr. Luis Figueroa Osceola SGA President)
                C.            Fall Term Enrollment (Dr. Joyce Romano, Vice President, Student Affairs)
                D.            1st Quarter Financial Report (Mr. Keith Houck, Vice President Administrative Services)
                E.             Construction Report (Mr. Houck)
                F.             Internal Auditor Report (Ms. Undria Stalling, DBOT Internal Auditor)
                G.            Faculty Association Report (Ms. Rose Watson, President, Collegewide Faculty Association)
                H.            Valencia Foundation Report (Mr. Raymer Maguire, III, Trustee)
                I.              President’s Report (Dr. Sanford Shugart)
III.           New Business
                A.            Strategic Planning Goals 2008-2013
                B.            Student Fees Spring and Summer Terms, 2008 (Revised)
                C.            Line of Credit Resolution #07/08-03
                D.            Policy Amendments
                                - 6Hx28:04-10, Student, Faculty, and Staff Child Care Services
                                - 6Hx28:04-28, College Vehicles
                                - 6Hx28:04-32, Physical Plant Maintenance and Sanitation
                                - 6Hx28:06-00, Financial Records and Reports
                                - 6Hx28:06-05, Investment of Funds
                                - 6Hx28:06-11, Budget Amendments
                                - 6Hx28:06-15, Ticket Sales
                                - 6Hx28:11-02, Animals and Pets
                                - 6Hx28:11-03, Key Control
                                - 6Hx28:11-04, Lake Pamela – West Campus
                                - 6Hx28:11-11, Selecting Professional Services
                                - 6Hx28:11-12, Prequalification of Contractors for Educational Facilities Construction
                                - 6Hx28:11-13, Changes in Construction After Award of Contract
                E.             Policy Deletions
                                - 6Hx28:04-09, Mailing Process
                                - 6Hx28:04-15, Faculty and Staff Meetings
                                - 6Hx28:04-21, Printing and Duplicating Services
                                - 6Hx28:04-33, Food and Beverages in Classrooms
                                - 6Hx28:04-42, Economic Development Center
                                - 6Hx28:06-04, Petty Cash Fund
                                - 6Hx28:11-00, Floors, Walls, Ceilings, and Doors
                                - 6Hx28:11-01, Grounds
                                - 6Hx28:11-08, Windows
                                - 6Hx28:11-09, Request for Service or Maintenance
                                - 6Hx28:11-10, Employee Bulletin Board
                                - 6Hx28:11-14, Payments to Contractors During Construction
                F.             Valencia Emeriti
                G.            Direct Support Organizations (DSO) Audit Review Check List
                H.            Continuing Contract for Civil Engineering Consultant (Five-Year Renewable)
                I.              Continuing Contract for Mechanical and Electrical Engineering Consultant (Five Year Renewable)
                J.             Additions, Deletions or Modifications of Courses and Programs
                K.            Valencia Enterprise Courses and Fees
                L.             Human Resources Agenda
                M.           Submission of Grant Proposals
                N.            Property Deletion
IV.           Other Business