Vol. XXXVI, No. 32

August 27, 2007

This Week at Valencia

No meetings are posted on the Web calendar for this week

Effective September 1, the current green parking decals, both hang tags and stickers, will no longer be valid. Please follow the procedures below to get your new 2007 decal:

• Log in to your Atlas account and click on College Services
• Click on the Faculty Advisor Services link
• Scroll down to the bottom of the page and click on “Parking Permits”
• Click on the appropriate link and follow the drop down menus to complete your vehicle registration.
• Click “Submit” on each of the four pages and when prompted, print the last page.
• Bring the printed page, along with your vehicle registration and Valencia ID # to your campus Security office to pick up your new decal.

News from Procurement

The National Association of Educational Buyers (NAEB) reports a new scam being aimed at colleges. A company called MicroTech Solutions is calling area businesses, leaving a 1-8-6-6 number, and asking for the serial numbers and models of printers. If the company provides that information, MicroTech sends them printer equipment and an invoice. If you receive a call, do not share any information and contact Procurement.

Procurement has received reports from various departments indicating that suppliers using dubious business tactics are once again targeting Valencia. Departments may receive calls about:

• Renewal of orders that have never been placed by the department
• Invoices for goods never shipped
• Unbelievable discounts or special “deals”

To protect your department:

• Never give your Pcard number over the phone or in an email unless you’ve initiated the call/email.
• Do not give any information about your office equipment to unfamiliar suppliers.
• If someone calls you about the “renewal of a previous order,” ask them for the original purchase order number. If they produce a purchase order number, investigate the validity of the number.
• Do not authorize any shipment of supplies from a caller soliciting business over the phone.

Contact Procurement for assistance if you receive an invoice in the mail for an order you did not place or you receive a shipment of supplies which were never ordered.

Procurement Card FAQ:

Q: Who is eligible to receive a PCard?

A: All Valencia employees, excluding temporary and Grant funded, who routinely purchase for the college can be designated by their Budget Manager to apply for a Procurement Card. Each Procurement Card is uniquely assigned to an employee or authorized individual using Valencia funds and is tied to a specific funding source. Applications must have the Budget Managers approval (signature) on all forms.

Independent Contractor or Not?  The IRS is responsible for determining whether an individual who provides services to a business is an independent contractor or an employee. Although many independent contractor relationships begin at the request of the service provider, this is no guarantee the IRS will not challenge the classification.

An excellent article published in the Journal of Accountancy goes into further detail regarding the subject of Consultant vs. Employee. A copy of this article can be found on the Procurement Web site: http://valenciacc.edu/procurement/facultystaff_FAQs.asp

Latest Leadership Valencia Offerings

Real World Retirement Planning - This is not your parent's retirement. This session will expose you to retirement planning considerations including the changes in life expectancy, awareness of seven mistakes in making retirement plans such as 401(k) or 403(b).  Other considerations such as long-term health care, estate planning and inheritance taxes will be discussed as they pertain to your retirement planning. Bring your favorite beverage; a free box lunch will be served. Sponsored by American Association for Women in Community Colleges. August 30, 11:30 a.m.-1 p.m., West Campus, Room 6-202, registration code: GRWRP.

Banner Finance, INB, and Self Service Refresher Workshop - This workshop is designed for users who have previously completed a Banner INB or Self Service class, and currently use the new financial system. Bring your questions for an open discussion on how to maneuver around the system.Please choose from one of the following:

• September 6, 8:30-11 a.m., CJI Campus, room 228, registration code: TBR-1
• September 12, 1:30-4 p.m., Osceola Campus, room 3-330, registration code: TBR-2

Banner for Budget Managers - This workshop is designed for budget managers who are responsible for one or more departments and who want to be able to look up their budgets, personnel expenses and create budget transfers. September 6, 1-3 p.m., CJI Campus, Room 228, registration code: TBBM-1.

The New Microsoft Office 2007 Interface -This workshop will introduce attendees to the new Microsoft Office 2007 Ribbon interface, as well as exploring features such as the MS office button, contextual tabs, and SmartArt Graphics. Please choose from one of the following:

• September 6, 5-6 p.m., Osceola Campus, room 2-142, registration code: TNMOI-1
• September 11, 1-2 p.m., Osceola Campus, room 2-142, registration code: TNMOI-2
• September 12, 1-2 p.m., East Campus, room 4-133, registration code: TNMOI-3
• September 13, 1-2 p.m., West Campus room 6-326A, registration code: TNMOI-4

Banner Finance Self Service - This workshop is for first time Banner users: Learn to create a requisition, look up available funds, and create a budget transfer in this self service module through Atlas.INB Banner is NOT required prior to this workshop.Self Service is for the staff member who occasionally uses the Finance system for simple look ups. If you are just interested in looking up available funds or financial transactions, this is the class for you. September 12, 8:30-11:30 a.m., Osceola Campus, room 3-330, registration code: TFSS-1.

News from AAWCC

The American Association for Women in Community Colleges (AAWCC) was organized in 1973 as a council of the American Association for Community Colleges. The Valencia Chapter of AAWCC was founded in 1988, and was the first AAWCC chapter in the state of Florida.

AAWCC is committed to equity and excellence in education and employment for women in community, junior, and technical colleges. The organization provides professional development, leadership training, networking, and workforce excellence opportunities for students, faculty, and staff. An annual scholarship is available to female Valencia students.

Membership in Valencia’s chapter is only $25 per year and can be paid through payroll deduction. Visit http://www.valenciacc.edu/AAWCC for more information.

2008 Entertainment Books Now Available

Valencia’s Alumni Association is once again selling the Entertainment Book for only $25, with all proceeds going to scholarships.  Please take this opportunity to buy a book and try that restaurant you have been wanting to go to... And don’t forgot those Publix coupons ... bowling discounts ... oil change discounts ... there are too many to mention!

If you happen to be on West Campus you can stop by 4-103 and pick up your entertainment book. We take cash, checks and credit cards! All other campuses, please contact Theresa Gallagher at ext. 1745, mail code 4-23 or tgallagher@valenciacc.edu.  Thanks for your support.