Vol. XXXVI, No. 30

August 13, 2007

This Week at Valencia

Monday, August 13

Professional Staff Leadership Team mtg., CJI (time and room number not available)

Wednesday, August 15

College Operations Council, 9:15 a.m., West Campus, 6-202

New Faculty/Staff Parking Decals are Here

Effective September 1, the current green parking decals, both hang tags and stickers, will no longer be valid. Please follow the procedures below to get your new 2007 decal:

•  Log in to your Atlas account and click on College Services

•  Click on the Faculty Advisor Services link

•  Scroll down to the bottom of the page and click on "Parking Permits"

•  Click on the appropriate link and follow the drop down menus to complete your vehicle registration.

•  Click "Submit" on each page (4 pages) and when prompted, print the last page.

•  Bring the printed page, along with your vehicle registration and Valencia ID # to your campus Security office to pick up your new decal.

Human Resource News

All employees should immediately begin using Banner employee identification numbers, also known as VID numbers, on all forms and correspondence sent to Human Resources and Payroll. The old Oracle employee ID number is no longer valid. Banner ID numbers are printed on every pay check and/or direct deposit stub. Employees may also view their VID number by logging into Atlas and clicking the "Show VID" link.

Banner ID numbers are generated for new employees when they are hired and/or when they are entered into a class schedule as an instructor. Human Resources will e-mail the supervisor and provide the VID number for new employees when they are first set up in Banner. The supervisor should then make the new employee aware of his/her VID number.

2008 Entertainment Books Now Available

Valencia 's Alumni Association is once again selling the Entertainment Book for only $25, with all proceeds going to scholarships. Please take this opportunity to buy a book and try that restaurant you've been wanting to go to... And don't forgot those Publix coupons ... bowling discounts ... oil change discounts ... there are too many to mention!

If you happen to be on West Campus you can stop by 4-103 and pick up your entertainment book. We take cash, checks and credit cards! All other campuses, please contact Theresa Gallagher at ext. 1745, mail code 4-23 or tgallagher@valenciacc.edu . Thanks for your support.

News from Procurement

Account Codes - A list of account codes (formally called general ledger codes) and descriptions for what they should be used for can be found by going to the Valencia Web site and clicking on the Faculty & Staff tab, then under Employee Resources click on the Chart of Accounts.

Institutional Memberships - When paying for institutional memberships, using your P-Card or when creating a Banner requisition, be sure to use account 645020.

Office Depot Catalogs - The new 2007/2008 Office Depot catalogs are in! You can order your new catalog, free of charge, on your next office supply order by adding item number 337300.

Procurement Cardholders - Did you know that you have resources at your fingertips to conveniently check your P-Card's current available balance?

•  Calling the JPMorgan Chase Cardmember Service's "800" number found on the back of your credit card.

•  Running Payment's Cardholder Status report (step-by-step instructions for running this report can be found at the back of your manual.)

Give it a try; it's fast and easy!

News from Accounts Payable

Check requests are only used for employee advances and reimbursements, SPD reimbursements and student stipends. All other requests should be made using a Banner requisition or the P-Card. The check request requires a signature from the budget manager. The budget manager cannot be the same person as the requestor, nor can the requestor sign for the manager.

Airline purchases can be made with a P-Card. Prior approval from your supervisor/budget manager is necessary before booking a flight. All receipts must be attached to the Per Diem and Other than Local Mileage Voucher form.

For contract agreements to be paid, the contractor may submit an invoice referencing the purchase order number assigned to the contract. If the contractor cannot produce an invoice, Accounts Payable has created a Certification of Services template that may be used by the requestor and is posted on the Accounts Payable website at http://www. valenciaccedu/accountspayable/ forms.cfm. Please note that payment will be made to the contractor upon satisfactory completion of the services.

Updated forms are posted on the accounts payable website at http://www.valenciacc.edu/accounts payable/forms.cfm or under Valencia Forms.

Helpful BANNER Tip: To find out if a vendor has been paid, please use FAIVNDH, and query on the vendor invoice number. To find out if a purchase order has been created, please use FOIDOCH, and enter the requisition number.

Voices of Valencia News

Ever dreamed of singing in Disney's Epcot Candlelight Processional? Have you ever sung in the Epcot Candlelight Chorus and wanted to do so again? Now is your chance. The Voices of Valencia, under the direction of James Jones, has performed at Epcot for the past seven years. For the first time ever, this most spectacular event is being opened to all students, faculty and staff (both part-time and full-time) at Valencia .

All the information, including rehearsal dates, can be found on the website at www.voicesof valencia.com. Click on Voices of Valencia and the information is at the bottom of the page. The only cost involved is for your music/CD and the cost of the bus trip itself. All you have to do is show up at the first rehearsal.

For more information please contact Mr. Jones at vov@rightnote.com. See you on the risers!

Welcome New Full-Time Employees

Adria Murray , technical document specialist, Registrar's Office, West, SSB-106, mc 4-8, ext. 1108

Darby Turnipseed , program support specialist, Conferencing Services, DTC, 108G, mc DTC-1, Ext. 3219

Radu Bunea , instructional assistant, sr., Electronics Engineering, West, 9-209, mc 4-41, ext. 1964

Natalie Ferenc , coordinator, Special Events, College & Community Relations, DTC, 200D, mc DTC-2, ext. 3133

Kudos

Donna Carver participated in a Web 2.0 panel discussion at the FACC Learning Resources Commission Spring Conference held June 1 at the Seminole campus of St Petersburg College . Her presentation was on the use of wikis and RSS feeds to share information with students and colleagues

M. B. McLatchey , professor of Humanities, East Campus, has been awarded the 2007 Editors Prize from The Spoon River Poetry Review for her poem "The Rape of Chrysippus". Her poem will be featured in the Fall 2007 edition of The Spoon River Poetry Review .

Thank you

On Friday, July 13 my beloved mother passed away after battling with cancer since January, 2007. At times it was extremely difficult for me to maintain a balance between taking care of a seriously ill mother and meeting the demands of a competent workplace.

I had the opportunity to participate in the Circles of Belonging Diversity Training, (one day before my mother's demise), where I had learned Valencia Community College 's Platinum rule, "Treat others the way they want to be treated." I am truly blessed to have experienced at Valencia Community College , not only, the commonly used golden rule of "Do unto others as you would like others to do unto you but more important, also the platinum rule, "Treat others the way they want to be treated".

I would like to take this opportunity to thank you all and my colleagues and staff from the department of Social Sciences and Physical Education, and especially my Dean, for his kind support during these difficult times of my mother's illness. Thank you for the hugs e-mails and cards too. True, Valencia Community College is a place where "You will be treated as you want to be treated"! God Bless Valencia !

  - Yasmeen Qadri, education coordinator, Social Sciences & Physical Education, East

Please see the back page for the full agenda

for this year's Academic Assembly
Full-time Faculty and Professional Staff - Save the Date

Academic Assembly will be held Wednesday, August 22 on East Campus. This important gathering will provide an opportunity to celebrate the achievements of colleagues, commemorate Valencia 's 40th anniversary, and take a fresh look together at our progress as a college.

A light continental breakfast will be served in the Cafeteria from 8-8:30 a.m. The program will begin promptly at 8:30 a.m. in the Performing Arts Center. Please wear your employee nametag. If you do not have one, there will be nametags available as you enter the cafeteria.

The following is a schedule of the morning's activities:

  8:00 a.m. - CONTINENTAL BREAKFAST (Building 5, Cafeteria)

  8:30 a.m. - PROGRAM (Performing Arts Center )

    Welcome and Introductions

      Sanford C. Shugart,

        President, Valencia Community College , District Board of Trustees

    Recognition of 2007-2008 Governance Council Chairs

        Sanford Shugart

    Recognition of 2007-2008 Endowed Chair Recipients

        Geraldine Gallagher,

        President & CEO, Valencia Foundation

    Recognition of 2007 Newly Tenured Faculty

        Rose Watson,

        President, Faculty Association

    Recognition of 2007-2008 Sabbatical Recipients

      Rose Watson

    Recognition of 2007 NISOD Excellence Award Recipients

        Rose Watson

    Recognition of 2006-2007 Advanced Degrees Conferred

        Rose Watson   

  9:30 a.m. - FACULTY ADDRESS

        Rose Watson   

        Kaye Walter,

        Executive Vice President and Chief Learning officer   

  10:00 a.m. - BREAK

  10:15 a.m. - PRESIDENT'S ADDRESS

        Sanford Shugart

  11:05 a.m. - Q&A

      Sanford Shugart

  11:30 a.m.   - ADJOURN