Vol. XXXVI, No. 29

August 6, 2007

This Week at Valencia

No meetings are listed on the Web calendar for this week.

(If you would like a meeting or event listed in this section and it is not on any of the Valencia Web calendars send an email to Mary Jane Jones, mjjones@valenciacc.edu. )

New Marketing Campaign Tied to Increase in Applications

The earliest indicator of the success of the new marketing campaign, which launched on July 9, is the number of applications received for admission. For the upcoming fall term, applications were up by 6% in June when compared to last year and in July, they were up a record 24%! Special thanks to the Marketing Advisory Committee members who had worked with the Marketing & Media Relations department in the development of the campaign. If you haven't had a chance to see the new website and ads, visit www.educationisin.com.

News from Accounts Payable

Check requests are only used for employee advances and reimbursements; SPD reimbursements; and student stipends. All other requests should be made using a Banner requisition or the P-Card. The check request requires a signature from the budget manager. The budget manager cannot be the same person as the requestor, nor can the requestor sign for the manager.

Airline purchases can be made with a P-Card. Prior approval from your supervisor/budget manager is necessary before booking a flight. All receipts must be attached to the Per Diem and Other than Local Mileage Voucher form.

For contract agreements to be paid, the contractor may submit an invoice referencing the purchase order number assigned to the contract. If the contractor cannot produce an invoice, Accounts Payable has created a Certification of Services template that may be used by the requestor and is posted on the Accounts Payable website at http://www. valenciaccedu/accountspayable/forms.cfm. Please note that payment will be made to the contractor upon satisfactory completion of the services.

Updated forms are posted on the accounts payable website at http://www.valenciacc. edu/accountspayable/forms.cfm or under Valencia Forms.

Helpful BANNER Tip: To find out if a vendor has been paid, please use FAIVNDH, and query on the vendor invoice number. To find out if a purchase order has been created, please use FOIDOCH, and enter the requisition number.

Open House with Procurement

You are invited to join the Procurement Team for an Open House Question and Answer Day at your campus. Drop by anytime during 8 a.m.-4 p.m. for a visit. Scheduled days at the campuses are as follows:

•  Osceola Campus, 3-330, August 6
•  West Campus, 14-100A, August 9
•  East Campus, 3-113, August 13
•  Winter Park Campus, Rm. 226, August 14
•  CJI Campus, Rm. 141, August 16
•  Sand Lake Center , 2-120, August 31

A Special Leadership Valencia Workshop

Dr. Shugart will be presenting a Leadership Valencia workshop titled, Authentic Service: The Challenges & Gifts of the Postmodern Student on August 9, 2-4:30 p.m., East Campus, Room 6-217. To register, visit online at http://valencia.cc.fl.us/leader ship/regstr with registration code: GWWP-1.

Interested in submitting a workshop proposal for Learning Day? Visit www.valenciacc.edu/learningday/planningform.asp.

Banner Training for the Fall Session - Register Today

Banner Finance, INB, and Self Service Refresher Workshop - This workshop is designed for users who have previously completed a Banner INB or Self Service class, and currently use the new financial system.  Bring your questions for an open discussion on how to maneuver around the system. Please choose from one of the following:

•  September 6, 8:30-11 a.m., CJI Campus, Room 228, registration code: TBR-1
•  September 12, 1:30-4 p.m., Osceola Campus, Room 3-330, registration code: TBR-2
•  September 18, 1:30-4 p.m., Sand Lake Center , Room 2-110, registration code: TBR-3
•  October 4, 8:30-11 a.m., Winter Park Campus, Room 134, registration code: TBR-4
•  October 12, 1-3:30 p.m., West Campus, Room 6-221, registration code: TBR-5

Banner for Budget Managers - This workshop is designed for budget managers who are responsible for one or more departments. This class is for high level management who want to be able to look up their budgets, personnel expenses, and create budget transfers. September 6, 1-3 p.m., CJI Campus, Room 228, registration code: TBBM-1.

Banner Finance Self Service - This workshop is for first time Banner users. Create a requisition, a budget transfer, and look up available funds in this self-service module through Atlas. INB Banner is NOT required prior to this workshop. Self Service is for the staff member who occasionally uses the finance system for simple look-ups. If you are just interested in looking up available funds or financial transactions, this is the class for you. Please choose from one of the following:

•  September 12, 8:30-11:30 a.m., Osceola Campus, Room 3-330, registration code: TFSS-1
•  October 4, 1-4 p.m., Winter Park Campus, Room 134, registration code: TFSS-2

Banner Finance Internet Native Banner (INB) - This workshop is for first time users. Learn to create requisitions, look up your budget, query on requisitions, purchase orders, expenses, etc. This class is designed for the staff member who is responsible for the financial needs of the department and must query on all aspects regarding their budget. Choose from one of the following:

•  September 18, 8 a.m.-12 noon, Sand Lake Center , Room 2-110, registration code: TINB-1
•  October 12, 8 a.m.-12 noon, West Campus, Room 6-221, registration code: TINB-2

To register please go to http://valencia.cc.fl.us/ leadership/regstr and enter the registration code for the class you wish to enroll in.

A Warm Welcome to New Full-time Employee.

Roger Corriveau , assistant to the Provost, East Campus, Bldg. 3, Rm. 108H, mc 3-1, ext. 2398

A Fond Farewell and Best Wishes to Retirees.

Nora Woodard , professor, Reading, East, retired 7/31/07

Jeanne Mauzy , professor, English, West, retired 8/2/07

Marie McClendon , professor, Mathematics, Winter Park , retired 8/2/07

Thank You

Thank you for the flowers, the cards, the e-mails and the hugs. I didn't know how much it meant until I was on the receiving end. Your condolences are most appreciated.

- Lamar Powers

Full-time Faculty and Professional Staff - Save the Date

Academic Assembly will be held Wednesday, August 22 on East Campus. This important gathering will provide an opportunity to celebrate the achievements of colleagues, commemorate Valencia 's 40th anniversary, and take a fresh look together at our progress as a college.

A light continental breakfast will be served in the Cafeteria from 8-8:30 a.m. The program will begin promptly at 8:30 a.m. in the Performing Arts Center. Please wear your employee nametag. If you do not have one, there will be nametags available as you enter the cafeteria.

The following is a schedule of the morning's activities:

8:00 a.m. - CONTINENTAL BREAKFAST (Building 5,   Cafeteria)

8:30 a.m. - PROGRAM (Performing Arts Center )

•  Welcome and Introductions

Sanford C. Shugart,
President, Valencia Community College, District Board of Trustees

•  Recognition of 2007-2008 Governance Council Chairs

Sanford Shugart

•  Recognition of 2007-2008 Endowed Chair Recipients

Geraldine Gallagher,
President & CEO, Valencia Foundation

•  Recognition of 2007 Newly Tenured Faculty

Rose Watson,
President, Faculty Association

•  Recognition of 2007-2008 Sabbatical Recipients

Rose Watson

•  Recognition of 2007 NISOD Excellence Award Recipients

Rose Watson

•  Recognition of 2006-2007 Advanced Degrees Conferred

Rose Watson   

9:30 a.m. - FACULTY ADDRESS

Rose Watson   
Kaye Walter,
Executive Vice President and Chief Learning officer   

10:00 a.m. - BREAK

10:15 a.m.   - PRESIDENT'S ADDRESS

Sanford Shugart

11:05 a.m.    - Q&A

Sanford Shugart

11:30 a.m.   - ADJOURN