Vol. XXXVI, No. 23

June 25, 2007

This Week at Valencia

No meetings are scheduled for this week on the Collegewide Meetings and Notices Calendar

District Board of Trustees Meeting Summary

Reports

West Campus - Dr. Jared Graber, acting provost of the West Campus, introduced a presentation by Dr. Lisa Armour, West Campus dean of mathematics, on the mathematics curriculum and open lab concept, which Dr. Graber described as being both innovative and productive and which has elicited interest from other college as a model program. Dr. Armour said that in the last few years the college had invested resources in the campus' math support services for students and she called on Brian Macon and Russell Takashima, mathematics professors, to inform the board on the enhanced tutoring program, math manipulatives lab and developmental mathematics.

West Student Government Association Report - T.J. Cole, West SGA president, gave the board a brief presentation on the goals of the West Campus Student Government Association, which include instilling a sense of pride and school spirit among the student body at Valencia, which he felt was lacking.

Strategic Indicators Report - Dr. Kaye Walter, executive vice president and chief learning officer, introduced Jeff Cornett, director, Institutional Research, who presented selected trends and state comparisons from the college's annual Strategic Indicators report. The report includes year-over-year FTE enrollment, which rose 3.4% for 2006-07, and the conversion rate of high school applicants to enrollments. The college has recently seen a large increase in applications of almost 13%, with 58% of those converted to enrolled students.

Strategic Planning Update - Susan Kelley, vice president for Institutional Advancement and co-chair of the College Planning Council, presented an update on the development of a strategic plan for 2008-2013. She said that the planning process was proceeding successfully according to schedule, with a group headed by David Rogers, English professor, charged with drafting statements on the college's vision, values and mission, and another group headed by Ms. Kelley working on goals and objectives. The Strategic Plan is scheduled for completion in September when it will be presented to the board for review.

Business Process Improvement - Tuition Installment Plan - Keith Houck, vice president, Administrative Services, gave a report on the Tuition Installment Plan or TIPs, which is administered by a third-party provider to help students manage their educational expenses. Mr. Houck said that 12 percent of Valencia students take advantage of the interest-free payment plan, which has helped students make deferred payments on about $7.5 million dollars in fees for courses and books.

Construction Report - Mr. Houck reported that in spite of the governor's recent vetoes of PECO dollars that the college was seeking for new building construction, the college will move ahead with the planning phase for Building 10 and the UCF joint-use facility. He said the college did receive funding for the so-called "signature building" (Module 8), also on West Campus. Hunton Brady Architects will provide a new schematic floor plan for that building, which will include approximately 5,000 square feet more than the previous plan. When finished, the building will include a true commercial kitchen, an executive dining room, and a separate area for an architectural design studio. A revised project schedule will be developed in the next few weeks, with a targeted start date of December for construction to get underway.

Faculty Council Report - Rose Watson, Collegewide Faculty Council president, reported that the council was circulating a draft of the Alternative Delivery Standards Strategic Plan and reviewing current withdrawal policies.

Foundation Report - Valencia Trustee Raymer Maguire reported that the Valencia Foundation's capital campaign will conclude on June 30, 2008. He invited the board to a breakfast on Oct. 10 where CNL Financial Group Chairman and Chief Executive Officer James Seneff, Jr. will announce a major gift to the college's campaign. He also said that the Foundation was buying $100,000 in expired Take Stock in Children contracts, and gave a brief explanation of the program.

President's Report - Valencia President Sanford Shugart reported that he and members of the board and staff had had a positive meeting with Florida 's Lieutenant Governor Jeff Kottkamp just over a week ago. He said that while current state funding may present challenges in this year's budget, we are on board with the governor's principle-based decision to minimize the tuition burden on students. Regarding facilities, the president said that even with the two vetoes, Valencia had the second best PECO year in the history of the college. Dr. Shugart announced that Maria Grulich, executive director, Osceola County Economic Development Commission, will join the board to replace Jose Hoyos, who is stepping down. The president concluded his remarks with a discussion of the college's efforts to bring Take Stock in Children to Orange County .

New Business

Motion to Suspend Policy 6Hx28:01-05 Regarding Date of Organization Meeting - The board approved the motion to suspend the policy, effectively allowing them to go forward with their elections this month versus in July.

Annual Operating Budget, Salary Plan and Unexpended Plant Budget FY 2007-2008 - Mr. Houck began his presentation by reviewing design principles and priorities that applied to the budget's development. The list of priorities guiding this year's budget include compensation to attract and retain high-quality staff and faculty, maintaining a quality learning environment, supporting the enrollment plan, and supporting initiatives designed to reduce performance gaps in student achievement. He said that the college anticipates $121,404,285 in projected revenues for the 2007-2008 fiscal year compared to $116,790,628 in the previous year. This includes revenues generated by a 4.26% increase in state funding, and an increase in student fees generated, not by a tuition increase, but by a 4.5% projected increase in student enrollment (FTE). Mr. Houck said a larger portion of revenue dollars were going to salaries this year, with a 1.6% to 17.7% increase for faculty compensation based on the adopted Faculty Compensation Plan. In addition, nine new tenure-track faculty positions will be added, and ten 4-month faculty positions would be converted to 8-month contracts. Full-time personnel will receive up to a 4% pay increase, depending on whether they're approaching the maximum in their pay range. While the budget will include increased funding to support additional part-time instruction needs, there would be no compensation increases for adjuncts or other part-time employees. Valencia 's Board of Trustees approved the annual operating budget as presented.

Consent Agenda

Approved under a consent agenda were the delinquent account write-offs; the Florida Equity Act Report; Downtown Center lease; Osceola Campus land lease; Budget Amendment Request; Resolution Certifying the Valencia Community College Foundation as a Direct Support Organization, 2006-2007 Annual Fire Safety, Casualty Safety and Sanitation Inspection; additions, deletions or modifications of courses and programs; Valencia Enterprises courses and fees; Human Resources agenda; submission of grant proposals and property deletion.

The board adjourned its regular meeting.

Organizational Meeting

Election of Chairman and Vice Chairman - Dr. Bill Mullowney, college counsel, called the meeting to order. Nominations were heard for Larry Slocum to continue to serve as chairman and Lew Oliver to continue to serve as vice chairman. These nominations were confirmed in a unanimous vote.

Schedule of Regular Meetings - The board accepted the following schedule of regular meetings for the 2007/2008 academic year: July 17, September 18, October 16, December 18, February 19, April 15, May 20, June 17 and July 15.

Election of Representative to the Foundation Board of Directors - The board nominated and unanimously approved Raymer Maguire, Jr. as the board's representative to the Valencia Foundation Board of Directors. Having no other business, the organizational meeting was adjourned.

News from Procurement

Procurement card fiscal year-end information: In an effort to ensure a seamless transition from Oracle to Banner, a cutoff date of June 29 has been established for all P-Card transactions. Transactions with a PaymentNet post date of June 29 or earlier will be charged to the current fiscal year's budget. If a P-Card transaction posts to PaymentNet after June 29, it will have to be expensed to the new fiscal year's budget (0708) due to the software conversion. Should you have any questions regarding this matter please contact Kacy Weekes at ext. 1974.

New procedures for check requests: Beginning July 1, the paper general requisition form, found on Atlas under the Valencia Form Generator, will have a new name, "check request." This form will only be used for employee reimbursements, SPD requests and student stipends. The new check request form does NOT require Procurement approval.

Consultants will require purchase orders generated via a Banner requisition with a signed consultant agreement for processing. The new consultant agreement form can also be found on Atlas under the Valencia forms generator.

Orlando Police Officers or other security personnel will be processed using a Banner purchase order. Time sheets will be used as invoices and sent to Accounts Payable for a check. Consultant agreements are not necessary for these types of security personnel. You can utilize the template for requisitions in the Banner Self Service module for easy repetitive access.

Memberships should be paid by P-Card. If the organization does not accept MasterCard, then a purchase order may be generated.

Orders for the Bookstore should go directly to the Bookstore. The P-Card is accepted at all Bookstore locations.

All SPD check requests should be sent to the SPD office at MC 3-33. SPD staff will then forward the paperwork to Accounts Payable for payment.

Check requests for travel or student stipends should be mailed directly to Accounts Payable at DTC-3. The VID number is required on all check requests.

Any invoice from a vendor without a purchase order will be directed to the Procurement Office for review. Our terms and conditions require that purchase order numbers be included on all invoices. We will follow up with the supplier and requestor if needed.

On the Move

East Campus Math Department is now located in building 7, room142. The extensions and mailcode are all still the same.

Learning Day

Interested in submitting a workshop proposal for Learning Day?  
Visit online at: www.valenciacc.edu/learningday/planningform.asp  

Upcoming Leadership Valencia Workshops

Basic Banner, Banner Finance Self Service, and Banner for Budget Management - Please check online at the Leadership Valencia Web site for availability prior to registering.

American Sign Language Survival Skills: Surviving as an EARthling in a Deaf World - Would you like to be more comfortable interacting with someone who is deaf?  This session will provide basic American Sign Language survival signs and techniques to communicate effectively. June 26, 1-2:30 p.m., East Campus, Room 3-113, registration code: PASL4

Disability Etiquette - Learn the answers to common disability etiquette questions. Should you offer to open the door for a person using a wheelchair? Is it ever okay to pet a service dog? How should you communicate with a student who has a hearing or vision impairment? When should you refer a student with a disability to the Office for Students with Disabilities? June 27, 1-2:30 p.m., East Campus, Room 5-112, registration code: LDE3

Contribute Workshop - Adobe® Contribute® enables content authors to quickly and easily update existing Valencia Web sites while maintaining site integrity of Valencia 's design principles. You will be provided with information to quickly edit specific department Web sites. No technical expertise required. June 28, 1-3 p.m., West Campus, Room 6-220, registration code: TCW

Choosing the Right Insurance for Every Stage of Your Life - Insurance is a financial tool that shifts the cost of unexpected expenses from the individual to a third party. Learn about proper coverage for your specific needs through an unbiased discussion of the insurance process. Bring your favorite beverage; a free box lunch will be served. Sponsored by the American Association for Women in Community Colleges. July 5, 11:30 a.m.-1 p.m., Winter Park Campus, Rooms 225-226, registration code: GCRI

Circles of Belonging - Ever wonder what makes a person tick? Individual experiences play a huge part in shaping the way we interact with others and view the world around us. This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships. Through discovery and discussion, learn more about yourself and the people around you. Participants will leave the session with an increased understanding and appreciation for similarities and differences. July 12, 9 a.m.-3:30 p.m., CJI Auditorium, Room 100, registration code: PCOB3

Office Management, Part 3: Stuff Nobody Ever Told Me - This conversation style session will provide an opportunity for attendees to receive hints and tips for honing office career skills. Topics covered will include: the unspoken office protocol; personal responsibility; boomerang effect; professional image; and underestimating water cooler talk. Sponsored by the Career Staff Council. July 12, 2-4:30 p.m., East Campus, Room 3-113, registration code: POM3

New Microsoft Office 2007 Interface -This workshop will introduce attendees to the new Microsoft Office 2007 Ribbon interface, as well as exploring features such as the MS office button, contextual tabs, and SmartArt Graphics. July 16, 10 a.m.-12 noon, Osceola Campus, Room 2-142, registration code: TNMOI-4

Phone Mail Etiquette - This session will focus on utilizing and maximizing your Nortel phone for greater service. Learn tips on phone etiquette, with ideas on how phone features can assist you in your everyday job functions! Sponsored by the Career Staff Council. July 18, 2-5 p.m., Winter Park Campus, Room 115, registration code: TNMOI-4

To register for any of the workshops visit http://valencia.cc.fl.us/leadership.

Important Human Resource Information For all 10-Month Faculty

There are 26 pay periods in the academic year 2007-2008. All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months. Once the first payroll for the academic year is processed, this option cannot be changed until the next academic year .

Human Resources has revised the way we communicate the opportunity for faculty to change their salary payment option for the coming academic year. We will post a notice, similar to this one, in the Bulletin but faculty will no longer receive a mailing at their home address regarding this subject. This change will improve efficiency, save postage and trees, and reduce the number of unsolicited offerings received by mail.

All 10-month faculty will continue to have the June/July window to revise their salary payment option for the coming academic year. Faculty who wish to make a change will be required to complete a form, available online at the HR Web site, and submit it to Human Resources no later than July 31. Changes are then effective for the first payday in the new academic year.

Please contact Vicki Nelson at ext.8031 if you have any questions.

Kudos

Wendi Dew , respiratory care clinical coordinator and manager for the development of Valencia 's new Polysomnography (Sleep Study) Advanced Technical Certificate curriculum, presented at the Orange Grove Digital Repository workshop hosted by Central Florida Community College . Wendi discussed the concept of the Employ Florida Banner Center for Health Sciences and presented three of the courses designed for the on-line Polysomnography curriculum that will be offered to students beginning this fall. Cathy Alfano, manager of the Orange Grove Digital Repository commented, "Your team's work was not only an excellent example of the kind of engaging, active digital resources that we hope to capture in the repository, but a fabulous plug for the whole concept of reusability."

Thank you

Dear Colleagues: I would like to thank you for your support and understanding during the recent death of my father. The e-mails, cards, and visits have made this loss much easier to bear. Thanks to everyone for your caring and love.

      Ellen Hart