Vol. XXXVI, No. 17

May 14, 2007

This Week at Valencia

Monday, May 14

Student Affairs Leadership Team, 10 a.m., Osceola Campus, 3-319H

Tuesday, May 15

District Board of Trustees, 8:30 a.m., DTC, Room 106

District Board of Trustees Budget Workshop, 10:30 a.m., DTC, Room 106

Wednesday, May 16

College Operations Council, 9:15 a.m., DTC, Room 106

Thursday, May 17

Collegewide Staff Council, 11:30 a.m., Louie & Marie's Restaurant. Faculty Council, 2:30 p.m., West Campus 6-202

The Tech Prep Educators-In-Industry Institute is a great way to explore current industry trends by visiting top employers in the Central Florida area. It also provides great networking opportunities and to form long-lasting professional associations with teachers, administrators and counselors from Orange and Osceola district schools and Valencia . Over 800 educators have participated in the institute since Tech Prep began this program in 1992.

The institutes are four days in length. The first 3 ½ days are spent visiting seven businesses in key industry areas. The final afternoon is spent in a workshop to discuss what was learned and how we can integrate our experience into our teaching or interactions with students. Two institutes will be held in June.

• Institute 1: June 4, 5, 6, 7
• Institute 2: June 11, 12, 13, 14

Limited space is available. Email bandrews@valenciacc.edu for information or to sign-up.

News from Procurement

The end is coming.year-end, that is. Avoid the craziness now and run your VCC encumbrance detail report in Oracle. This will let you know if you have any outstanding purchase orders. If you need any purchase orders closed, please send an e-mail to Valenciaprocurement@valenciacc.edu so we can release your funds.

Banner finance training is now available through Leadership Valencia. Classes begin May 31 and continue thru July 18. Additional training will resume in September after the fall session starts. To view classes being offered, please go to the Leadership Valencia Web site at: http://www.valenciacc.edu/leadership/courses.cfm?cat=T

General operating fund 1 expenditures-these funds are considered 'state' funds and expenses should be limited to educational or administrative expenses. We are required by statute and rule to apply a fiduciary responsibility over the expenditure of tax payer funds. Except for some promotion and public relations accounts, these funds CANNOT be used for food, beverages, coffee or coffee supplies, entertainment, departmental social functions, holiday decorations for the office, office decorations for the office, employee awards, gifts or recognitions, party supplies, personal items or cleaning supplies.

Procurement card users, as we approach the end of the 0607 fiscal year it is important that your budget(s) are checked and funds are verified prior to proceeding with your PCard purchases to avoid any delays with the weekly download to Oracle at this crucial time. The cut-off date for transactions to be applied to the 0607 budget is June 29 so please allow sufficient time when making upcoming purchases for them to post to PaymentNet by that date.

Upcoming Leadership Valencia Classes

Disability 101: Student Learning and Accommodations - Have you ever wondered about disability issues? What different disabilities may challenge a student's learning? What are your rights and responsibilities concerning students with disabilities? Join us to learn how the Office for Students with Disabilities (OSD) addresses these concerns and more. May 15, 1-2:30 p.m., West Campus, room HSB-120, registration code: LD101-1.

Osteoporosis Prevention - The statistics regarding Osteoporosis are alarming. Twenty eight million Americans have Osteoporosis with 80 percent listed as women.  The count is projected to reach 41 million by the year 2015 unless steps are taken to prevent this disease.  Families Building Strong Bones helps parents understand the importance of developing strong healthy bones in children, as well as protecting their own bones. Join us to find out what you can do to reduce your risk. This program is sponsored by Valencia Wellness: A Healthy Move Forward. Choose from one of the following:

• May 15, 2-4 p.m., East Campus, room 3-113, registration code: GOP1.
• May 17, 2-4 p.m., West Campus, room HSB-211, registration code: GOP2.
• May 22, 2-4 p.m., Osceola Campus, room 3-239, registration code: GOP3.

Forging Your Financial Future - This presentation focuses on the basis of personal financial planning, including organizing your records, developing your goals and setting priorities, to assessing your resources, and tactics to achieve your personal financial goals.  A checklist for scheduling action and monitoring results will be provided.  Bring your favorite beverage; a free box lunch will be served. Sponsored by American Association for Women in Community Colleges. May 17, 11:30 a.m.-1 p.m., East Campus, room 5-112, registration code: GFYFF

Distracted Driving: Expect the Unexpected - Attend this informative workshop to learn how to become a defensive driver. This session will sharpen your skills and hone awareness for this common activity while preparing you for the upcoming summer rainy season. May 23, 2-3 p.m., West Campus, room HSB-211, registration code: GDRIVE.

Institutional Review Board Process - A workshop to train faculty and staff in the college's new institutional review board (IRB) process. Choose from one of the following:

• May 25, 9 a.m.-12 noon, East Campus, room 5-112, registration code: PIRBP-1.
• June 1, 9 a.m.-12 noon, West Campus, room 6-202, registration code: PIRBP-2

To register for all Leadership Valencia classes please go to http://valenciacc.edu/leadership/

Important Human Resource Information For all 10-Month Faculty

There are 26 pay periods in the academic year 2007-2008. All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months. Once the first payroll for the academic year is processed, this option cannot be changed until the next academic year .

Human Resources has revised the way we communicate the opportunity for faculty to change their salary payment option for the coming academic year. We will post a notice, similar this one, in the Bulletin but faculty will no longer receive a mailing at their home address regarding this subject. This change will improve efficiency, save postage and trees, and reduce the number of unsolicited offerings received by mail.

All 10-month faculty will continue to have the June/July window to revise their salary payment option for the coming academic year. Faculty who wish to make a change will be required to complete a form, available online at the HR Web site, and submit it to Human Resources no later than July 31. Changes are then effective for the first payday in the new academic year.

Please contact Vicki Nelson at ext.8031 if you have any questions.

VALENCIA COMMUNITY COLLEGE  DISTRICT BOARD OF TRUSTEES Orlando , Florida

Regular Meeting   Room 106, Downtown Center

May 15, 2007 - 8:30 a.m.   AGENDA   190 South Orange Avenue, Orlando

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order - Board Chairman

Invocation - Dr. Kaye Walter, Executive Vice President, Chief Learning Officer

Pledge of Allegiance to the Flag

Recognition:   Brain Bowl Coaches, Chris Borglum, Boris Nguyen, Lois McNamara; Red Team , #1 in the nation, Taz Zifos, Jaclyn Constantine, Carrie Nieroda-Kraus, Mark Prather; Black Team , #3 in the nation, Lane Silberstein, Ian Mackenzie, Tristan Byars

Tom Byrnes, professor, Political Science and outgoing faculty association president; Rose Watson, professor, English and incoming faculty association president; Michael Shugg, professor, Theater and Entertainment Technology and faculty association president elect

Julia Ribley, counselor (retiring)

I.   Approval of Minutes - April 17, 2007, Regular Meeting

II.   Reports

A.   Valencia Enterprises ( Joe Battista, chief operating officer, Valencia Enterprises; Paul Minerd, executive vice president of Sales and Operations, ProSource; Carolyn McMorran, senior performance consultant, Valencia Enterprises )

B.   Strategic Planning Update (Susan Kelley, vice president, Institutional Advancement)

C.   Quarterly Financial Indicators (Keith Houck, vice president, Administrative Services)

D.   Kirkman Property Briefing (Keith Houck)

E.   Construction (Keith Houck)

F.    Internal Auditors Report (Undria Stalling, board internal auditor)

G.   Faculty Association Report (Tom Byrnes, president, Collegewide Faculty Association)

H.   Valencia Foundation Report (Raymer Maguire, III, trustee, DBOT)

I.   President's Report (Dr. Sanford Shugart)
The New York Times " For Achievers, a New Destination"
Legislative Report
Commencement

III.   New Business

A.   2007-2008 College Catalog Changes

B.   2007-2008 Student Fees

C.   Safety and Security Fee Implementation Plan

D.   Energy Performance Contract

E.   Kirkman Parcel A

F.   Kirkman Parcel B

G.   Amended Policies
6Hx28:05-08 Class Attendance and Grade Records
6Hx28:05-13 Grades (Progress and Final)
6Hx28:06-14 Student Fees and Fines (If Received)
6Hx28:07-25 Travel by Authorized Personnel
6Hx28:10-03 Student Code of Conduct

H.   Deleted Policies
6Hx28:05-11 Grades (Progress)
6Hx28:06-18 Refund of Fees (If Received)
6Hx28:10-02 Attendance
6Hx28:10-04 Student Disciplinary Action
6Hx28:10-18 Student Code of Classroom Conduct

I.   Additions, Deletions or Modifications of Courses and Programs

J.   Valencia Enterprise Courses and Fees

K.   Human Resources Agenda

L.   Submission of Grant Proposals

M.   Property Deletion 

VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Orlando , Florida

Budget Workshop   Room 106, Downtown Center

May 15, 2007 - 10:30 a.m.   AGENDA   190 South Orange Avenue, Orlando

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order - Board Chairman

 Workshop

•  2007-2008 Budget Workshop