Vol. XXXVI, No. 16

May 7, 2007

This Week at Valencia

Monday, May 7

Professional Staff Leadership Team, 2 p.m., West Campus, TBD

Career Program Advisors, 3 p.m., Osceola Campus, TBD

Wednesday, May 9

College Curriculum Committee, 2 p.m., East Campus, 3-113

Learning Evidence Team, 2:30 p.m., Osceola Campus, TBD

Thursday, May 10

Faculty Senates

•  West Campus, 1:15 p.m.,6-202
•  Osceola Campus, 1:30 p.m., 2-237

College Planning Council, 2:30 p.m., Winter Park Campus, 226

Important Year End Information and Guidelines From Financial Services

As we approach the end of the 2006-07 fiscal year, Financial Services would like to assist you to best utilize your remaining budget funds. Although financial processes cannot stop because of fiscal year end, the required cut-off dates are especially critical this year as we convert from the Oracle financial system to the Banner financial system on July 2, while adhering to Florida Department of Education (DOE) requirements and audit guidelines. In order to have a smooth transition between the closing of the 2006-07 fiscal year in Oracle, and the opening of the 2007-08 fiscal year in Banner, it is important that we strictly adhere to the following timeline.

Cash Receipts - All money received that should be credited to the 2006-07 fiscal year must be turned into any business office location by the end of business day, 12:30 p.m., Friday, June 29 .

Vendor Invoices - Goods and services must be received by June 30 and invoices received by Accounts Payable by July 6 for the expenditure to be charged to your 2006-07 budget. Please forward all invoices immediately to Accounts Payable, mail code DTC-3, for processing.

When ordering goods or services, please allow sufficient time for goods and services to be received and invoiced by June 29. This is especially critical for grants with a June 30 closing date.

Completed budget amendment forms should be submitted to the budget office, mail code DTC-3. Please address related questions to Pedro Rivera, ext. 3350 or Sherri Dixon, ext. 3306.

Purchase Orders - Financial Services recommends that you r un the Oracle VCC Encumbrance Detail Report for your department to determine the status of all purchase orders showing an encumbered amount and cancel any outstanding items not needed. Contact Procurement, ext. 5532 or e-mail, Valenciaprocurent@valenciacc.edu, for questions relating to general operating fund one purchase orders. Contact Judy Jackson, ext. 3311 or e-mail jjackson90@valenciacc.edu for questions relating to grant purchase orders.

You may begin entering Banner requisitions for fiscal year 2007-08 on Wednesday, July 5. We are requesting that 2007-08 requisitions do not begin until we are several days into the new fiscal year, so that the Banner Finance Implementation team will have time to verify the new system. Should you need a 2007-08 fiscal year requisition processed in Banner prior to July 5, please contact the Procurement Office.

Petty Cash - The last day to request reimbursement from the business office is Monday, June 25 . Please do not accumulate numerous petty cash receipts, since reimbursements are limited to $75 per day. Petty cash processing for fiscal year 2007-08 will resume on Monday, July 2.

Travel Reimbursement - Requests for travel reimbursement must be received by Accounts Payable, mail code DTC-3, by Friday , June 23. Requests received after this date will be charged to the 2007-08 fiscal year budgets. Due to the conversion of financial system from Oracle to Banner, travel occurring June 25th through June 29th must be charged to the 2007-08 fiscal year in Banner.

Personnel Pay Forms - Time sheets for part-time hourly and student employees for hours worked the period of June 25 - June 30 are due in Payroll Services no later than Monday, July 2. Time sheets received after this date will be charged to the 2007-08 fiscal year budgets.

Procurement Cards - The last procurement card download into Oracle for the 2006-07 fiscal year will occur at the close of business on June 29. This download will include all transactions that have posted to PaymentNet, and these expenditures will be charged to your 2006-2007 fiscal year budget. Procurement card transactions posted after June 29 must be charged to the 2007-08 budget year in Banner due to the software conversion, even if the expenditure is related to the 2006-07 fiscal year. When purchasing goods or services using a procurement card, please remember to allow sufficient time for the vendor to post your transaction to the PaymentNet system by June 29.

Upcoming Workshops from Leadership Valencia

Circles of Belonging - Ever wonder what makes a person tick? Individual experiences play a huge part in shaping the way we interact with others and view the world around us. This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships. Through discovery and discussion, learn more about yourself and the people around you. Participants will leave the session with an increased understanding of and appreciation for similarities and differences. May 10, 9 a.m.-3:30 p.m., CJI, Room 100, registration code: PCOB1.

Disability 101: Student Learning and Accommodations - Have you ever wondered about disability issues? What different disabilities may challenge a student's learning? What are your rights and responsibilities concerning students with disabilities? Join us to find out how the Office for Students with Disabilities (OSD) determines students' eligibility and accommodations. Some highlights include an overview of the services offered; disabilities and how learning is impacted; accommodation for decision-making and related processes; rights and responsibilities; and legal implications of the Rehabilitation Act and the Americans with Disabilities Act. May 15, 1-2:30 p.m., West Campus, HSB-120, registration code: LD101-1.

Osteoporosis Prevention - The statistics regarding osteoporosis are alarming. Twenty eight million Americans have osteoporosis with 80 percent listed as women. The count is projected to reach 41 million by the year 2015 unless steps are taken to prevent this disease. Osteoporosis is a silent, crippling disease that once detected, cannot be reversed. The good news is that it can be prevented. The Florida Department of Health recognizes that through educating children and younger adults, we can reduce the incidence of Osteoporosis later in life. Families Building Strong Bones helps parents understand the importance of developing strong healthy bones in children, as well as protecting their own bones. Join us to find out what you can do to reduce your risk. Note: This program is sponsored by Valencia Wellness: A Healthy Move Forward. Choose from the following offerings:

•  May 15, 2-4 p.m., East Campus, 3-113, registration code: GOP1
•  May 17, 2-4 p.m., West Campus, HSB-211, registration code: GOP2
•  May 22, 2-4 p.m., Osceola Campus, 3-239, registration code: GOP3

Forging Your Financial Future - This presentation focuses on the basis of personal financial planning, including organizing your records, developing your goals and setting priorities, assessing your resources, and tactics to achieve your personal financial goals. A checklist for scheduling action and monitoring results will be provided. Bring your favorite beverage; a free box lunch will be served. Note: Sponsored by the American Association for Women in Community Colleges. May 17, 11:30 a.m.-1 p.m., East Campus, 5-112, registration code: GFYFF.

Distracted Driving: Expect the Unexpected - Attend this informative workshop to learn how to become a defensive driver. This session will sharpen your skills and hone awareness for this common activity while preparing you for the upcoming summer rainy season. Wed, May 23, 2-3 p.m., West Campus, Room HSB-211, registration code: GDRIVE.

Institutional Review Board Process - A workshop to train faculty and staff in the college's new Institutional Review Board (IRB) process. Choose from the following offerings:

•  May 25, 9 a.m.-12 noon, East Campus, Room 5-112, registration code: PIRBP-1
•  June 1, 9 a.m.-12 noon, West Campus, Room 6-202, registration code: PIRBP-2.

Register for all Leadership Valencia classes at http://www.valenciacc.edu/leadership/

Weight Watchers has lost an amazing total of 1023.2 pounds in just 14 weeks!! We are very proud of them all. If you are interested in joining Weight Watchers, we will be starting a new 17-week session starting during May. Congratulations to all of our healthier employees!!

Upcoming Massage Dates in May:

•  East Campus - May 14, 10 a.m. - 1 p.m.
•  CJI - May 14, 2 p.m. - 4 p.m.

Call Debi Jakubcin at ext. 2281 or email her at djakubcin@valenciacc.edu to set up your time slot. All massages are 10 minutes and cost $5 per session.

Be sure to see the Leadership Valencia schedule for upcoming Osteoporosis Prevention workshops. We have more exciting things coming up for this summer semester. The website will be updated soon with great classes to help you make a healthy move forward.

News from the Energy Team

Valencia 's Energy Team and the Sustainability and Energy Savings Committee members are on the move. Our conservation efforts are really paying off. The recent purchase of an energy efficient chiller qualified Valencia for an $11,000 rebate from Progress Energy. Go Valencia !!!

Pictured from left are Ronald Shelton, Progress Energy; Winsome Bennet, Energy Conservation Manager for Valencia ; Helene Loiselle, Assistant Vice President, Facilities, Valencia ; and Patty Salvatore, Progress Energy. Pictured also is Progress Energy's million dollar Hydrogen Fuel Cell Vehicle.

Important Human Resource Information For all 10-Month Faculty

There are 26 pay periods in the academic year 2007-2008. All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months. Once the first payroll for the academic year is processed, this option cannot be changed until the next academic year .

Human Resources has revised the way we communicate the opportunity for faculty to change their salary payment option for the coming academic year. We will post a notice, similar this one, in the Bulletin but faculty will no longer receive a mailing at their home address regarding this subject. This change will improve efficiency, save postage and trees, and reduce the number of unsolicited offerings received by mail.

All 10-month faculty will continue to have the June/July window to revise their salary payment option for the coming academic year. Faculty who wish to make a change will be required to complete a form, available online at the HR Web site, and submit it to Human Resources no later than July 31. Changes are then effective for the first payday in the new academic year.

Please contact Vicki Nelson at ext.8031 if you have any questions.

A Warm Valencia Welcome to These New Full-time Employees

El Mostapha Aguenegou , graphic designer, Marketing and Media Relations, West Campus, 6-308, mc 4-19, ext. 1224 (formerly P/T hourly)

Linda Clayton, staff assistant, Dual Enrollment/Post Secondary Transition, West Campus, SSB-111, mc 4-10, ext. 1600

Hector Fornes , security officer, Osceola, Room 100, mc 6-5, ext. 4000 (formerly P/T hourly)

Kudos

The Osceola Campus Players, directed by speech professor Ron Colburn , have just finished presenting the Taming of the Shrew to packed audiences.

Students in Nicolle Boujaber-Diederichs ' Spring 2007 International Politics course participated in the Armenia School Connectivity Program (ASCP) administered by Project Harmony and funded by the U.S. State Department. Ms. Boujaber-Diederichs' class was one out of 25 chosen to participate throughout the nation. The Valencia students were partnered with a class at Gumryi State Teacher 's Training College in the country of Armenia . Web forum discussions were held around the topics of democracy and culture.

Summer hours start this week and continue through July 13!