Vol. XXXV, No. 35

September 11, 2006

This Week at Valencia.

Monday, September 11

Professional Staff Leadership Team, 2 p.m., DTC, A/B 

Career Program Advisors, 3 p.m., Osceola Campus, TBD

Tuesday, September 12

District Board of Trustees, 8:30 a.m., CJI 

Wednesday, September 13

Design & Operations Committee, 1 p.m., West Campus, TBD 

College Curriculum Committee, 2 p.m., West Campus, 6-202 

Learning Evidence Team, 2:30 p.m., West Campus, HSB-211 

Thursday, September 14

Julianna Baggott appearance, Visions & Voices, 1 p.m., West Campus Library

Faculty Senate
•  East Campus, 1 p.m., 3-113
•  Osceola campus, 1:30 p.m., 2-237
•  West Campus, 1:15 p.m., 6-202

Hiring Freeze

A hiring freeze for new full-time employees will soon be in effect. To hire an employee before the freeze becomes effective, the employee must begin work on or before November 13, 2006. After that date, recruitment activities may be conducted through Human Resources department and offers of employment may be extended, however, the employee may not begin work until January 8, 2007.

Reminder for Full-time Career Service Evaluations

Many full-time career service evaluations have already been received in HR. Thanks to supervisors and employees who have taken the time to complete this state-mandated task.

If you have not sat down with your supervisor yet, suggest some accomplishments to include in your evaluation and your goals for the '06-'07 fiscal year.

Supervisors, if you haven't put your thoughts on paper yet concerning the employees you supervise, helpful suggestions are in the evaluation packet sent by e-mail on July 5. The evaluations must be in HR no later than September 29.

Contact Sue Bouchard at extension 8080 with questions.

News From Procurement

It is always good business practice to obtain a written quote from a supplier for all purchases regardless of the price. This ensures pricing, including any shipping costs and the availability of the product. It is also documentation for any errors that may occur when invoiced.

Bidding Requirements:

$3,500-$24,999 -At least three quotations are required by fax, e-mail or written quote from the company on letterhead when goods or services are needed in this range. All quotes must be forwarded to Procurement for back-up documentation that will be attached to the purchase order file. If you would like for Procurement to solicit quotes on your behalf, we will be happy to do so. Please provide us with written specifications so that potential suppliers will understand specifically what you are looking to procure. The P-Card can NOT be used for goods or services requiring three quotes.

$25,000+ - A formal Invitation to Bid (ITB) or Request for Proposal (RFP), including advertising and public meetings, will be coordinated through the Procurement Office. The most advantageous supplier will be determined by the college for all goods/services under $250,000. For goods/services greater than $250,000, the award will be dependent upon Board approval.

College policy prohibits the use of multiple requisitions or P-Card transactions to circumvent the bidding process.

Exceptions to the three-bid requirement are:

•  Educational tests, textbooks, films, video tapes, graphic and computer-based instructional software

•  Library books, reference books and periodicals

•  Purchases at the unit or contract prices established through already completed competitive solicitations; use of state contracts or contracts piggybacked with other city, county or state institutions

•  Services or commodities available from a single source supplier. Justification for a single source is composed of two elements. A letter from the supplier explaining why there is no competition for their particular commodity (such as a franchise or copyright) and a written justification from the requesting department describing their need to buy only from this particular supplier (such as compatibility with existing equipment or efficiencies in standardization of materials or equipment)

•  Professional services including artistic services, instructional services, health services, academic program reviews, lectures by individuals, attorneys, legal services, auditors and management consultants

•  Information technology resources

•  Items for resale

(Based on FAC 6A-14.0734 Procurement Requirements)

Second Annual Valencia School Supply Drive to Support "A Gift for Teaching"

The Collegewide Campus Staff Council, in conjunction with SGA, Student Development, Valencia Volunteers, Faculty Association, Alumni Association, AAWCC, FACC, and Professional Staff Council, are sponsoring the second annual Valencia School Supply Drive to assist local teachers in Orange, Osceola and Seminole counties by providing items they need the most. These items will be available for teachers through the free store sponsored by A Gift for Teaching.

A typical teachers' wish list includes:

Basic supplies that students use every day: Pencils, crayons, paper, books, pens, backpacks, erasers, glue, rulers, markers, notebooks, paints, pencil boxes.

Non-Traditional materials: Magazines, bulk paper, labels, office supplies (new and used), promotional items, Styrofoam, cardboard tubes, toys, craft and art supplies.

Clothing Items: NEW socks, underwear, shirts, shorts, and slacks.

The four most requested items:

• 10-pack #2 Pencils
• 16-pack Crayons
• 4-oz. Glue Sticks
• 100-count Lined Paper

Present your Valencia ID , and the Valencia Bookstore will offer a 20% discount on these four items during the supply drive.

The AGFT Supply Drive will continue through September 30. Please look for collection boxes on your campus.

The Osceola and West Campuses are Looking for Tutors!

The Learning Center at Osceola Campus and the West Campus Tutoring Center are in need of tutors. Osceola Campus needs tutors in ALL subject areas and the West Campus Tutoring Center is in need of tutors for all subject areas except math.

For additional information on the Learning Center at Osceola Campus, located in building 3, room 100, please contact Professor Guevara at ext. 4112 or Marilyn at ext. 4146.

For additional information on the West Campus T utoring Center , located in building 7, room 240, please contact Ronald Woodruff at ext 1249.

A Warm Welcome to the Following New Full-Time Employees:

Judy Jackson , director, Restricted Fund Accounting, Financial Services, MC DTC-3, ext. 3311
Elizabeth Ostenfeld , coordinator, Mathematics-Osceola, MC 6-6, ext. 4178
Gisela Vera , staff assistant III, Resource Development and Government Relations, MC 3-32, ext. 2906
East Campus Professors:
Agatha Liew , Mathematics, MC 3-16, ext. 2117
CoCintheane Hutchison, Student Life Skills, MC 3-2, ext. 2096
West Campus Professors :
Michele Lima, Speech, MC 4-11, ext. 1414
Karen Rumbley , Humanities, MC 4-11, ext. 1547
Laura Stevens , Interdisciplinary Studies, MC 4-11, ext. 1075
Bobby Warren, Jr ., Humanities, MC 4-11, ext. 1250
Jacquelyn Zuromski , English, MC 4-11, ext. 1074
Debra Figueroa , Nursing, MC 4-14, ext. 1541
Rebekah Pittman , Dental Hygiene, MC 4-14, ext. 1083
Margaret Richardson , Nursing, MC 4-14, ext. 1951
Sherri Smith , Nursing, MC 4-14, ext. 5484
Amy Comerford , Mathematics, MC 4-23, ext. 1280
Cheryl Reina , Student Life Skills, MC 4-31, ext. 1940
Adrienne Mathews , Political Science, MC 4-32, ext. 1008
Donald Watters, III , Architecture, MC 4-41, ext. 1478
Winter Park Campus Professors:
Vivian Jones , Mathematics, MC 5-3, ext. 6859
Richard Russell , Mathematics, MC 5-3, ext. 6917
Osceola Campus Professors:
Clay Inman , Mathematics, MC 6-6, ext. 4819
Rachid Semmoum , Mathematics, MC 6-6, ext. 4223
Sonia Stephens , Biology, MC 6-8, ext. 4834
Sonia Suri , Biology, MC 6-8, ext. 4189

The Oxford Round Table Experience - Learn about major issues in contemporary bilingual educational policy and second language teaching methodology that were discussed at the 2006 Oxford Round Table. Tuesday, September 12, 1-2 p.m., West Campus, 6-202, registration code: LORT.

Oracle 11i for Beginners (two-day session) - This class is for any staff member who will be responsible for entering requisitions into the Oracle financial software system.  Instruction will be given on how to check your budget and run reports.  Directors and budget managers are encouraged to participate in this two-day workshop.  Thursday and Friday, September 14 and 15, 8:30 a.m.-4 p.m., Winter Park Campus, Rm. 219, registration code: TOR1.

Circles of Belonging - Individual experiences play a huge part in shaping the way in which we interact with others and view the world around us.  This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships.  Participants will leave the session with an increased understanding and appreciation for similarities and differences. Thursday, September 14, 4-8 p.m., Criminal Justice Institute Auditorium, Rm. 100, registration code: PCOB1.

Oracle 11i Refresh - This class is offered to anyone who has attended the Oracle 11i beginners class and would like to know more about the system.  Open-ended discussion on the "how to" shortcuts, exporting Oracle into Excel, etc. will be addressed.  Fine-tune your skills in a matter of hours. Friday, September 15, 1:30-3:30 p.m., Winter Park Campus, Rm. 219, registration code: TREG.

What's New in WebCT 6? - This orientation will cover the key features of WebCT Campus Edition 6. The latest version of WebCT retains much of what you love about working with WebCT, but also delivers unprecedented advancements in ease of use and cutting-edge teaching and learning functionality. The enhancements in WebCT 6 make course preparation, delivery, and management easier and more efficient when you apply the many new tools available. Friday, September 15, 1-3 p.m., East Campus, 4-149, registration code: TWCT915 OR Friday, September 22, 1-3 p.m., West Campus, 5-214, registration code: TWCT922.

To register for any Leadership Valencia workshop visit online at http://valenciaccedu/leadership/regstr.asp. 

Banner 7 Training Through Leadership Valencia :

  VALENCIA COMMUNITY COLLEGE

  DISTRICT BOARD OF TRUSTEES

  Orlando , Florida

Regular Meeting   Room 1-100, Criminal Justice Institute

September 12, 2006 - 8:30 a.m.   AGENDA   8600 Valencia College Lane

  THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation - Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:   

•  Approval of Minutes - July 18, 2006 , Regular Meeting

  July 18, 2006 , Organizational Meeting

II.   Reports

A.   Florida State Community College Strategic Plan (David Armstrong, Jr., Chancellor, Florida Community College and Workforce Education)

B.   Criminal Justice Institute Report (C. David Smith, Director, Criminal Justice Institute)

C.   Annual Financial Report (Keith Houck, Vice President, Administrative Services)

D.   Fall Registration Technical Issues (Keith Houck and Bill White, Chief Information Officer, Information Technology)

E.   Summer Term Enrollment (Joyce Romano, Vice President, Student Affairs)

F.   Internal Auditor Report (Undria Stalling, Board Internal Auditor)

G.   Construction Report (Keith Houck)

H.   Faculty Association Report (Tom Byrnes, President, Collegewide Faculty Council)

I.   Valencia Foundation Report (Raymer F. Maguire III, Trustee)

J.   President's Report (Dr. Kaye Walter)

III.   New Business

A.   Architectural Service for Building 4, Osceola Campus

B.   Construction Management at Risk, Building 10, West Campus, RFQ 05/06-20

C.   Budget Amendment FY 2005-2006

D.   Additions, Deletions or Modifications of Courses and Programs

E   Valencia Enterprises Courses and Fees

F.   Human Resources Agenda

G.   Submission of Grant Proposals

H.   Property Deletion

IV.   Other Business