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A weekly publication for the staff & faculty
of Valencia Community College
Vol. XXXV, No. 25
July 3, 2006
This week at Valencia…
Thursday, July 6
College Learning Council, 2:30 p.m., Winter Park Campus, room 123
Friday, July7
Student Development Group, 9:30 a.m., East Campus, 4-113A
News from Procurement
The Procurement Card (P-Card) is the preferred method of buying
small dollar items and recurring purchases such as office or educational
supplies. It is easy to use and reconcile your statements. Effective
July 1, 2006, open purchase orders (defined as an up-front encumbrance
to a particular supplier with a declining balance) will no longer
be available. Exceptions include Fund 2 (grant) money, or if a supplier
does not accept credit cards. Training is provided at your convenience
once your credit card arrives. To read more and for the P-Card application,
please visit the Procurement Web site at: valenciacc.edu/procurement/
ProcurementCard.asp.
In an effort to make the current P-Card procedure more user-friendly,
beginning July 1, encumbrances will no longer be required prior
to making purchases with your card. Instead, your spending limit
will be based on your overall budget. Funds will pull directly from
the Oracle funds available for the budget and GL assigned to the
transaction prior to each Wednesday download. Be sure to check your
budgets often to ensure that sufficient funds are available to cover
your purchases.
The Little Bean Company has been awarded the contract for college
wide food services, catering and vending. Most of you are familiar
with The Little Bean Company as they have been providing coffee
kiosks, variety drinks, snacks and other food items to the college
since 1996. Their company has grown during the years and now has
the resources to become the primary food service provider at the
college. Their proposal was selected via a competitive (RFP) process
that won out over several major firms such as Food Services Incorporated,
The Compass Group, PGI Services and others. Little Bean combined
their experience, dedication to excellent customer service, creative
ideas and exciting new concepts to win the right to become the college's
food, catering, coffee kiosks and vending services provider. Their
proposal includes franchise arrangements, subcontracts and the addition
of a food operations manager, with over 20 years experience in the
food service industry.
This new contract will be administered and managed through the Procurement
office. In order to ensure and provide the best quality service
and to establish the most efficient and effective methods of communications,
it is imperative that everyone channel their communications concerning
food services, including, but not limited to, suggestions, complaints,
ideas, compliments, variety, quality, personnel, etc. through the
Procurement office. Ed Ames, procurement director, will assume the
lead role as contract manager but please know that any member of
the procurement team will be able to provide assistance to you and
forward your comments to Ed for any food related issue. In the coming
months we will make available different mechanisms to provide feedback
to us, including campus food service groups for each campus, and
a Web site and email address where you may enter comments at any
time.
Renovations to all of the existing facilities will begin on July
1. There is a lot of work to be done between now and the beginning
of the fall school term, so please bear with us and our new food
services partner as they prepare to wow us with some new and exciting
food services and concepts. In the meantime, please join Procurement
in congratulating Gini and Larry Tackett and their staff in their
new role as primary food services provider of Valencia Community
College. Feel free to call Ed at ext. 5528 if you should have any
questions.
The following is a breakdown by campus of the food services transition
plan.
• West Campus-Current cafeteria operations will be closed
beginning July 3 for a period of two or three weeks. During that
time supplementary food service will be provided at the coffee shops
in the LRC and HSB buildings. We will expand the food choice menus
at these locations as much as the space and facilities will permit.
At the least, you can expect made to order market fresh sandwiches,
a choice of cold sides, and salads. We may do some outdoor grilling
at lunch time. Catering is not interrupted. Please email your catering
inquiries to catering forvcc@ hotmail.com. You may continue to phone
your inquiries to 407 948-0809 or 407 582-1993. A new fax number
is forthcoming.
• East Campus-Current cafeteria operations will continue from
July 3 through the second or third week of July at which time construction
will begin. During the construction period Subway will remain open
with the remaining servery area blocked off by a temporary construction
wall. We will provide additional food choices in the seating area
of the cafeteria and possibly some outdoor grilling activity during
lunch time. Catering will not be interrupted. Please email your
catering inquiry to cateringforvcc@ hotmail.com. You may continue
to phone your inquiries to 407 948-0809 or 407 582-1993. A new fax
number is forthcoming.
• Osceola Campus- Current cafeteria operations will not be
interrupted through the end of this summer session. Construction
will be completed during the class break period and your upgraded
food court will be up and running for the beginning of fall classes.
• Winter Park Campus –Discussions will be held with
representatives from Winter Park once the new program is up and
running.
Regarding the information in last week’s Bulletin about the
changes to collegewide stationery please note that NCR paper is
NOT required for the following forms:
• Authorization for Travel
• Certificate of Absence
• Consultant Services Agreement
• General Requisition
• In-District Travel Report
NCR paper IS required for:
• HR Action Form for Full-Time Employees (#25)
• HR Action Form for Supplementary Services (#26)
• HR Action Form for Instructional Part-Time Personnel (#27)
• HR Part-Time Hourly Report Form (#28)
• HR Action Form for Instructional Personnel (#29)
Living Wills, Healthcare Surrogate and Estate Planning-What are
these? Why do you need them? What is probate? Why should you care?
A concise overview of living wills and estate planning is provided
at this workshop. Wednesday, July 5, 3-5 p.m., Osceola Campus, building
2 auditorium, registration code: GLIVING.
Atlas for Staff
Training-Many of the college's services, forms and announcements
are now occurring in Atlas. If you forgot how to use Atlas, forgot
your PIN and how to log on, or just need a refresher, attend one of
these refresher sessions. Thursday, July 6, East Campus, room 5-213,
9-10:15 a.m., registration code: AFS5; 10:30-11:30
a.m., registration code: AFS6; 1:15 p.m.-2:15 p.m.,
registration code: AFS7; or 2:30-3:30 p.m., registration
code: AFS8.
Home Fire Safety-This workshop is designed
to help identify and eliminate common household fire hazards. Some
of the topics that will be covered are preparation and training for
household fires and emergencies, using the EDITH program, identifying
different types of fires, and proper use of fire extinguishers. Friday,
July 7, 9 a.m.-12 noon, West Campus, room HSB-211, registration code:
GSAFE2.
Atlas Through the Eyes of a Student-This workshop
provides attendees the opportunity to understand ATLAS and to learn
the various tools within the ATLAS system. Topics will include student
registration and the LifeMap tools. Wednesday, July 12, 1-3 p.m. Osceola
Campus, room 1-131, registration code: TATES.
Service
Matters-This highly interactive workshop is designed to leave
participants motivated and confident to use proven techniques for
providing superior customer service. Topics include positive attitude,
customer needs, what drives customers away, and what retains customers
for life. Thursday, July 13, 1-5 p.m., East Campus, room 5-112, registration
code: PSM.
Situational Leadership-Basic supervision,
situational leadership, and conflict management panel members will
discuss various work situations and offer suggestions, ideas, and
outcomes that will provide insight and guidance. Friday, July 21,
9 a.m.-12 noon, Winter Park Campus, room 221, registration code: MMLS.
How Full is Your Bucket? - How did you feel after your
last interaction with another person? Did that person - your spouse,
best friend, coworker, or even a stranger - 'fill your bucket' by
making you feel more positive? Or did that person 'dip from your bucket,'
leaving you feeling more negative than before? How Full Is Your Bucket
reveals how even the briefest interactions affect your relationships,
productivity, health, and longevity. Organized around a simple metaphor
of a dipper and a bucket and ground in 50 years of research, this
workshop will show you how to greatly increase the positive moments
in your work and your life, while reducing the negative. Thursday,
July 27, 2-4:30 p.m. East Campus, room 5-112, registration code: GHFYB.
Employee Orientation Part II: Discovering Valencia - Explore
the history and vision of Valencia Community College. Join us for
a fun session that will explore who's who and what's what at Valencia.
Topics include Valencia's academic programs, services, facilities,
image and role in the community. Friday, July 28, 1-5 p.m. East Campus,
room 5-112, registration code: GNEO728.
To register for Leadership Valencia classes, unless noted otherwise,
go to http://valencia.cc.fl.us/ leadership/regstr.asp.
Great News About Travel Expenses
The 2006 Legislative session passed a bill that “revises per
diem, subsistence and mileage rates for purposes of reimbursement
of travel expenses of public officers, employees and authorized
persons.” The new rates go into effect for travel on or after
July 1. The new figures are $80 per diem or $6, $11 and $19, respectively,
for breakfast, lunch and dinner while traveling. The mileage reimbursement
rate was increased from 29 cents per mile to 44.5 cents per mile.
The bill also extends prohibition on per diem and subsistence reimbursement
for Class C travelers (in- or out-of-district, but not overnight)
until July 1, 2007.
If you have any questions, please call Marcey Camacho at ext. 3310
or Vicki Mantione at ext. 3309.
Deadline for submissions is 5 p.m. on the Tuesday preceding each
Monday’s edition. Please send to Mary Jane Jones, mc 4-34
or mjjones@valenciacc.edu
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Faculty & Staff 
