Vol. XXXVII, No. 28, August 4, 2008

This Week at Valencia

Monday, August 4

Career Program Advisor mtg., 3 p.m., West Campus, 9-140B

Upcoming Event

Wednesday, August 20

Academic Assembly-see the end of this issue for details

Human Resource News

Supervisors of career service employees, it is time to talk to your full-time career service employees regarding their yearly performance evaluation. Packets were sent to supervisors via email July 2 that contain helpful guidelines to make this an effective experience. The evaluation(s) should be returned to Human Resources by September 30. College policy 6Hx28:09-09 states that full-time career service employees will be evaluated in writing at least once a year. The policy can be viewed on our website at valenciacc.edu/policies/. Contact Sherian Stevenson at ext. 8042 for any questions.

Plant Operation News

As we prepare for the fall term, please be reminded that non-emergency maintenance and custodial work requests should be submitted directly to Plant Operations through our web page. Go to http://valenciacc.edu/ plantops/ workrequest.asp or find us under "Quick Links" in the Faculty and Staff section of Valencia's web site. This is the most efficient way to get your request into the system. Hot or cold requests and/or emergencies may be submitted as urgent. Click on "Urgent" at the bottom of the maintenance request form and your request will be routed via wireless e-mail to the appropriate Plant Operations supervisor for immediate consideration. 

Procurement News

Checking Funds Before a PCard Download - It is imperative that funds be checked before every weekly download from PaymentNet to Banner. Actually, funds should be checked prior to a purchase. If money is not in the correct account (GL code), then a budget transfer must be made to cover the expense when it ‘hits’ Banner.

Obtaining Quotes or Going to Bid - It is good business practice to have good specifications when going out to bid or obtaining quotes from a supplier. Your Procurement professionals are always willing to work with you to achieve this goal.

What are specifications?

• Precise description of the physical or functional characteristics of a product;
• Description of goods as opposed to a description of services;
• Description of what the purchaser seeks to buy;
• What a bidder must meet in order to be considered responsive.

The importance of good specification development

• Gets your agency what they want (keeps end users happy)
• Levels the playing field (keeps vendors happy)
• Makes for sound bid documents (keeps purchasing happy)

Updated Banner Finance/Purchasing Manual - An updated Banner Finance/Purchasing manual can be found on the Atlas website under the Finance tab. Please print the new version and discard your old pages.

Food Service Schedule during class break

Osceola Campus:

Closed July 30-August 18
Open August 19-22; 8 a.m.-1:30 p.m. (Friday the 22nd opened until noon)
August 25- back to normal operating hours with classes beginning

East and West Campuses:

Cafeteria
*Open July 30-August; 8 a.m.-1 p.m. (Friday’s till noon)
*Open August 4-18; 9 a.m.-1:30 p.m. (Friday’s till noon)
*Open August 19-22; 8 a.m.-1:30 p.m.  (Friday’s till noon)
August 25- back to normal operating hours with classes beginning

Little Bean Cafe
Closed July 30-August 24
August 25- back to normal operating hours

Criminal Justice Building:

Normal hours

* limited menu

A Warm Welcome to These New Full-time Employees

Patricia Lynch, instructional assistant sr., Computer Engineering, West Campus, mc. 4-41, ext. 1903

Kandace DiMartinno, cashier, Bookstore, West Campus, mc 4-13, ext. 1471

Lynette Tinsley, financial aid clerk, Financial Aid Office, West Campus, mc 4-17, ext. 1734

Nakia Gater, program support specialist, Conferencing Services, DTC, mc DTC-1, ext. 3219

Kareen Annette Watson, administrative assistant, Communication Office, East Campus, mc 3-20, ext. 2422

Full-time Faculty and Professional Staff - Save the Date for Academic Assembly

Academic Assembly will be held Wednesday, August 20 on East Campus.  This important gathering will provide an opportunity to celebrate the achievements of colleagues and take a fresh look together at our progress as a college.

• Please note that a light continental breakfast will be served in the Cafeteria from 8–8:30 a.m.  The program will begin promptly at 8:30 a.m. in the Performing Arts Center.
• Please wear your employee nametag.  If you do not have one, there will be nametags available as you enter the cafeteria.

The following is a schedule of the morning’s activities:

E-mail Bulletin submissions to Mary Jane Jones in the Marketing and Media Relations office. Deadline is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjjones@valenciacc.edu