Vol. XXXVII, No. 25, July 14, 2008

This Week at Valencia

Monday, July 14

Career Program Advisor mtg., 3 p.m., Osceola Campus, 3-319h

Tuesday, July 15

District Board of Trustees mtg., 8:30 a.m., CJI, Rm. 100

Wednesday, July 16

Learning Evidence Team mtg., 2:30 p.m., Winter Park, Rm. TBD

Important Information on Records Management

Valencia Community College is required to follow the records management and retention rules set forth by Florida's records management program, as authorized by section 257.36, Florida Statutes (F.S.), and applies to public records as defined in F.S. 119.011(11). Records management is more than retention, storage and disposition of records; it entails all record-keeping requirements and practices that allow an organization to establish and maintain control over information flow and administrative operations.

Valencia follows schedule GS1-SL, State and Local Government Agencies. This schedule was updated in September 2007. We also follow schedule GS5, Universities and Community Colleges, which was last updated in June 2002. These schedules can be downloaded at http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm.

The State offers training opportunities to familiarize people with the forms and processes associated with recordkeeping requirements.  Two of these training sessions are being held at our CJI location this year. The first session was held June 17 and a second session will be on September 23. Please visit the website for further details and to register for the September session:  http://dlis.dos.state.fl.us/records mgmt/seminars.cfm.

Professional Staff News

The Professional Staff Leadership Team extends a big thank you to Julie Corderman for her leadership as the PSLT Chair for the past eight years and welcomes Debi Jakubcin as the new Chair, effective July 1. 

The following individuals currently serve on the Professional Staff Leadership Team. Please contact any member with professional staff ideas, concerns, or suggestions. 

Debi Jakubcin, Chair
Becky Gallup, Chair Elect
Joe Nunes, CJI
Vacant Position, DTC
Geoff Fortunato and Liz Jusino, East
Kim Foster, Osceola
Eva Garrick (rotating position), Sand Lake
Ellen Hart, Todd Hunt and Joe Sarrubbo, West
Melanie Price, Winter Park
Shelby Ballenger, College Learning Council
Karen Blondeau and Erica Reynoso, College Planning Council
Debi Jakubcin, College Operation Council

Procurement News

Office Depot ordering - With gasoline and other consumer prices continuing to rise, Procurement has implemented a number of buying strategies that will help the college to avoid unnecessary price increases and to continue to operate as efficiently as possible. One of the strategies is to consolidate orders whenever possible. Especially large volume, small dollar orders such as office supplies. As you know, our contract with Office Depot allows on-line ordering with free next day delivery. Currently the college processes a large number of Office Depot orders that are $10 or less. At this rate, it is only a matter of time before Office Depot starts to charge delivery fees for these orders. Starting immediately, please consolidate orders to Office Depot until you have a minimum order of $25. If you have items that you need in a hurry that cannot wait for the $25 threshold, please use the College Bookstore. The Bookstore will appreciate your business and Office Depot will see Valencia as a preferred customer who is helping them to control costs. Procurement will send you a friendly reminder if we see an order for less than $25.00 in the cue for Office Depot. As always, we appreciate your assistance in helping us to control costs. Please feel free to call us with any cost saving suggestions that you might have.

On-line ordering through our Office Depot contract is for consumable office supplies only.  A Valencia PCard is the preferred method of payment for Fund One budgets.  Fund Two or Grants are excluded from the PCard process and will have to create a Banner Requisition for their office supplies. The account number used for on-line orders is: 655010 or 655020 (depending on your discipline). Consumable supplies include items such as: pens, pencils, tablet pads, sticky notes, paper clips, folders, hanging folders, etc. Items not to be purchased on-line are: any type of equipment or furniture, including digital cameras, fans, typewriters, safes, microwaves, refrigerators, fax machines, printers, file cabinets, desks, etc. Equipment or furniture orders are not permissible for on-line ordering with Office Depot. Please contact the Procurement Office for these needs. 

Types of personal or departmental items that the college does not pay for out of operational funds are: coffee, tea, sugar, candy, paper products (cups, bowls, plates), plastic silverware, over-the-counter medicine, band aids, tissues, clocks, cleaning supplies, bottled water, etc.

Office cleaning is a service provided by the Plant Operations office college wide. Any issues regarding office cleaning should be directed to the Plant Operations office on your campus.

Copier and printer paper orders should be directed to the Copy Centers located on your campus. Special paper can be ordered for you through this office.

Temporary Employment Services - Our current contracts with Careers USA, Corestaff, Top Talent, AppleOne & Tri-State expired June 30. A new Request for Proposal (RFP) was solicited to find the best vendor(s) to meet the colleges temporary service needs. The following departments were represented on the committee that agreed to the new contract: Human Resources, College Bookstore, Valencia Enterprises, Workforce, Financial Services, Resource Development and Tech Prep. A contract has been signed by the following suppliers to provide temporary employment services. In order for the college to honor our contractual obligations to these suppliers, we need to give them first right on any and all temporary employment services that the college requires. These suppliers are ready to help you with all of your temporary employment services needs.  In alphabetical order they are:

Ach of America, DBA Aue Staffing
Contact: Lance Brancato, account executive
Phone: 321-752-1032
V# V03151696

Adecco
Contact: Jayme Reitz, branch manager
Phone: 407-240-3005
V# V03151370

Employment Resources
Contact: Sherman Woodard, business development executive
Phone: 407-647-8367
V# V03151364

Select Staffing
Contact: Shanna Ramierz, staffing manager
Phone: 407-370-0150
V#03151376

Procurement Card Update - Kacy Weeks is back from her maternity leave! And we are glad to have her back! For all your PCard questions, please contact Kacy at ext. 1974.

CDW-G has appointed the college a new account manager, Steve Timko. Steve currently works with a number of other schools in the state of Florida. Contact information is direct 1-877-800-3218; fax 1-312-705-7634; stevtim@cdwg.com.

Wellness News

Be sure to mark your calendar for the next Brown Bag Lunch on July 24. The topic will be Heart Health

• East Campus, 3-113, 11 a.m.-12 p.m.
• Winter Park Campus, Room 220, 1-2 p.m.
• Osceola Campus, Auditorium, 11a.m.-12 p.m.
• West Campus, 6-202, 1-2 p.m.

Choosing a healthy lifestyle can help you improve your health and reduce your risk of heart disease. - Healthy lifestyles include eating a healthy diet, maintaining a healthy weight, exercising regularly, quitting smoking (or not starting), and minimizing stress. A heart-healthy diet is one that is nutritious and well-balanced; low in saturated fat, trans fat, cholesterol, and salt; and high in fruits, vegetables, and whole grains. Exercise improves heart function, lowers blood pressure and blood cholesterol, helps manage diabetes, and helps control weight. The National Heart, Lung, and Blood Institute at the National Institute of Health recommend that adults get at least 30 minutes of moderate physical activity on most days of the week. Talk to your doctor about what forms of exercise are best for you. Smoking cigarettes significantly increases your risk of coronary heart disease. In the first year that you stop smoking, your risk of coronary heart disease drops sharply. In time, your risk will gradually return to that of someone who has never smoked. The link between stress and coronary heart disease is not entirely clear. However, people who have too much stress or who have unhealthy responses to stress may be at greater risk of having coronary heart disease. For this and more information on this topic, please go to:  http://www.fda.gov/hearthealth/lifestyles/lifestyles.html.

Please check out the Wellness website at www.valencia.edu/wellness, or contact Debi Jakubcin at djakubcin@valenciacc.edu or ext. 2281 if you have any questions. 

Leadership Valencia

Making Sense of Your Data with Excel - Overwhelmed with data? Learn how to make sense of your spreadsheets with Excel tools. This hands-on workshop will cover Excel topics including filtering, sorting, conditional formatting, charts and graphs, pivot tables, mail merge, and more. Choose from one of the following date:

• July 16, 1:30-3:30 p.m., West Campus, Room 6-326A, Registration Code: TMSWE-1
• July 23, 1:30-3:30 p.m., Osceola Campus, Room 2-116, Registration Code: TMSWE-3

Second Life Series: Virtual Worlds in Education, Online Workshop - This course requires a Second Life account (free sign-up at www.secondlife.com) and will be using the Second Life application. This course is a series of virtual field trips within Second Life. We will visit an education-themed area for each major field of study offered by Valencia. A minimum of two locations will be scheduled for each session. During the trip, you will have the opportunity to take pictures, write your reactions, and even create your own plan for using Second Life in your class. Online every Thursday from 3-5 p.m. and repeated again from 5-7 p.m., beginning July 10 and ending August 14, Registration Code: LSLF

Institutional Review Board (IRB) Training, Part I - Planning to conduct a study involving Valencia students or employees? Not sure if your study needs to comply with Valencia's new mandatory Institutional Review Board (IRB) process for research projects? The Valencia IRB process is designed to encourage faculty, staff and student research while protecting the participants, the college, and even the researcher. Part I will provide an overview of human search protection, and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. (Note: Completion of this workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review.) July 17, 9-11 a.m., East Campus, Room 3-113, Registration Code: PIRB1-1

Institutional Review Board (IRB) Training, Part II - Planning to conduct a research project that will require completing the application for Valencia's new Institutional Review Board (IRB) process? Part II will walk through the Valencia IRB application process through interactive discussions, including questions and discussion of examples. (Recommended pre-requisite: IRB Training, Part I) July 17, 11 a.m.-12 p.m., East Campus, Room 3-113, Registration Code: PIRB2-1

Session IV of IV - Wrapping Up - Complete an analysis based on your personal income and expense information that we have compiled throughout this series of workshops. You will know if you need to save a little more to reach your perfect retirement or if you can actually retire earlier than thought. Sponsored by the Valencia Chapter of American Association for Women in Community Colleges.  A box lunch and beverage will be provided. July 23, 11:30 a.m.-1 p.m., East Campus, Room 5-112, Registration Code: GWUI

Are You The Sandwich Generation - Do You Need Help? - An informational workshop to explore the both sides of the sandwich - college planning for your children and elder planning for your parents. We will discuss the differences in college funding vehicles: FL Prepaid; 529 Plans; Educational IRAs; and what the features and benefits are of each plan. Additionally we will try to discover the secrets of the Expected Family Contribution calculation and how this effects your financial aid application. Then we will travel into the dark and mysterious realm of Elder Law - a subject that most adult children don't seek information about until it is too late to do proper planning. Let's explore it together in the bright sunlight! We will discuss real estate benefits for "Mother-in-Law" additions, Veterans Administration financial assistance for wartime veterans or their Widows, Medicaid requirements and any possible planning you should consider on behalf of your parents. Sponsored by the Valencia Chapter of American Association for Women in Community Colleges. A box lunch will be provided. August 13, 11:30 a.m.-1 p.m., East Campus, Room 5-112, Registration Code: GSG

How To Say It: Difficult Conversations - Part 3 - These are the conversations that we all find so difficult. Conversations about discipline or correction, complaints, and disagreements with a co-worker or student all tend to leave us looking for places to hide. This workshop will offer sound and appropriate advice on how to have these sensitive conversations. August 14, 2:30-4:30 p.m., East Campus, Room 5-112, Registration Code: LHTSI-3

Banner Finance Training for New Hires and Deans - Beginner banner finance/purchasing for new budget managers and staff assistants, this class will cover Banner nomenclature, budget, budget transfers, payroll, purchasing and accounts payable functions. We will also cover an introduction to both INB and Self Service Banner. July 23, 8 a.m.-4 p.m., Winter Park Campus, Room 219, Registration Code: TBFNH

Kudos

Andrea Brody, EMS program chair, was named the 2007-2008 Florida Association of Emergency Medical Service Educators Program Director of the Year.

Julie McCaughtry, Radiography program chair announced that once again Valencia Radiography students are the major winners of the Florida Society of Radiologic Technologists Annual Student Essay Contest. During the FSRT Annual Meeting held recently in Orlando the following students received awards and recognition for their accomplishments:

First year student category:

1st place, Tracy Hayden, MRI: Magnetism Exposed
2nd place, Matt Pruitt, Interventional Radiology: An Option for Success
3rd place, Casey Reed, Radiation Therapy

Second year student category:

2nd place, Holly Brown, Neuroimaging

VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES, Regular Meeting, Criminal Justice Institute, Room 1-100, 8600 Valencia College Lane, Orlando, Florida

July 15, 2008 - 8:30 a.m., THIS MEETING IS OPEN TO THE PUBLIC

AGENDA

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:  

C. David Smith, Director, Criminal Justice Institute
Lawrence D. Slocum, Board Chair
Donna L. Harrison, Executive Assistant, Office of the President

I. Approval of Minutes – June 17, 2008, Regular Meeting

II. Reports

A. Criminal Justice Institute Report (Dr. Stone and Mr. C. David Smith)
B. Construction Report (Keith Houck, Vice President, Administrative Services)
C. Internal Auditor Report (Undria Stalling, Board Internal Auditor)
D. Faculty Association Report (Michael Shugg, President, Collegewide Faculty Council)
E. Valencia Foundation Report (Raymer F. Maguire III, Trustee)
F. President’s Report (Dr. Shugart)

III. New Business

A. President’s Evaluation
B. President’s Contract
C. Capital Improvement Plan
D. Banking Services
E. McCoy Center Resolution
F. Delegation of Authority to Valencia Community College Foundation Board of Directors for Short-Term Debt Agreements
G. Annual Prequalification of Contractors
H. Resolutions for Amendment and/or Restatement of the Flexible Benefit Plan, Health Care Reimbursement Plan, Dependent Care Plan, and HRA Plan
I. .Additions, Deletions or Modifications of Courses and Programs
J. Valencia Enterprises Courses and Fees
K. Human Resources Agenda
L. Submission of Grant Proposals
M. Property Deletion

IV. Other Business

VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES, Organizational Meeting, Auditorium, CJI Campus, 8600 Valencia College Lane, Orlando, Florida

July 15, 2008, THIS MEETING IS OPEN TO THE PUBLIC

AGENDA

Call to Order - Dr. William Mullowney, Vice President for Policy and General Counsel

• Election of Chairman and Vice Chairman
• Schedule of Regular Meetings
• Authorization of Signature of Board Officers
• Election of Representative to the Foundation Board of Directors

Other Business

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjjones@valenciacc.edu