Vol. XXXVII, No. 18, May 19, 2008

This Week at Valencia

Monday, May 19

Instructional Affairs Committee, 8:30 a.m., West Campus, 6-202

Tuesday, May 20

District Board of Trustees, 8:30 a.m., Osceola Campus, 2-219B

Wednesday, May 21

Student Affairs Leadership Team, 10 a.m., Winter Park Campus, Rm. 108

Learning Evidence Team, 2:30 p.m., Osceola Campus, 2-219B

Monday, May 26

College closed in honor of Memorial Day

Valencia Community College is required to follow the records management and retention rules set forth by Florida's records management program, as authorized by section 257.36, Florida Statutes (F.S.), and applies to public records as defined in F.S. 119.011(11). Records management is more than retention, storage, and disposition of records; it entails all record-keeping requirements and practices that allow an organization to establish and maintain control over information flow and administrative operations.

Valencia follows schedule GS1-SL, State and Local Government Agencies. This schedule was  updated in September 2007.  We also follow schedule GS5, Universities and Community Colleges, which was last updated in June 2002. These schedules can be downloaded at http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm.

The State offers training opportunities to familiarize people with the forms and processes associated with recordkeeping requirements.  Two of these training sessions will be held at our CJI location this year. The first is on June 17, with a second session on September 23.  Please visit the website link for further details. http://dlis.dos.state.fl.us/recordsmgmt/seminars.cfm.

Beginning in July an important change will be made to the way most annual/fiscal year salaries are distributed. This change will affect ALL full-time 12-month employees and includes full-time career service employees, full-time administrators, full-time professional employees, full-time counselors and librarians.  The change does not apply to work study, part-time hourly and adjunct employees. Ten-month faculty, eight-month faculty, and four-month faculty will not be affected by this change. 

During the month of May, Human Resources will be conducting meetings on each campus to explain the change. In an effort to provide information to everyone this effects, the meetings will be published in the Bulletin; an issue of HR Notes will be devoted to this subject; a notice will be posted on the HR Web site; and a college-wide email will be sent. Contact Human Resources at ext. 8033 or Payroll at ext. 8100 if you have any questions. 

Final salary distribution change meetings:

• May 20, 2-3:30 p.m., Criminal Justice Institute, First Floor Auditorium
• May 22, 3-4:30 p.m. or 5-6:30 p.m., West Campus, HSB, Room 105

Holocaust Study in Poland, June 1-10 - As an extension of his Holocaust Studies course, Professor Richard Gair is leading eight students on a 9-day study tour throughout Poland with visits to Krakow and the historical sites that trace Judaism back through the centuries. Students will visit Ghetto monuments, tour Majdanek and Treblinka concentration camps and study at the Jewish Historical Institute. A full day of study will be spent at Auschwitz-Birkenau, the site of the most infamous Nazi death camp. The students were awarded Valencia scholarships to help defray the cost of the trip.

Service Learning in Nicaragua, June 14-22 - Dental Hygiene professor, Kitty Harkleroad in collaboration with Maricamp Church is taking five West Campus students to schools in Jinotega, Nicaragua to promote oral health. The students will teach children brushing skills, apply fluoride varnish to the children’s teeth and give them toothbrushes/toothpaste. Harkleroad explains that her purpose in taking students to Nicaragua is “to serve the children’s needs and learn how to be better dental hygienists and humanitarians.” The dental hygiene students were awarded Valencia scholarships to help defray the cost of the trip.

“An individual has not started living until he can rise above the narrow confines of his individualistic concerns to the broader concerns of all humanity.”  Martin Luther King Jr.

Podcasting 101 - Podcasts and vodcasts can deliver educational content for listening or viewing on students' computers and MP3 players, freeing learning from constraints of the physical classroom. There is a required face-to-face orientation to this introductory course, which begins on March 25. The remainder of the coursework will be completed online using WebCT. Participants who have never used WebCT are strongly encouraged to attend. Please contact the section instructors if you have any questions. May 20, 1-2 p.m., Osceola Campus, Room 2-116, Registration Code: TPC101

Session II of IV: Different Retirement Investment Choices - What is the best for you? How can you know? Investment choices include 403B, ROTH IRA, 403B ROTH, 457, FRS Pension vs. Investment Plan. Sponsored by the Valencia Chapter of AAWCC, a box lunch and beverage will be served. May 21, 11:30 a.m.-1 p.m., West Campus, Room 6-202, Registration Code: GDRIC

Banner for Beginners: (Finance & Procurement) - Banner for Beginners includes INB and Self Service. May 21, 8-11:30 a.m., Criminal Justice Institute, Room 228, Registration Code: TBB-1

Refresh Banner for Finance & Procurement - Open to all who have attended a Beginners class. May 21, 1-3:30 p.m., Criminal Justice Institute, Room 228, Registration Code: TBR-1

Banner - Faculty Schedule, Course Schedule, Reassign Time Entry Training -  This training will be for all Administrative Assistants to the Dean and Academic Department Staff Assistants for entering courses, faculty schedule, faculty load and re-assign time. Choose from one of the following:

May 21, West Campus, Room 6-221

• 10 a.m.-12 noon, Registration Code: TBAN-3
• 1:30-3:30 p.m., Registration Code: TBAN-4

May 22, East Campus, Room 4-133

• 10 a.m.-12 noon, Registration Code: TBAN-5

Podcasting 201W: Windows Users - Learn how to create and distribute your classroom lectures, meetings, materials to students using Valencia iTunes University on software for Windows users. Although this is a face-to-face course, participants will have access to additional learning materials and reference documents online via WebCT. For more information, please contact the instructors. May 27, 2-4 p.m., West Campus, Room 6-326A, Registration Code: TPCWIN

Podcasting 201A: Apple Users - This is a face-to-face course that will cover the basics of developing Podcasts using Apple computers. Participants will have access to additional learning materials and reference documents online via WebCT. For more information, please contact the instructors. May 29, 2-4 p.m., East Campus, Room 1-215, Registration Code: TPCAPP

Institutional Review Board (IRB) Training - Part I and II - Planning to conduct a study involving Valencia students or employees? Not sure if your study needs to comply with Valencia's new mandatory Institutional Review Board (IRB) process for research projects? The Valencia IRB process is designed to encourage faculty, staff and student research while protecting the participants, the college, and even the researcher. Part I provides an overview of human search protection; and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. Completion of the Part I workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review. Part II will walk you through the Valencia IRB application process through interactive discussions, including questions and discussion of examples. Contact Liz Gombash at ext. 2919 or lgombash@valenciacc.edu for "Upon Request" training.

To register for any Leadership Valencia workshop go to http://valenciacc.edu/leadership/regstr.cfm. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If aworkshop is canceled, only those registered will receive a cancellation e-mail.To view the status of any workshops go to the Leadership Valencia calendar located online.

May is National Physical Fitness and Sports month and Stroke Awareness month.

Since 1983 May has been observed as National Physical Fitness and Sports month. Individuals and organizations everywhere have joined in the fun to promote awareness of the value of physical activity in the pursuit of happier, healthier more productive lives. To further this vital mission, the President's council on Physical Fitness and Sports reached out in 1994 to both public and private organizations to form the Presidential Fitness Partners in May. For more information go to: http://www.fitness.gov/getmovingamerica.htm

National Stroke Awareness Month – This is a time to educate the nation and spread awareness about stroke prevention, symptom recognition and recovery. In recent years, stroke deaths have declined by 10,000 Americans. This year, the National Stroke Association hopes to continue to reduce stroke deaths by educating the public to recognize stroke symptoms, and to act F.A.S.T. and "Save a Life”.

• FACE - ask the person to smile.  Does one side of the face droop?
• ARMS - ask the person to raise both arms.  Does one arm drift downward?
• SPEECH - ask the person to repeat a simple sentence.  Are the words slurred?  Can he/she repeat the sentence correctly?
• TIME - if the person shows any of these symptoms, time is important. Call 911 or get to the hospital fast.  Brain cells are dying. 

For more information on strokes, go to http://www.stroke.org/site/PageNavigator/HOME

The new Body for Life Summer Challenge began on May 12.  Congratulations to everyone who worked hard during the Spring Challenge and completed the challenge. We will announce the winner as soon as all of the results are in.

Procurement News

Office Depot Ordering Update - With gasoline and other consumer prices continuing to rise, Procurement has implemented a number of buying strategies that will help the college to avoid unnecessary price increases and to continue to operate as efficiently as possible. One of the strategies is to consolidate orders whenever possible. Especially large volume, small dollar orders such as office supplies. As you know, our contract with Office Depot allows on-line ordering with free next day delivery. Currently the college processes a large number of very small dollar orders (less than $10 each) through Office Depot. At this rate, it is only a matter of time before Office Depot and others begin to charge delivery fees for these orders. Now, here is where you can really help the cause. Please help us consolidate orders to Office Depot. Let's all try to consolidate our orders until we have a minimum order of $25. If you have items that you need in a hurry that cannot wait for the $25 threshold, please use our College Bookstore. The Bookstore will appreciate your business and Office Depot will see Valencia as a preferred customer who is helping them to control costs. The College will continue to benefit tremendously from great prices and free delivery. Effective July 1, Procurement will send you a friendly reminder if we see an order for less than 25 dollars in the cue for Office Depot. As always, we appreciate your assistance in helping us to control costs. Please feel free to call us with any cost saving suggestions that you might have.

Banner INB Requisitions - Please do not create lines in Banner where the price is zero (0). This causes errors in the system. You have ample space for each line using the Options/Item Text [FOAPOXT] to add additional information or description. Refer to your Banner Finance Manual, Tab 4, for detailed instructions.

PaymentNet Charges - With the recent use of PCards for airlines and hotels, it is noted that tax is charged for all out of state travel. This is one exception to the rule of being a tax exempt institution.  While traveling outside of Florida, you will see tax applied and the college will pay it.

Cabin Creek Summer Hours

West Campus

East Campus

CJI

Osceola

Orlando Language Camp for Kids - An exciting, new language camp for kids is being offered by VE at Hunter's Creek Elementary School this summer. This camp is designed to be fun, with fitness, music, art, crafts, and language activities in either Spanish or Chinese. If you are looking for something for your kids to do this summer, this is the perfect solution! Best of all, full-time Valencia employees are entitled to receive SPD funds for each of your dependents up to $442.92. Plus, Valencia employees receive a 50% discount if you register before May 17th. This means that you can get three weeks per child for free-just by using your dependent's SPD funds.

For more information, or to register call 407-582-6688. For details visit centerforgloballanguages.com/youthprograms

NOTE: All full-time VCC employees can use their SPD funds to pay for any VE classes. VE is a SACs accredited division of Valencia Community College.

                                                     VALENCIA COMMUNITY COLLEGE

                                                        DISTRICT BOARD OF TRUSTEES

                                                                        Orlando, Florida

Regular Meeting                                                                                              Room 2-219B, Osceola Campus

May 20, 2008 - 8:30 a.m.                                     AGENDA                        1800 Denn John Lane, Kissimmee

                                                 THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:      Rose Watson, Professor, English and outgoing Faculty Association President; Michael Shugg, Professor, Theater and Entertainment Technology and incoming Faculty Association President; Jean Marie Fuhrman, Professor, Reading and Faculty Association President Elect

I.          Approval of Minutes – April 15, 2008, Regular Meeting

II.         Reports

            A.        Osceola Campus Update (Dr. Silvia Zapico, Provost)

• Report by Dr. Ellen Pastorino, Professor, Psychology, on Endowed Chair:  Freeda Louise Foreman Chair in Family Resource Development
• Report by Dr. Louise Pitts, Dean, Health Sciences, on the EMS/EMT program at the Osceola Campus

            B.         Osceola Student Government Association Report (Ms. Amanda Raver, Osceola SGA President)

            C.         Strategic Planning Presentation (Susan Kelley, Vice President Institutional Advancement and Suzette M. Dohany, Professor, Speech and outgoing Co-Chair College Planning Council)

            D.        Valencia Enterprises (Joe Battista, Chief Operating Officer, Valencia Enterprises)

            E.         Quarterly Financial Indicators (Keith Houck, Vice President Administrative Services)

            F.         Construction (Keith Houck) include Educational plant survey

            G.         Internal Auditors Report (Undria Stalling, Board Internal Auditor)

            H.        Faculty Association Report (Michael Shugg, President, Collegewide Faculty Association)

            I.          Valencia Foundation Report (Raymer Maguire, III, Trustee, DBOT)

            J.          President’s Report (Dr. Sanford Shugart, President)

• Legislative Report
• Commencement
• Summer Enrollment

III.       New Business

            A.        2008-2009 Student Fees

            B.         Guaranteed Maximum Price (GMP) Joint Use Building, West Campus

            C.         Budget Amendment Request

            D.        2008-2009 College Catalog Changes

            E.         Granting of Conservation Easement to St. Johns River Water Management District, East Campus

            F.         Additions, Deletions or Modifications of Courses and Programs

            G.         Valencia Enterprise Courses and Fees

            H.        Human Resources Agenda

            I.          Submission of Grant Proposals

            J.          Property Deletion